Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

-
Hybrid Meeting (Council Chamber and Virtual)
Strathroy-Caradoc Municipal Office
52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

1.
Roll Call

 

2.
Call to Order/Approve Agenda

 
  • Recommendation

    THAT: the April 7, 2025 Regular Council Meeting Agenda be approved as circulated.

3.
Declaration of Pecuniary Interest

 

4.
Presentations/Delegations/Petitions

 

5.
Approval of Minutes

 
  • Recommendation

    THAT: the following meeting minutes be approved as written:

    • Regular Council Meeting Minutes - March 17, 2025
    • Special Council Meeting Minutes - March 13, 2025
    • Special Council Meeting Minutes - March 26, 2025

6.
Consent Items

 

Items listed under the Consent Agenda are received in one motion.  Council members may request that one or more items be removed for further action.

  • Recommendation

    THAT: Consent Agenda Items 6.1 through 6.3 be received for information.

6.1
Communications

 

6.2
Reports from Departments

 

6.2.1
Listing of Outstanding Motions – April 2025 Update - LLS-2025-05

This item has attachments. 
1.Listing of Outstanding Reports - April 2025.pdf
2.2025-03-17 Oustanding Reports Update.pdf
  • Recommendation

    THAT: Report LLS-2025-05 “Listing of Outstanding Motions – April 2025 Update” be received for information.

6.2.2
Parks and Recreational Area Condition Assessment - CS-2025-16

This item has attachments. 
1.Parks and Recreational Area Condition Assessment.pdf
2.Strathroy Caradoc Parks and Recreational Areas Condition Assessment Report.pdf
  • Recommendation

    THAT: Report CS-2025-16 titled “Parks and Recreational Area Condition Assessment” be received for information.

6.3
Reports from Boards and Committees

 

7.
Communications

 
  • Recommendation

    THAT: Council receive the communication items for information.

7.1
Strathroy Lions Club - Re Service Club Registration Fee and Strathroy Lions Club Park Pavilion Rental Fee

This item has attachments. 
1.Strathroy Lions Club - Re Service Club Registration Fee and Strathroy Lions Club Park Pavilion Rental Fee.pdf
  • Recommendation

    THAT: Council approve/deny waiving the fees for the Strathroy Market and rental fees for the Strathroy Lions Club pavilion.

8.
Reports from Departments

 

8.1
Financial Services 

 

8.1.1
Section 357 Application - FIN-2025-06

This item has attachments. 
1.Section 357 - 8779 Falconbridge Dr.pdf
  • Recommendation

    THAT: Report FIN-2025-06 “Section 357 Application – 8779 Falconbridge Drive” be received for information.

  • Recommendation

    THAT: the Section 357 Application for 8779 Falconbridge Drive be approved for processing.

8.2
Building and Planning

 

8.2.1
Community Improvement Applications – April 2025 - BBP-2025-27

This item has attachments. 
1.CIP Community Improvement Applications_April 2025.pdf
  • Recommendation

    THAT: Report BBP-2025-27 “Community Improvement Applications – April 2025” be received for information.

  • Recommendation

    THAT: Council approve Jason Hastings’ application for funding through the Additional Unit Program to the maximum amount of $18,377.52, and further;

    THAT: Council approve Thane O’Dell’s application for funding through the Additional Unit Program to the maximum amount of $15,830.48.

8.3
Community Services

 

8.3.1
Museum Strathroy-Caradoc 2024 Year in Review - CS-2025-21

This item has attachments. 
1.Museum Strathroy-Caradoc 2024 Year in Review.pdf
2.Museum 2024 Year in Review - Presentation.pdf
3.2024 Year in Review.pdf
4.Statistics Report - 2024 Updates.pdf
5.Poppy Project Report 2023-2024.pdf
  • Recommendation

    THAT: Report CS-2025-01 “Museum Strathroy-Caradoc 2024 Year in Review” be received for information.

  • Recommendation

    THAT: Council approve the attached report “2024 Year in Review” as recommended by the Museum Advisory Committee.

8.4
Engineering and Public Works 

 

8.4.1
Sidewalk Tractor and Flail Mower Attachment Award - EPW-2025-17

This item has attachments. 
1.Sidewalk Tractor and Flail Mower Attachment Award.pdf
  • Recommendation

    THAT: Report EPW-2025-17 “Sidewalk Tractor and Flail Mower Attachment Award” be received for information.

  • Recommendation

    THAT: Council award the purchase of a Trackless MT7 Tractor for $197,107.88 plus HST to Work Equipment Ltd. and further;

    THAT: Council award the purchase of a Front Flail Mower attachment for $12,298.63.

8.5
Chief Administrative Officer 

 

8.5.1
Strathroy-Caradoc Housing Corporation Organizational Review - Phase II Update - CAO-2025-10

This item has attachments. 
1.Strathroy-Caradoc Housing Corporation Organizational Review - Phase II Update.pdf
  • Recommendation

    THAT: Council receive report CAO-2025-10 for information.

  • Recommendation

    THAT: Council select option ____ as outlined in the report.

8.5.2
2025 Temporary Staffing Request - HR-2025-09

This item has attachments. 
1.2025 Temporary Staffing Request .pdf
  • Recommendation

    THAT: Report-2025-09 “2025 Temporary Staffing Request” be received for information.

  • Recommendation

    THAT: Council approve the hiring of 2 Temporary Administrative Assistants for a duration of 12 months, and direct the Human Resources Director to commence the recruitment immediately.

9.
County Council Report

 

10.
Announcements and Inquiries by Members

 

11.
Schedule of Meetings

 
  • Regular Council Meeting - Tuesday, April 22, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
  • Regular Council Meeting - Monday, May 5, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
  • Regular Council Meeting - Tuesday, May 20, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

12.
In Camera

 

Council may move into Closed Session for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of March 3, 2025 & March 13, 2025);
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (OLT Appeal of Refusal of ZBA 09-2024 for 22226 Adelaide Road).
  • Recommendation

    THAT:  Council move into closed session at _____p.m. for the purpose of discussing the following:

    • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of March 3, 2025 & March 13, 2025);
    • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (OLT Appeal of Refusal of ZBA 09-2024 for 22226 Adelaide Road).

13.
Open Session Resume

 
  • Recommendation

    THAT: Closed Session adjourn at ____p.m. and Open Session resume.

14.
Report on Closed Session

 

Mayor Grantham to report on the Closed Session.

  • Recommendation

    THAT: the direction in Closed Session be approved.

15.
Consideration of By-laws

 
  • Recommendation

    THAT: By-law No. 38-25, By-law No. 39-25, By-law No. 41-25, By-law No. 45-25 and By-law No. 46-25 receive first, second and third and final reading.

15.1
By-law No. 38-25

This item has attachments. 
1.By-law No. 38-25 - CIP Agreement- 7842 Longwoods Rd.pdf

A by-law to authorize the execution of a Community Improvement Plan, Additional Unit Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Thane O'Dell

15.2
By-law No. 39-25

This item has attachments. 
1.By-law No. 39-25 - CIP Agreement- 227 Front St E.pdf

A by-law to authorize the execution of a Community Improvement Plan, Additional Unit Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Jason Hastings: 227 Front Street East, Strathroy

15.3
By-law No. 41-25

This item has attachments. 
1.By-law No. 41-25 - Confirming By-law - April 7, 2025.pdf

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

15.4
By-law No. 45-25

This item has attachments. 
1.By-law No. 45-25.pdf

A by-law to appoint a Secretary-Treasurer and an Acting Secretary-Treasurer for the Committee of Adjustment

15.5
By-law No. 46-25

This item has attachments. 
1.By-law 46-25 - Appoint Interim Fire Chief (Bradley Biggrigg).pdf

A by-law to appoint an Interim Fire Chief for the Municipality of Strathroy-Caradoc (Brad Biggrigg).

16.
Adjournment

 
  • Recommendation

    THAT: the April 7, 2025 Regular Council Meeting adjourn at ____p.m.

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