Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, November 18, 2024

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

---

1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the November 18, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Todd Powell, Resident, and Dr. Ron Griffiths - Delegation Regarding the Master Servicing Plan with Respect to the Mount Brydges Waste Water Treatment Facility

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider a Draft Plan of Subdivision and Rezoning for the property owned by Carroll Street East Developments Inc. located at 360 Carroll Street East.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting is to consider a Draft Plan of Subdivision and Rezoning for the property owned by Carroll Street East Developments Inc. located at 360 Carroll Street East be hereby opened.

5.1.2

Report to be presented by the Planner

5.1.3

Comments in support of the proposed rezoning

5.1.4

Comments in opposition to the proposed rezoning

5.1.5

Comments and questions from Members of Council

5.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting is to consider a Draft Plan of Subdivision and Rezoning for the property owned by Carroll Street East Developments Inc. located at 360 Carroll Street East be hereby closed.

5.1.7

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-2024-125 for Draft Plan of Subdivision 39T-SC2301 and ZBA 23-2022 be received for information.

5.2

Public Meeting No. 2

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 6743 Olde Drive.                                           

5.2.1

Motion to open the public meeting.

• Recommendation

  THAT: the public meeting is to consider a Zoning By-law Amendment for the property located at 6743 Olde Drive, be hereby opened.   

5.2.2

Report to be presented by the Planner

5.2.3

Comments in support of the proposed rezoning

5.2.4

Comments is opposition of the proposed rezoning

5.2.5

Comments and questions from Members of Council

5.2.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting is to consider a Zoning By-law Amendment for the property located at 6743 Olde Drive, be hereby closed.

5.2.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2024-127 regarding rezoning application ZBA 18-2024, be received for information; and further,
  THAT: By-law 110-24 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

6.

Approval of Minutes

6.1

Regular Council Meeting Minutes – November 4, 2024

• Recommendation

  THAT: the Regular Council Meeting minutes of November 4, 2024 be approved as written.

7.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

7.1

Financial Services Department - October Payment Listing

7.2

St. Clair Region Conservation Authority Meeting Highlights - October 2024

7.3

Tom Mrakas, Mayor, Town of Aurora - Request for Support of Resolution Regarding Funding from Provincial and Federal Governments

7.4

Proposed Shared Tower Inc. Radiocommunication Tower - 8043 Olde Dr, Mt Brydges

7.5

Signum Wireless Community Notification for a 50m Telecommunication Tower - 8361 Glendon Dr, Mt Brydges

8.

Notice of Motion

8.1

Mayor Colin Grantham - Not to Be Voted On

THAT: Staff be directed to form a focus group of Seniors to understand the “gap” and need in Recreation activities delivered to the Seniors community, and further;

THAT: Staff, using that report as the foundation, present Council with options for delivering the services identified by the focus group, with the report to include possible, if necessary, locations for further Seniors activities, and further;

THAT: The report to be delivered by the first Council meeting in February.

9.

Reports from Departments

9.1

Engineering and Public Works 

9.1.1

10-Year Road Needs Study - EPW-2024-76

Representatives from B.M. Ross will be present to answer questions.

• Recommendation

  THAT: Council receive report EPW-2024-76 - 10-Year Road Needs Study for information.

9.1.2

Water, Wastewater and Stormwater Masterplan - EPW-2024-80

• Recommendation

  THAT: Report EPW-2024-74 “Water, Wastewater and Stormwater Masterplan” be received for information.

• Recommendation

  THAT: Council endorse the 2024 Water, Wastewater and Stormwater Master Plan as the recommended servicing strategies to meet Strathroy-Caradoc’s growth needs to 2046 as well as provide effective on-going continuity to existing serviced settlement areas, and further;

  
  THAT: Council direct Staff to file a Notice of Completion and commence the 45-day public review period as required under the Municipal Class Environmental Assessment (MCEA) process.

9.1.3

Mount Brydges Wastewater Treatment Facility Program Update - EPW-2024-79

• Recommendation

  THAT: Report EPW-2024-79 Mount Brydges Wastewater Treatment Facility Program Update be received for information.

• Recommendation

  THAT: Council direct Staff to continue exploring Mount Brydges Wastewater Treatment Facility Program opportunities including converting the existing equalization tank construction contract to an equipment-supply contract, completing an operational review and process optimization, and conducting an inflow & infiltration study.

9.2

Legal and Legislative Services 

9.2.1

2025 Schedule of Council Meeting Dates and Locations - LLS-2024-13

• Recommendation

  THAT: Report LLS-2024-13 “2025 Schedule of Council Meeting Dates and Locations” be received for information.

• Recommendation

  THAT: Council approve the 2025 Regular Council Meeting dates and Strategic Priorities Meeting dates as proposed, and further;

  
  THAT: Council provide direction to staff with respect to off-site meetings.

9.3

Financial Services 

9.3.1

External Auditing Services RFP Results – Appointment for 2024 - FIN-2024-32

• Recommendation

  THAT: Report FIN 2024-32 “External Auditing Services RFP Results – Appointment for 2024” be received for information.

• Recommendation

  THAT: Scrimgeour & Company be appointed as the Municipality’s Auditor for the 2024 to 2028 Year Ends.

9.3.2

Update Purchasing Policy - FIN-2024-33

• Recommendation

  THAT: Report FIN 2024-33 Updated Purchasing Policy be received for information.

• Recommendation

  THAT: Council approve the updated Purchasing Policy and forward By-law 105-24 to the Consideration of By-laws section of the agenda for approval, and further;

   

  THAT: the Updated Purchasing Policy and the accompanying Accessible Purchasing Guidelines be posted to the Municipal Website.

   

9.4

Building and Planning

9.4.1

OPA 1-2024 and ZBA2-2024 24546 Adelaide Road Planning Evaluation Report, BBP-2024-126

• Recommendation

  THAT: Report BBP-2024-126 regarding OPA 1-2024 and ZBA 2-2024 be received by Council for information.

• Recommendation

  THAT: Amendment No. 19 to the Official Plan of the Municipality of Strathroy-Caradoc (application OPA 1-2024) which would re-designate the lands municipally known as 24546 Adelaide Road in Strathroy from ‘Commercial’ to ‘Residential- Special Policy 14’ be adopted and forwarded to the County of Middlesex for consideration and approval; and

   

  THAT: the rezoning application, ZBA 2-2024 which would rezone the lands part of the lands municipally known as 24546 Adelaide Road, Strathroy from “General Commercial (C1) zone” to site specific ‘High Density Residential (R3-24-H-4-H-10) as amended by staff, be approved; and

   

  THAT: By-law 112-24 and By-law 113-24 be referred to the Consideration of By-laws Section of the Agenda.

9.4.2

22323 Adelaide Road – Consent Agreement - BBP-2024-135

• Recommendation

  THAT: Report BBP-2024-135 “22323 Adelaide Road – Consent Agreement” be received for information.

• Recommendation

  THAT: Council forward By-law No.115-24 authorizing a Consent Agreement between the Municipality of Strathroy-Caradoc and Christina Maria Loyens to the Consideration of By-laws section of the agenda for approval.

9.4.3

PLC 3-2024 615 and 617 Regent Street Planning Evaluation Report - BBP-2024-136

• Recommendation

  THAT: the subject report for PLC 3-2024 be received for information.

• Recommendation

  THAT: Council pass Part Lot Control Exemption By-law No. 116-24 with respect to the subject lands Lot 20 Plan 33M-822, as generally illustrated in Attachment 2, and to expire two (2) years following passing by Council, and further;

  
  THAT: the By-law be forwarded to the County of Middlesex for approval.

9.5

Community Services

9.5.1

Investment Grade Audit Update – Nov 18, 2024 - CS-2024-51

• Recommendation

  THAT: Report CS-2024-51 titled Investment Grade Audit Update – Nov 18, 2024 be received for information.

• Recommendation

  THAT: Council approve/deny staff to procure an agreement with Johnson Controls through CANOE procurement, with the intent of retrofitting the Municipality’s facilities, including the Gemini Sportsplex, West Middlesex Memorial Arena, Municipal Offices, and the Strathroy-Caradoc Police Station, and further;

  
  THAT: Council approve/deny allocating $25,000.00 from the Asset Management Reserve fund to conduct the investment grade audit.

9.6

Chief Administrative Officer

9.6.1

Economic Development Report - 2024 3rd Quarter Update - ED-2024-09

• Recommendation

  THAT: Report ED-2024-09 “Economic Development 2024 3^rd Quarter Update” be received for information.

• Recommendation

  THAT: Council provide direction to staff regarding Intercommunity Transit beyond April 1, 2025.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

BIA Board Meeting Minutes - September 10, 2024

10.2

BIA Board Meeting Minutes - October 08, 2024

11.

New Business

11.1

Verbal Report from Mayor Colin Grantham

The Mayor will provide a verbal update regarding recent discussions with neighbouring First Nations about long-term plans for a potential local recreation complex.

12.

County Council Report

12.1

County Council Highlights - November 12, 2024

13.

Enquiries or Comments by Members

14.

Schedule of Meetings

• Finance Committee Meeting - Monday, November 25, 2024 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, December 2 @ 6:00 p.m. - Council Chamber/Hybrid
• Finance Committee Meeting - Monday, December 09, 2024 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, December 16 @ 6:00 p.m. - Council Chamber/Hybrid

15.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
• Two items pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality (40 Metcalfe Street; Metcalfe Terrace).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • Two items pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality (40 Metcalfe Street; Metcalfe Terrace).

16.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

17.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

18.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 105-24, By-law No. 106-24, By-law No. 110-24, By-law No. 112-24, By-law No. 113-24, By-law No. 114-24, By-law No. 115-24, By-law No. 116-24, By-law No. 117-24 receive first, second and third and final reading.

18.1

By-law No. 105-24

Being a by-law to adopt a Purchasing Policy for the Procurement of Goods and Services.

18.2

By-law No. 106-24

Being a by-law to appoint a Municipal Auditor for the 2024-2028 fiscal years.

18.3

By-law No. 110-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding ZBA18-2024 6743 Olde Drive).

18.4

By-law No. 112-24

Being a by-law to amend the Strathroy-Caradoc Official Plan (regarding OPA1-2024 24546 Adelaide Road).

18.5

By-law No. 113-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding ZBA 2-2024 24546 Adelaide Road).

18.6

By-law No. 114-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding ZBA10-2024 9054 Skinner Drive).

18.7

By-law No. 115-24

Being a by-law to authorize the execution of a consent agreement between the Corporation of the Municipality of Strathroy-Caradoc and Christina Maria Loyens.

18.8

By-law No. 116-24

Being a by-law to exempt certain lands in the Municipality of Strathroy-Caradoc from Part Lot Control (615 and 617 Regent Street).

18.9

By-law No. 117-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

19.

Adjournment

• Recommendation

  THAT: the November 18, 2024 Regular Council Meeting adjourn at ____.