Strathroy-Caradoc Police Services Board

Minutes

-
Hybrid Meeting (Council Chamber and Virtual)
Strathroy-Caradoc Municipal Office
52 Frank Street, Strathroy, Ontario
Present:
  • Chair John Brennan
  • Member Ineke Haan
  • Vice Chair Matt Hall
  • Member Henry Wiersema
Absent with Notice:
  • Mayor Colin Grantham
Also Present:
  • Mark Campbell, Chief, Strathroy-Caradoc Police Service
  • Jennifer Pereira, Deputy Clerk, Board Secretary
  • Melonie Carson, Deputy Clerk/Records Management Coordinator (Recorder)
  • Ron LeClair, Inspectorate of Policing, Advisor Zone 6
Others Present:

  • Doug Payne, Director of Human Resources

    Will Versloot, HR Generalist/Payroll

1.
Roll Call

 

Chair Brennan confirmed attendance noting that Mayor Grantham was absent with notice.

2.
Approval of Agenda

 
  • Moved byMember Henry Wiersema
    Seconded byVice Chair Matt Hall

    THAT: the August 20, 2024 Police Services Board Meeting Agenda be approved as circulated.

    Carried

3.
Declaration of Pecuniary Interest

 

None.

4.
Reading & Correction or Approval of Minutes

 

4.1
General Meeting Minutes – June 25, 2024

This item has attachments. 
1.Post-Meeting Minutes - PSB_Jun25_2024 - English.pdf
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the minutes of June 25, 2024 General Meeting of the Strathroy-Caradoc Police Services Board be approved as written.

    Carried

5.
Communications

 
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the communication items 5.1 and 5.2 be received for information.

    Carried

5.1
Ministry of the Solicitor General

 

5.1.1
Ministry of the Attorney General and Justice Canada Prosecution Pilot for First Nation Laws 2024-2025

This item has attachments. 
1.24-0041 - All Chiefs Memo - Min of the Attor Gen and Justice Can Pros Pilot for First Nation Laws 2024-2025.pdf
2.24-0041 - Attachment 1 - MAG Memo - Min of the Attor Gen and Justice Can Pros Pilot for First Nation Laws 2024-2025.pdf
3.24-0041 - Attachment 2 - 2024-2025 - Prosecution Pilot Program Application.pdf
4.24-0041 - Attachment 3 - 2024-2025 - Prosecution Pilot Program Guidelines.pdf

5.1.2
Regional Intelligence Coordinator Secondment Opportunities at Criminal Intelligence Service Ont - District 3,4 & 6

This item has attachments. 
1.24-0042 - All Chiefs Memo - Reg Intell Coord Secondment Opp at Criminal Intell Serv Ont - District 3 4 and 6.pdf
2.24-0042 - Attachment 1 - Regional Intelligence Coordinator Job Description - District 3 East Region.pdf
3.24-0042 - Attachment 2 - Regional Intelligence Coordinator Job Description - District 4 Western Region.pdf
4.24-0042 - Attachment 3 - Regional Intelligence Coordinator Job Description - District 6 Central West Region.pdf

5.1.3
Next Generation 9-1-1 (NG9-1-1) Transition Funding Supports - 2024-25 Call For Applications

This item has attachments. 
1.24-0043 - All Chiefs Memo - Next Gen 9-1-1 (NG9-1-1) Transition Funding Supports - 2024-25 Call For Applications.pdf
2.24-0043 - Attachment 1 - ESTD Memo - Next Gen 9-1-1 (NG9-1-1) Transition Funding Supports - 2024-25 Program Launch (EN).pdf
3.24-0043 - Attachment 2 - ESTD Memo - Next Gen 9-1-1 (NG9-1-1) Transition Funding Supports - 2024-25 Program Launch (FR).pdf

5.1.4
Towing and Storage Safety and Enforcement Act Education and Awareness Period Update and Amendment to O. Reg. 16223

This item has attachments. 
1.24-0044 - All Chiefs Memo - Towing and Stor Saf and Enf Act Edu and Awareness Period Update and Amend to O. Reg. 16223.pdf
2.24-0044 - Attachment - MTO Memo - TSSEA Education and Awareness period and amendment to O. Reg. 16223.pdf

5.1.5
Automatic Vehicle Permit Licence Plate Validation

This item has attachments. 
1.24-0045 - All Chiefs Memo - Automatic Vehicle Permit Licence Plate Validation.pdf
2.24-0045 - Attachment - MTO Memo - Automatic Vehicle Permit Licence Plate Validation.pdf

5.1.6
Provincial Bail Compliance Dashboard - Security Access Requirements

This item has attachments. 
1.24-0046 - All Chiefs Memo - Provincial Bail Compliance Dashboard - Security Access Requirements.pdf
2.24-0046 - Attachment - OPP Memo - Provincial BCD Security Access Requirements.pdf

5.1.7
New Educational Hate Crime Training for Police Services Across Ontario

This item has attachments. 
1.24-0047-All Chiefs Memo - New Educational Hate Crime Training for Police Services Across Ontario.pdf

5.1.8
Amended Set Fine Order s. 7 (1) (a) and (c) of the Highway Traffic Act

This item has attachments. 
1.24-0048 - All Chiefs Memo - Amended Set Fine Order s. 7 (1) (a) and (c) of the Highway Traffic Act.pdf
2.24-0048 - Attachment 1 - MTO Memo - Amended Set Fine Order s. 7 (1) (a) and (c) of the Highway Traffic Act.pdf
3.24-0048 - Attachment 2 - Signed Order - Schedule 43 - July 1, 2024.pdf

5.1.9
Transfer of Criminal Offences of a Sexual Nature from the Military Justice System to the Civilian Justice System

This item has attachments. 
1.24-0049 - All Chiefs Memo - Transfer of Criminal Offen of a Sexual Nature from the Mil Justice Sys to the Civilian Jus Sys.pdf
2.24-0049 - Attachment - SPD Memo - Transfer of Crim Offen of a Sexual Nature fr the Mil Justice Sys to the Civilian Jus Sys.pdf

5.1.10
Amendments to R.R.O. 1990 Reg. 619 under the Highway Traffic Act

This item has attachments. 
1.24-0050 - All Chiefs Memo - Amendments to R.R.O. 1990 Reg. 619 under the Highway Traffic Act.pdf
2.24-0050 - Attachment - MTO Memo - Speed Limit Initiative - Phase 2.pdf

5.1.11
Office of the Chief Coroner and Ontario Forensic Pathology Service Management of Found Skeletal Remains Procedure

This item has attachments. 
1.24-0051 - All Chiefs Memo - Off of Chief Coroner and Ont Forensic Pathology Serv Mgmt of Found Skeletal Remains Proced.pdf
2.24-0051 - Attachment 1 - OCC and OFPS Memo - C24-107 - Management of Found Skeletal Remains.pdf
3.24-0051 - Attachment 2 - Management of Found Skeletal Remains-4804-2.pdf

5.1.12
2023 Police Use of Force and Race Data Technical Report and Open Data

This item has attachments. 
1.24-0052 - All Chiefs Memo - 2023 Police Use of Force and Race Data Technical Report and Open Data.pdf
2.24-0052 - Attachment - 2023 Police Use of Force and Race Data Technical Report and Open Data.pdf

5.2
OAPSB - Notice of Meeting for Zone 6

This item has attachments. 
1.Zone 6 NOTICE OF MEETING 220 Oct 17 2024 Chatham Kent Police.pdf

6.
Review of Monthly Police Service Reports

 

Mark Campbell, Police Chief, was present to speak to the Monthly Police Service Reports and answer questions from members.

  • Moved byVice Chair Matt Hall
    Seconded byMember Henry Wiersema

    THAT: the monthly reports 6.1 to 6.6 be received for information.

    Carried

6.1
Monthly Activity Reports

 

6.2
Community Services Reports

 

6.3
Overtime Reports

 

6.4
Use of Force Reports

 

6.5
FOIPPA Report

 

6.6
2024 Budget Updates

 

7.
Other Business

 

7.1
Requirement for a Diversity Plan/Policy

 

Vice Chair Matt Hall, spoke to the Diversity Plan/Policy wanting to know where we are at with it.  Doug Payne, Director of Human Resources, added that he is currently working on it and was wondering if the Board would prefer a stand-alone policy or a program with it, as it will dictate how elaborate the policy will be. Vice Chair Hall added that he doesn't think we have the size of Board that requires a huge program, however would like to see a summary of what might be most appropriate for a policy to meet the requirements.

7.2
Requirement for Policy/Procedures for Board Members

 

Board members generally discussed the requirement for policy/procedures for Board members.

7.3
Board Staff

 

Vice Chair Matt Hall, spoke to the Board Staff, adding that there was some discussion at the conference with other municipalities and some of the bigger boards have their own dedicated full-time or part-time staff and wanted to know what board members thoughts were on that. Chief Campbell spoke to his past-experience adding that prior to the current Board Secretary, there was a non-municipal staff member who held this position and was hired by the Board for the role of Board Secretary. The Chief added that a challenge you could have having an employee of the police service sitting as the Board Secretary, is you would have someone from one of the bargaining units working for the board. Member Haan would like to see a job description for the Board Secretary.

  • Moved byVice Chair Matt Hall
    Seconded byMember Henry Wiersema

    THAT: the Board direct Human Resources to come up with an updated job description for Board Secretary using the resources discussed.

    Carried

7.4
Updates on Police Board Policies for the new CSPA

 

Board members generally discussed the updates on the Police Board policies for the new CSPA.

8.
Reports from Departments

 

8.1
Transfer of Middlesex County PSAP to SCPS – Update Summary - POL-2024-19

This item has attachments. 
1.Middlesex County PSAP - update and summary.pdf
2.Central Emergency Reporting Bureau 2024.pdf

Mark Campbell, Police Chief, was present to speak to the report and answer questions from members.

  • Moved byVice Chair Matt Hall
    Seconded byMember Henry Wiersema

    THAT: The Board receive Report POL-2024-19 for information.

    Carried
  • Moved byMember Ineke Haan
    Seconded byMember Henry Wiersema

    THAT: the Board accept the agreement that has been brought forward effective September 2nd.

    Carried

9.
Enquiries or Comments by Members

 

Chief Campbell noted that he is working on the budget for 2025 and will try to meet with the Board Chair, Mayor and Director Dakin prior to presenting it to the Board and is hoping to have this come back to the September meeting.  The Chief added that he is still working on completing the annual report.

10.
In Camera Matters

 

The Board may move into Closed Session for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • One item pursuant to Section 44 (2)(b) of the Community Safety and Policing Act, 2019, as amended, regarding personal matters about an identifiable individual, including members of the police service or any other employees of the board.
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the Board move into closed session at 11:17 a.m.

    Carried

11.
Open Session Resume

 
  • Moved byVice Chair Matt Hall
    Seconded byMember Henry Wiersema

    THAT: Closed Session adjourn at 11:31 a.m. and Open Session resume.

    Carried

12.
Report on Closed Session

 

Chair Brennan reported that the Board moved into Closed Session for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • One item pursuant to Section 44 (2)(b) of the Community Safety and Policing Act, 2019, as amended, regarding personal matters about an identifiable individual, including members of the police service or any other employees of the board.
  • Moved byMember Henry Wiersema
    Seconded byVice Chair Matt Hall

    THAT: the direction in Closed Session be approved.

    Carried

13.
Schedule of Meetings

 
  • Tuesday, September 17, 2024 @ 10:00 a.m.
  • Wednesday, October 16, 2024 @ 10:00 a.m.
  • Tuesday, November 19, 2024 @ 10:00 a.m.

14.
Adjournment

 
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the August 20, 2024 Police Services Board meeting adjourn at 11:32 a.m.

    Carried
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