Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, March 17, 2025

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the March 17, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Public Meeting

4.1

Public Meeting No. 1

The purpose of this public meeting is to consider a rezoning application for the property at 450 Head Street North.

4.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider a rezoning application for the property at 450 Head Street North be hereby opened.

4.1.2

Report to be presented by the Planner

4.1.3

Comments in support of the proposed rezoning

4.1.4

Comments in opposition to the proposed rezoning

4.1.5

Comments and questions from Members of Council

4.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider a rezoning application for the property at 450 Head Street North be hereby closed.

4.1.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-23 regarding rezoning application ZBA 19-2024 for 450 Head Street North be received for information.

4.2

Public Meeting No.2

The purpose of this public meeting is to consider a rezoning application for the property at 22130 Christina Road.

4.2.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider a rezoning application for the property at 22130 Christina Road be hereby opened.

4.2.2

Report to be presented by the Planner.

4.2.3

Comments in support of the proposed rezoning

4.2.4

Comments in opposition of the proposed rezoning

4.2.5

Comments and questions from Members of Council

4.2.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider a rezoning application for the property at 22130 Christina Road be hereby closed.

4.2.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-24 regarding rezoning application ZBA 5-2025 for 22130 Christina Road be received for information; and

  THAT: By-law No. 36-25 be referred to the Consideration of By-laws section of the agenda for approval.

5.

Approval of Minutes

• Recommendation

  THAT: the Regular Council Meeting minutes of March 3, 2025 be approved as written, and further;
  
  THAT: the Striking Committee Meeting Minutes of February 26, 2025 be approved as written.

5.1

Regular Council Meeting Minutes – March 3, 2025

5.2

Striking Committee Meeting Minutes - February 26, 2025

6.

Consent Items

Items listed under the Consent Agenda are received in one motion.  Council members may request that one or more items be removed for further action.

• Recommendation

  THAT: Consent Agenda Items 6.1 through 6.3 be received for information.

6.1

Communications

6.1.1

Cheque Listing - December 1, 2024 - February 28, 2025

6.2

Reports from Departments

6.2.1

Construction Update Station 1 - CS-2025-19

6.2.2

Station 2 Showers and Exhaust Fan Update - CS-2025-14

6.2.3

Seniors’ Focus Group – March Report - CS-2025-20

6.2.4

2024 Water Summary Report – Strathroy-Caradoc Distribution - EPW-2025-08

6.2.5

Annual Reporting - Wastewater Facilities 2024 - EPW-2025-09

6.2.6

2024 Board and Council Remuneration and Expense Report - FIN-2025-05

6.2.7

Market Compensation Review Project – Comparator Information - HR-2025-06

6.3

Reports from Boards and Committees

6.3.1

Museum Advisory Committee (MAC) Meeting Minutes - November 19, 2024

6.3.2

Committee of Adjustment Meeting Minutes - February 6, 2025

7.

Consideration of Items Requiring Discussion (Consent Agenda)

8.

Notice of Motion

8.1

Councillor Brian Derbyshire

• Recommendation

  THAT: the first meetings in October, February, and May include all employees and volunteers Recognition/Service Awards presentations, including police officers and firefighters.

8.2

Councillor Brian Derbyshire

• Recommendation

  THAT: any board or committee that is presenting directly to Council, the members of that board or committee are not eligible to participate in the vote.

9.

Reports from Departments

9.1

Legal and Legislative Services 

9.1.1

Municipal Appointments to the Tri-Township Arena Board of Management - LLS-2025-04

• Recommendation

  THAT: Report LLS-2025-04 “Municipal Appointments to the Tri-Township Arena Board of Management” be received for information, and further;
  
  THAT: Council concurs with the Striking Committee’s recommendation to appoint William Flegel to the Tri-Township Arena Board for the balance of the term ending November 14, 2026, and further;
  
  THAT: By-law No. 33-25 amending Council’s appointments by-law be referred to the Consideration of By-laws section of the agenda for adoption.

9.1.2

Renewal of Lease Agreement with Entegrus Powerlines Inc. - LLS-2025-06

• Recommendation

  THAT: Report LLS-2025-06 regarding “Renewal of Lease Agreement with Entegrus Powerlines Inc.” be received for information, and further;
  
  THAT: Council authorize the Mayor and Clerk to enter into a lease agreement with Entegrus Powerlines Inc. in regards to 351 Frances Street, and further;
  
  THAT: By-law No. 35-25 be referred to the Consideration of By-laws section of the agenda for adoption.

9.2

Financial Services 

9.2.1

Section 357 Application – 8418 Irish Drive - FIN-2025-04

• Recommendation

  THAT: Report FIN-2025-04 “Section 357 Application – 8418 Irish Drive” be received for information, and further;
  
  THAT: The Section 357 Application for 8418 Irish Drive be approved for processing.

9.3

Building and Planning

9.3.1

ZBA1-2024 Fieldcrest Planning Evaluation Report, BBP-2025-18

• Recommendation

  THAT: Report BBP-18-2025 regarding ZBA 1-2024 be received for information.

• Recommendation

  THAT: the rezoning application, ZBA 1-2024, which would rezone the lands part of the lands legally known as Block 278 and Part of Block 279 Plan 33M-619, Strathroy from “Open Space (OS) zone” to site specific ‘High Density Residential (R3-25-H-1-H-5) as amended by staff, be approved, and further;
   
  THAT: By-law No. 21-25 be referred to the Consideration of By-laws Section of the Agenda for adoption.

9.3.2

Buchanan Crossings – Phase 1 Subdivision Agreement - BBP-2025-26

• Recommendation

  THAT: Report BBP-2025-26 “Buchanan Crossings – Phase 1 Subdivision Agreement” be received for information, and further;
  
  THAT: By-law No. 32-25 be referred to the Consideration of By-laws Section of the Agenda for adoption.

9.4

Engineering and Public Works 

9.4.1

Drinking Water Quality Management Standard (DWQMS) Internal Audit, External Audit and Management Review 2025 - EPW-2025-07

• Recommendation

  THAT: Council receive Report EPW 2025-07 regarding the Drinking Water Quality Management Standard (DWQMS) Internal Audit, External Audit and Management Review Results for information, and further;
  
  THAT: Council endorse the Municipality of Strathroy-Caradoc Water Distribution System DWQMS Operational Plan.

9.4.2

C07 Walkers Drive Structure Replacement and C06 Saxton Road Guiderail Installation Engineering Services Tender Award - EPW-2025-16

• Recommendation

  THAT: Report EPW-2025-16 titled “C07 Walkers Drive Structure Replacement and C06 Saxton Road Guiderail Installation Engineering Services Tender Award” be received for information, and further;

  THAT: Council awards the Engineering Services to Spriet Associates Limited for $72,130.00 plus HST and an additional $10,000 for contingency.

9.5

Chief Administrative Officer 

9.5.1

2025 Compensation Adjustments for Elected Officials and Non- Union Staff - HR-2025-07

• Recommendation

  THAT: Report HR-2025-07 regarding “2025 Compensation Adjustments for Elected Officials and Non-Union Staff” be received for information, and further;

  THAT: Council acknowledge the 2025 step advancements for non-union staff and approves expenditures related to the Cost-of-Living rate increase (COLA) for the non-union salary grid Bands 2-10 and council remuneration at 3.75% effective January 1, 2025, and further;

  THAT: Council approve the wage adjustment to Band 1 of the wage grid as proposed in this report to account for the increase in minimum wage over the past years and to solidify the Municipality as an employer of choice in our community for new and young workers, and further;

  THAT: Council be aware that Staff will update the non-union benefit plan to match the enhancements provided in the most recent union contract.

10.

County Council Report

11.

Announcements and Inquiries by Members

12.

Schedule of Meetings

• Regular Council Meeting - Monday, April 07, 2025 @ 6:00 p.m.
• Regular Council Meeting - Monday, April 22, 2025 @ 6:00 p.m.

13.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 21-25, By-law No. 31-25, By-law No. 32-25, By-law No. 33-25, By-law No. 34-25, By-law No. 35-25 and By-law No. 36-25 receive first, second and third and final reading.

13.1

By-law No. 21-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (Fieldcrest Subdivision)

13.2

By-law No. 31-25

Being a by-law to authorize the execution of a temporary use agreement between the Corporation of the Municipality of Strathroy-Caradoc and L.C.P Farms Inc. (Peter Gubbels and Tracy Gubbels) Re use of a bunkhouse to temporarily house seasonal farm workers at 22130 Christina Road.

13.3

By-law No. 32-25

Being a by-law authorize the execution of subdivision agreement between the Corporation of the Municipality of Strathroy-Caradoc and SLD Group Inc.

13.4

By-law No. 33-25

A by-law to amend By-law No. 81-22, being a by-law to appoint members and Council representatives to certain authorities, boards and committees

13.5

By-law No. 34-25

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

13.6

By-law No. 35-25

Being a by-law to authorize the execution of a lease agreement with Entegrus Powerlines Inc. (Re: 351 Frances Street, Strathroy)

13.7

By-law No. 36-25

Being a by-law to amend Strathroy-Caradoc Zoning By-law for the property municipally known as 22130 Christina Road.

14.

Adjournment

• Recommendation

  THAT: the March 17, 2025 Regular Council Meeting adjourn at ____.