Municipality of Strathroy-Caradoc

Regular Council Session

Minutes

-
Caradoc Community Centre
565 Lions Park Drive
Mount Brydges, Ontario
Present:
  • Mayor Colin Grantham
  • Deputy Mayor Mike McGuire
  • Councillor John Brennan
  • Councillor Frank Kennes
  • Councillor Steve Pelkman
  • Councillor Donna Pammer
  • Councillor Sandi Hipple
  • Councillor Greg Willsie
  • Councillor Brian Derbyshire
Also Present:
  • Trisha McKibbin, Chief Administrative Officer
  • Jennifer Pereira, Deputy Clerk/Lottery Licensing Officer
  • Brianna Hammer-Keidel, Director of Legal and Legislative Services/Clerk
  • Melonie Carson, Administrative Assistant (Recorder)
  • Bill Dakin, Director of Financial Services/Treasurer
  • Jennifer Huff, Director of Building and Planning
Others Present:
  • Jessy Van der Vaart, Communications Assistant

    Steve Beasley, Deputy Chief of Fire, Prevention & Training

    Walter Easter, Manager of Public Works

    Heather Lalonde, Development Commissioner

    William Versloot, HR Generalist/Payroll

    George Veryeken, Spriet Associates

    Gary Smits

    Christy Loyens

    Joyce Wilcox

    Jerry Wolfs

    Rob & Laura Healey

    Marion (Jody) Kennedy

    Tim Doermer

    Jim Morton

    Andy Friyis

    Brian Griffiths

    Marlene & Al Melo

    Humberto Melo

    Gary Falconer


The Clerk confirmed Council attendance.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Brennan

    THAT: the May 6, 2024 Regular Council Meeting Agenda be approved as circulated.

    Carried

Councillor Willsie declared a conflict on Item #5 as he has property involved with the Thornton Drain.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: the Special Council Meeting Minutes of April 11, 2024 be approved as written, and further;

    THAT: the Regular Council Meeting minutes of April 15, 2024 be approved as written, and further;

    THAT: the Special Council Meeting minutes of April 23, 2024 be approved as written.

    Carried
  • Moved byCouncillor Hipple
    Seconded byCouncillor Pelkman

    THAT: Council receive report EPW-2024-37 Thornton Drain 2024 – Report Consideration Meeting for information.

    Carried

George Veryeken, Spriet Associates, was present to speak to the Thornton Drain 2024 and answer questions from members and affected property owners.

Jody Kennedy, Resident, inquired about the part in the report that referred to the Berko Drain and wanted further clarification. George Verysken, Spriet Associates, advised that at the outlet of the Burko Drain, there is some localized failure from where the water is going down the slope, so there is an outlet pipe that needs to be replaced.  The cost to re-establish that outlet pipe is going to be charged to the Burko Drain which is under the existing by-law, they have authority to replace that.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council adopt the Engineers Report for the Thornton Drain 2024, and give first and second reading to provisional By-law No. 40-24 for the project.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pammer

    THAT: Council receive the communication items 6.2, 6.4, 6.5, 6.6, 6.9, 6.10, 6.11 & 6.12 for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pammer

    THAT: Council receive the communication items 6.1, 6.3, 6.7 & 6.8 for information.

    Carried
  • Moved byCouncillor Hipple
    Seconded byCouncillor Brennan

    THAT: Council approve the Temporary Noise Permit - Strathroy Hometown Festival - June 14-16, 2024.

    Carried
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council defer the decision on the Kevin Springer, Resident - Request to Waive Water Service Connection Fee until there is more information.

    Carried

Councillor Kennes spoke in support of this resolution.

  • Moved byCouncillor Kennes
    Seconded byCouncillor Hipple

    THAT: Council send a letter of support for the Resolution Regarding Intimate Partner Violence and Coercive Control.

    Carried

Mayor Grantham spoke in support of this resolution.

  • Moved byMayor Grantham
    Seconded byCouncillor Kennes

    THAT: Council send a letter of support to the premier for the Hastings County - Motion Regarding Sustainable Infrastructure for Small Rural Municipalities and to also include Small Urban Municipalities.

    Carried

Bill Dakin, Director of Financial Services/IT & Treasuer, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byDeputy Mayor McGuire

    THAT: Report FIN-2024-12 titled “2024 Final Tax Rate By-law” be received for information.

    Carried
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: By-law No. 43-24 be referred to the Consideration of By-laws section of the agenda for approval.

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Hipple

    THAT: Council receive report BBP-2024-38 titled “Draft Sign By-law” for information.

    Carried
  • Moved byCouncillor Willsie
    Seconded byCouncillor Hipple

    THAT: Council defer the Draft Sign By-law to the Strategic Priorities Committee.

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: Council receive report BBP-2024-42 titled “Proposed Legislative Changes – Bill 185 and Proposed 2024 Provincial Planning Statement” for information.

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Pelkman
    Seconded byCouncillor Hipple

    THAT: Council receive report BBP-2024-43 titled “22566 Adelaide Road Servicing Exemption Request” for information.

    Carried
  • Moved byCouncillor Brennan
    Seconded byDeputy Mayor McGuire

    THAT: Council choose Option 1 in regards to the request for an exemption to the servicing standards and by-laws. 

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Pammer

    THAT: Council receive report BBP-2024-47 titled “Community Improvement Applications – Spring 2024” for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pelkman

    THAT: Council approve Nicholas and Diana Forget’s application for funding through the Additional Unit Program and Beautification Program to the maximum amount of $21,238.83, and further;

    THAT: Council approve Alisha and Michael Gleiser’s application for funding through the Intensification and Redevelopment Program to the maximum amount of $10,600, and further;

    THAT: Council approve Dale Ross, Ruud Terpstra, Steve Boucher, and Melissa Boucher’s application for funding through the Beautification Program to the maximum amount of $20,000.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Hipple

    THAT: By-law No. 44-24, By-law No. 45-24, and By-law No. 46-24 be referred to the Consideration of By-laws section of the agenda for approval.

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: Council receive report BBP-2024-48 titled “Community Improvement Plan Program Annual Update 2023” for information.

    Carried

Jennifer Huff, Director of Building & Planning, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Kennes
    Seconded byDeputy Mayor McGuire

    THAT: Council receive report BBP-2024-49 titled “Pre-Servicing Agreement – Westdell Subdivision, Mount Brydges” for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Brennan

    THAT: By-law No. 47-24 which authorizes the execution of a pre-servicing agreement with 1960726 Ontario Inc. (Westdell Development Corporation) be forwarded to the Consideration of By-laws section of the agenda for approval.

    Carried

Walter Easter, Manager of Public Works, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council receive report EPW-2024-35 titled “2024 Hard Surface Road Recommendations” for information.

    Carried
  • Moved byCouncillor Hipple
    Seconded byCouncillor Pammer

    THAT: Council direct staff to proceed with tendering the 2024 tar and chip program for Amiens Road, Walkers Drive, and Parkhouse Drive, and further;

    THAT: Council direct staff to proceed with tendering the 2024 asphalt program for Westgate Ave, Park Street, and Lamore Crescent.

    Carried

Walter Easter, Manager of Public Works, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council receive report EPW-2024-36 titled “Queen Street Road Reconstruction Project Phase 2 Update” for information.

    Carried
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council approves $3,300,000 for the Queen Street Road Reconstruction Project in the 2025 capital budget.

    Carried
  • Moved byCouncillor Pammer
    Seconded byCouncillor Hipple

    THAT: Council receive Report CAO-2024-10 titled “Council’s Strategic Plan – Options for Revised Vision, Mission and Value Statements” for information.

    Carried
  • Moved byCouncillor Pelkman
    Seconded byCouncillor Willsie

    THAT: Council's Strategic Plan - Options for Revised Vision, Mission and Value Statements be referred to a workshop.

    Carried

Trisha McKibbin, CAO, was present to speak to the report and answer questions from members.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Hipple

    THAT: Council receive for information Report CAO 2024-111 titled “Lake Huron Water Supply System Status Update”.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pelkman

    THAT: Council appoint the Mayor and Chief Administrative Officer to the Steering Committee reviewing the Lake Huron Water Supply System.

    Carried

Trisha McKibbin, CAO, was present to speak to the report and answer questions from members.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council receive Report CAO-2024-13 titled “Hiring Processes – Director Positions” for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pammer

    THAT: Council direct staff to update the 2004 Hiring Policy and bring back to Council for consideration.

    Carried

Heather Lalonde, Development Commissioner, was present to speak to the report and answer questions from members.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: Council receive Report ED-2024-05 titled “Economic Development Target Sector Report” for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pelkman

    THAT: Council approve the retention of Research FDI to complete a target sector analysis and marketing material development as per the proposal received in the amount of $23,750.00 excluding HST.

    Carried

No update.

Councillor Hipple thanked everyone who came out to the meeting and to the staff for their time and effort to get to Mt Brydges. The Councillor also wanted to give a shoutout and congratulations to Easton Cowan for being an MVP for the Ontario Hockey League as well as his OHL team, the London Knights named him the most outstanding player. Councillor Hipple noted that she has been contacted by various individuals who are having issues in Mount Brydges at Adelaide and Bowan and wanted to discuss further with Council about a crosswalk at this location and that this was in the budget. Director Dakin advised that there is nothing in the 2024 budget for crosswalks. The Councillor brought up the Southgrove Park assumption and would like to know an estimated date to provide residents with as to when this might be assumed. Director Huff added that the assumption is being delayed until there is some progress on the stormwater management issues and progress is made by way of the Strathroy Crossings Drain that needs to be constructed to provide an outlet to that subdivision as well as Saxton Road is going to be updated as well to help convey the water from that subdivision into the drain. Internally in that subdivision, they'll be a modification to the last phase of the development, which includes two of the lots is going to be turned into a storm pond. Once improvements are made internally, will be in a position to consider assumption.

Councillor Kennes noted that he attended the OGRA conference a couple weeks ago in Toronto and mentioned the infrastructure deficit, the number is $45 billion that seems to be travelling around the province so the premier was there with promises but no money, so we'll see what happens. The Councillor also mentioned that Nigel Bellchamber and Fred Dean were honored with honorary life memberships to OGRA for their work in assisting municipalities across the province and there was a lot of applause and recognition for the work they've done and just making councils better at what they do. Councillor Kennes commented on the number of municipalities, especially in the Toronto area mentioning they have tax increases of at least 10% for 2024 and that's far more prevalent than the 5% that we have, so every municipality if facing challenges when it comes to budget.

Councillor Willsie added that he had a great visit with the mayor and councillors when he was out in Alberta.  Councillor Willsie visited a similar size municipality with a similar highway and same distance to a major city and they were able to develop enough. They started about 7 or 8 years ago with the right staff and the right planning and focused on planning, setting aside land, putting infrastructure where it could be serviced and they're putting up hundreds of millions of dollars to their assessment every year and we can do that, just need the proper staff and right direction and believes we can be there too.

Councillor Pelkman wanted to thank the recreation staff for fun event at Gemini for the baseball community and they did a great job.

Councillor Derbyshire thanked everyone for hosting in Mount Brydges. Also wanted to remind everyone that planting season has started so the tractors and slow moving vehicles are back out on the road and hopes everyone has a good season.

Councillor Pammer wanted to remind everyone that the downtown Strathroy market, the night market, is coming up on May 18th and that the roads will close at Frank and Front early to prepare and hopes to see everyone out.

Deputy Mayor McGuire was looking for assurance of the hiring policy and looking to ensure that it's followed until it's updated. Also wondered if there is a portal that all policies can be placed for easy access by Council. The Clerk confirmed that they can all be placed in eScribe.

  • Monday, May 13, 2024 @ 4:00 p.m. - Special Meeting of Council (Hybrid/Council Chambers)
  • Tuesday, May 21, 2024 @ 6:00 p.m. - Regular Council Meeting (Hybrid/Council Chambers)
  • Wednesday, May 22, 2024 @ 6:00 p.m. - Special Meeting of Council - Comprehensive Review (Hybrid/Council Chambers)
  • Monday, June 3, 2024 @ 6:00 p.m. - Regular Council Meeting (Hybrid/Council Chambers)
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT:  Council move into closed session at 8:32 p.m. for the purpose of discussing the following:

    • Two items in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes and to receive one Notice of Motion for discussion at a future Council meeting);
    • One item pursuant to Section 239(2)(i) of the Municipal Act, 2001, as amended, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonable be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Service Delivery Review Tenders).
    Carried
  • Moved byCouncillor Pelkman
    Seconded byDeputy Mayor McGuire

    THAT: Closed Session adjourn at 9:01p.m. and Open Session resume.

    Carried

Mayor Grantham reported that Council moved into closed session for the purpose of discussing the following:

  • Two items in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes and to receive one Notice of Motion for discussion at a future Council meeting);
  • One item pursuant to Section 239(2)(i) of the Municipal Act, 2001, as amended, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonable be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Service Delivery Review Tenders).
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: the direction in Closed Session be approved.

    Carried

A by-law to provide for the construction of the Thornton Drain 2024 serving parts of Lot 22, Concession 2 In the Municipality of Strathroy-Caradoc in the County of Middlesex.

  • Moved byCouncillor Brennan
    Seconded byCouncillor Hipple

    THAT: By-law No. 40-24 receive first and second reading only.

    Carried

Being a by-law to adopt a Planning Fee Refund Policy.

  • Moved byCouncillor Pelkman
    Seconded byCouncillor Pammer

    THAT: By-law No. 41-24 receive first, second and third and final reading.

    Carried

Being a by-law to provide for the adoption of the 2024 Tax Rates and to further provide for penalty and interest in default of payment thereof.

  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: By-law No. 43-24 receive first, second and third and final reading.

    Carried

A by-law to authorize the execution of a Community Improvement Plan, Additional Unit and Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Nicholas and Diana Forget Re: 89 Frank Street, Strathroy.

  • Moved byCouncillor Kennes
    Seconded byCouncillor Pammer

    THAT: By-law No. 44-24 receive first, second and third and final reading.

    Carried

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Alisha and Michael Gleiser Re: 35 Front Street W, Strathroy.

  • Moved byCouncillor Pelkman
    Seconded byCouncillor Brennan

    THAT: By-law No. 45-24 receive first, second and third and final reading.

    Carried

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Dale Ross, Ruud Terpstra, Steve Boucher and Melissa Boucher Re: 79 Thomas Street, Strathroy.

  • Moved byCouncillor Pelkman
    Seconded byDeputy Mayor McGuire

    THAT: By-law No. 46-24 receive first, second and third and final reading.

    Carried

A by-law to authorize the execution of a Pre-Servicing Agreement between The Corporation of the Municipality of Strathroy-Caradoc and 1960726 Ontario Inc.

  • Moved byCouncillor Kennes
    Seconded byCouncillor Pammer

    THAT: By-law No. 47-24 receive first, second and third and final reading.

    Carried

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

  • Moved byCouncillor Pelkman
    Seconded byCouncillor Kennes

    THAT: By-law No. 48-24 receive first, second and third and final reading.

    Carried
  • Moved byCouncillor Brennan
    Seconded byCouncillor Pelkman

    THAT: the May 6, 2024 Regular Council Meeting adjourn at 9:04 p.m.

    Carried
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