Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, June 02, 2025

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the June 2, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Derek Carter, Resident

Requesting to speak to Council on road conditions.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider an application for Temporary Zoning Extension By-law Amendment for the property located at 311 Ellor Street, Strathroy.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Temporary Zoning Extension By-law Amendment for the property located at 311 Ellor Street, Strathroy, ON be hereby opened.

5.1.2

Report to be presented by the Planner, BBP-2025-48

5.1.3

Comments and inquiries by the public for the proposed rezoning

5.1.4

Comments and questions from Members of Council

5.1.5

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Temporary Zoning Extension By-law Amendment for the property located at 311 Ellor Street, Strathroy, ON be hereby closed.

5.1.6

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-48 regarding rezoning application ZBA 9-2025 for 311 Ellor Street, Strathroy, be received for information, and further;
  
  THAT: Application ZBA 9-2025 temporary rezoning be approved, and further;
  
  THAT: Staff be directed to bring forward a temporary use agreement and Temporary Use Zoning By-law Amendment.

6.

Approval of Minutes

6.1

Regular Council Meeting Minutes – May 20, 2025

• Recommendation

  THAT: the Regular Council Meeting minutes of May 20, 2025 be approved as written.

7.

Consent Items

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more items be removed for further action.

• Recommendation

  THAT: Consent Agenda Items 7.1 to 7.3 be received for information.

7.1

Communications

7.1.1

Chatham- Kent Resolution regarding Bill 5

7.1.2

Sleepy Hollow Railway – Volunteer Update and Name Announcement

7.1.3

Middlesex-London Board of Health Meeting Summary - May 22, 2025

7.2

Reports from Departments

7.2.1

Caradoc Closed Landfill Update - EPW-2025-27

7.2.2

Customer Service Strategy Development Update May 2025 - ED-2025-07

7.2.3

Public Appointment Policy for Boards and Committees of Council - Draft

7.3

Reports from Boards and Committees

7.3.1

Monthly Activity Reports - April 2025

7.3.2

Fire Advisory Committee Meeting Minutes - March 19, 2025

8.

Consideration of Items Requiring Discussion (Consent Agenda)

9.

Notice of Motion

9.1

Mayor Colin Grantham

• Recommendation

  THAT: staff be directed to complete a land needs analysis for a Municipal Complex in Mount Brydges, such complex to include but not limited to a future arena and firehall.

9.2

Councillor Brian Derbyshire

• Recommendation

  THAT: based on the change in leadership at Fire Services, Council dissolve the Fire Services Advisory Committee effective June 2, 2025.

10.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

10.1

Ministry of Municipal Affairs and Housing - Letter regarding Bill 17

Action Required

11.

Reports from Departments

11.1

Building and Planning

11.1.1

Application for Zoning By-law Amendment (ZBA-19-2024) 450 Head Street North, Strathroy Owner: 2430680 Ontario Ltd. (Tyler Damen) - BBP-2025-49

• Recommendation

  THAT: Report BBP-2025-49 regarding rezoning application ZBA 19-2024 for 450 Head Street North be received for information, and further;
  
  THAT: rezoning application ZBA 19-2024 for 450 Head Street North be approved, and further;
  
  THAT: By-law No. 71-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

11.2

Engineering and Public Works 

11.2.1

Beech Street Reconstruction Update - EPW-2025-29

• Recommendation

  THAT: Council receive report EPW-2025-29 Beech Street Reconstruction Update for information.

11.3

Fire Services 

11.3.1

Fire Station Locations - FIRE-2025-06

• Recommendation

  THAT: Council receive report FIRE-2025-06 for information and further;
  
  THAT: Fire Station 2 continue to be located in the Mount Brydges settlement area, and further;
  
  THAT: Fire Station 3 continue to be located in the Melbourne settlement area.

11.3.2

 Fire Department Establishing and Regulating By-law (Replace and Repeal By-law 07-18) - FIRE-2025-08

• Recommendation

  THAT: Council receive report FIRE-2025-08 for information, and further;
  
  THAT: Council repeal By-law No. 07-18 as outlined in this report and approve the proposed By-law,  and further;
  
  THAT: By-law No. 59-25 be forwarded to the Consideration of By-laws section of the next meeting agenda.

11.4

Chief Administrative Officer 

11.4.1

Head Street Dam Removal Cost Share for Strathroy-Caradoc - CAO-2025-11

• Recommendation

  THAT: Council receive report CAO-2025-11, Head Street Dam Removal Cost Share for Strathroy-Caradoc for information, and further;
  
  THAT: Council pre-approve the amount of $38,985.00 in the 2026 Budget and the amount of $33,391.00 in the 2027 Budget payable to the St. Clair Region Conservation Authority for Strathroy-Caradoc’s share of the cost of this project. These payments would be conditional on the St. Clair Region Conservation Authority receiving the grant from Water and Erosion Control Infrastructure (WECI) Grant in the total amount of $144,500.00. 

11.4.2

Escribe – Vote Manager - LLS-2025-07

• Recommendation

  THAT: Council receive Report LLS-2025-07 for information, and further;
  
  THAT: Council direct staff to proceed with the purchase and implementation of the Vote Manager Module for Escribe at a cost of $4055 plus HST.

11.5

Economic Development

11.5.1

HAF Accelerator Fund Update May 2025 - ED 2025-05

• Recommendation

  THAT: Council receive report ED 2025-05 - HAF Accelerator Fund Update May 2025 for information, and further;
   
  THAT: Council approve the two parcels of land for consideration for Affordable Housing projects located at Bella and Francis Street and 480 Saulsbury Street in Strathroy.

11.5.2

Economic Development Strategic Plan RFP Results - ED-2025-06

• Recommendation

  THAT: Council receive Report ED-2025-06 for information, and further;
  
  THAT: Council approve reallocation of funds for the development of industrial lands feasibility opinion. 

12.

County Council Report

13.

Announcements and Inquiries by Members

14.

Schedule of Meetings

• Council Workshop - Monday, June 9, 2025 @ 6:00 p.m. (Committee Room, 2nd Floor)
• Regular Council Meeting - Monday, June 16, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Council Workshop - Monday, June 23, 2025 @ 6:00 p.m. (Committee Room, 2nd Floor)
• Regular Council Meeting - Monday, July 7, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

15.

In Camera

Council may move into Closed Session.

• Recommendation

  THAT:  Council move into closed session at _____ p.m. for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of May 20, 2025)
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Adelaide-Metcalfe Servicing).

16.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ p.m. and Open Session resume.

17.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

18.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 68-25, By-law No. 69-25, By-law No. 70-25, By-law No. 71-25, By-law No. 72-25, and By-law No. 73-25 receive first, second and third and final reading.

18.1

By-law No. 68-25

A by-law to adopt Amendment No. 21 to the Official Plan of the Municipality of Strathroy-Caradoc (24605 Saxton Road).

18.2

By-law No. 69-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (24605 Saxton Road)

18.3

By-law No. 70-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (311 Ellor Street)

18.4

By-law No. 71-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (450 Head Street)

18.5

By-law No. 72-25

A by-law to appoint a Building Inspector for the Municipality of Strathroy-Caradoc.

18.6

By-law No. 73-25

A by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

19.

Adjournment

• Recommendation

  THAT: the June 2, 2025 Regular Council Meeting adjourn at ____ p.m.