Municipality of Strathroy-Caradoc

Regular Council Session

Minutes

-
Hybrid Meeting (Virtual and In-Person)
Present:
  • Mayor Colin Grantham
  • Deputy Mayor Mike McGuire
  • Councillor John Brennan
  • Councillor Frank Kennes
  • Councillor Steve Pelkman
  • Councillor Sandi Hipple
  • Councillor Greg Willsie
  • Councillor Brian Derbyshire
Absent with Notice:
  • Councillor Donna Pammer
Also Present:
  • Trisha McKibbin, Chief Administrative Officer
  • Jennifer Pereira, Deputy Clerk/Lottery Licensing Officer (Recorder)
  • Brianna Hammer-Keidel, Director of Legal and Legislative Services/Clerk
  • Bill Dakin, Director of Financial Services/Treasurer
  • Rob Lilbourne, Director of Community Services
  • Jennifer Huff, Director of Building and Planning
  • Doug Payne, Director of Human Resources
  • Tim Williams, Planner
  • Paul Zuberbuhler, Manager of Environmental Services
Others Present:

  • Steve Beasley, Deputy Fire Chief

    Scott Allen

    Emil Pattyn, Applicant

    David Boyd

    Karen Boyd

    Lisa Friesen

    Jake Friesen

1.
Roll Call

 

The Clerk has confirmed Council attendance.

2.
Call to Order/Approve Agenda

 
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Brennan

    THAT: the April 2, 2024 Regular Council Meeting Agenda be approved as circulated.

    Carried

3.
Declaration of Pecuniary Interest

 

Councillor Derbyshire declared a conflict of interest on Item 5.1 - Public Meeting - 390 Second Street.

4.
Presentations/Delegations/Petitions

 

4.1
Middlesex Federation of Agriculture

This item has attachments. 
1.Agriculture at a Glance - Middlesex 2021.pdf
2.MFA 2024 - Ag Resources and Links.pdf
3.Year in Review 2023-2024.pdf

Patrick Verkley and Hadley Jenkins-Giffen, Middlesex Federation of Agriculture Directors presented to Council agriculture at a glance within Middlesex County.

4.2
2024 Proposed Budget Presentation and Public Meeting

This item has attachments. 
1.POWERPOINT 2024 Budget Presentation updated March 23-2024.pdf
2.2024_proposed_budget_w_capital_budget.pdf
3.Budget Overview April 2, 2024 Council.pdf
4.2024 Budget Detailed Reccomended Operating Budget 03-18-24BD.pdf
5.2024 Proposed Capital Budget 03-18-24.pdf
6.2024 Tax Rate Calculation.pdf
7.Taxation and Grants.pdf

Bill Dakin, Director of IT & Financial Services, presented the 2024 Consolidated Budget. He highlights that the outstanding municipal debt will be $21.03 million by the end of 2024, Operations Budget $1,222,327 (4.39 %)  and the Capital Budget  $100,000 (0.08%). The total 2024 tax rate increase would result in 4.47%.

Steve Riczu, Resident makes a presentation to Council on the 2024 Consolidated Budget. 

  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council approve the 2024 Recommended Municipal Budget with a Tax Rate Increase of 4.47% increase.

    For (5)Councillor Brennan, Councillor Kennes, Councillor Pelkman, Mayor Grantham, and Deputy Mayor McGuire
    Against (3)Councillor Hipple, Councillor Willsie, and Councillor Derbyshire
    Absent (1)Councillor Pammer
    Carried (5 to 3)
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: By-law No. 31-24 to adopt a budget for the year 2024 for the Municipality of Strathroy-Caradoc be referred to the Consideration of By-laws section of the agenda for approval.

    Carried
  • Moved byCouncillor Willsie
    Seconded byCouncillor Derbyshire

    THAT: the budget documents be referred back to staff as they contradict each other.

    For (4)Deputy Mayor McGuire, Councillor Hipple, Councillor Willsie, and Councillor Derbyshire
    Against (4)Mayor Grantham, Councillor Brennan, Councillor Kennes, and Councillor Pelkman
    Absent (1)Councillor Pammer
    Tabled (4 to 4)

5.
Public Meeting

 

5.1
Public Meeting No. 1

 

5.1.1
Motion to open the public meeting

 
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Hipple

    THAT: the public meeting to consider an application for Draft Plan of Subdivision at the property located at 390 Second Street, Strathroy be hereby opened.

    Carried

5.1.2
Report to be presented by the Planner.

This item has attachments. 
1.39T-SC2401 390 Second Street Planning Information Report .pdf
2.390 Second Street 39T-SC2401 Proposed Draft Plan 23Nov23.pdf
3.390 Second Street - Functional Servicing and SWM Report.pdf
4.390 Second Street - Planning Justification Report.pdf

Tim Williams, Senior Planner presents a report on the Draft Plan of Subdivision at the property located at 390 Second Street. The draft plan of subdivision application proposes to develop the north portion of the parcel with 1 block for high density development with approximately 226 dwelling units, 2 blocks for medium density development with approximately 137 townhouse dwellings and 21 singles or semi-detached dwellings. The plan also proposes the extension of Adair Boulevard south of Second Street and Thorne Drive from Adair Boulevard to easterly property limit. The plan also includes 2 blocks for servicing (Block 4 - Stormwater management and Block 7 sanitary pumping station).  A third internal street is proposed that will connect to Adair Boulevard and extend easterly to connect to the south end of the adjacent property at 392 Second Street and provide an additional connection to the exterior. The application for zoning by-law amendment was approved on March 20, 2023. Staff are receiving comments on the application and will work with the applicant on finalizing any outstanding details prior to coming back to Council with a recommendation. The intent of the report is to provide Council and the public with information regarding the proposed development, the relevant policies and regulatory context, and to summarize comments received by the public and agencies to date. A subsequent report will be provided and will include a full policy analysis and responses to comments received related to the subdivision application, as well as provide draft plan of subdivision conditions for Council’s consideration. The Draft Plan of Subdivision will receive a decision by Strathroy-Caradoc Council which will be forwarded to County Council for a final decision.

5.1.3
Comments in support of the proposed rezoning

 

Scott Allen, Agent, indicates that he is satisfied with the report and comments in support of the report.

5.1.4
Comments in opposition to the proposed rezoning

 

None.

5.1.5
Comments and questions from Members of Council

 

Councillor Kennes comments on how happy he is to see higher density in this proposal and more affordable housing being offered within the community.

Councillor Pelkman agrees with Councillor Kennes and adds that he is happy to see the streetlights being proposed early in this project.

Deputy Mayor McGuire wonders if bike paths or walkways will be included in the proposal. Tim Williams, Senior Planner, indicates that the secondary plan did look at bike and walking paths and they are primarily on Thorn Drive going west.

5.1.6
Motion to close the public meeting

 
  • Moved byCouncillor Pelkman
    Seconded byCouncillor Willsie

    THAT: the public meeting to consider an application for Draft Plan of Subdivision at the property located at 390 Second Street, Strathroy be hereby closed.

    Carried

5.1.7
Decision/Resolution

 
  • Moved byCouncillor Pelkman
    Seconded byCouncillor Willsie

    THAT: the subject report BBP-2024-32 for Draft Plan of Subdivision 39T-SC2401 be received for information.

    Carried

6.
Approval of Minutes

 
  • Moved byCouncillor Pelkman
    Seconded byCouncillor Hipple

    THAT: the meeting minutes be approved as written.

    Carried

7.
Communications

 
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council receive the communication items for information.

    Carried
  • Moved byMayor Grantham
    Seconded byCouncillor Derbyshire

    THAT: Council draft a letter of support for Item 7.3 - Township of Adelaide Metcalfe - Resolution Requesting Increase to Tile Drain Loan Limit.

    Carried

8.
Notice of Motion

 

8.1
Councillor Brian Derbyshire - To Be Voted On

 
  • Moved byCouncillor Derbyshire
    Seconded byDeputy Mayor McGuire

    THAT: Staff provide a report to Council on Caradoc Housing Corporation regarding the following matters:

    1) The terms and schedule for repayment for the $1.1 million loan;
    2) The repayment of the $2 million that was borrowed, and if not repaid, when it is anticipated to be repaid; and
    3) Resources, if any, currently being provided to Caradoc Housing Corporation, such as bookeeping, snow removal, and lawn care.

    Carried

8.2
Councillor Greg Willsie - Not to Be Voted On

 

8.3
Councillor Greg Willsie - Not to Be Voted On

 

8.4
Councillor Donna Pammer - Not to Be Voted On

 

9.
Reports from Departments

 

9.1
Legal and Legislative Services 

 

9.1.1
Alternate Locations for Council Meetings - Update - LLS-2024-03

This item has attachments. 
1.Alternate Locations for Council Meetings - Update.pdf
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Willsie

    THAT: Report LLS-2024-03 titled “Alternate Locations for Council Meetings – Update” be received for information.

    Carried
  • Moved byCouncillor Hipple
    Seconded byCouncillor Derbyshire

    THAT: Council approve the alternate meeting location of Caradoc Community Centre for Regular Council Meetings scheduled for Monday, May 6, 2024 at 6:00 p.m. and Monday, July 15, 2024 at 6:00 p.m.

    Carried

9.2
Financial Services 

 

9.2.1
Chippewas of the Thames First Nation Lands to be Added to the Reserve - FIN-2024-10

This item has attachments. 
1.Chippewas of the Thames First Nation Addition to the Reserve Lands.pdf
  • Moved byCouncillor Brennan
    Seconded byDeputy Mayor McGuire

    THAT: Council receive report FIN-2024-10 for information.

    Carried
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Willsie

    THAT: Council refer this back to staff with more information including: has this has happened elsewhere and other municipalities, what Indigenous Services say about this, and a map of the property locations including buildings.

    Carried

9.3
Building and Planning

 

9.3.1
Assumption – Woods Edge, Mt. Brydges Subdivision - BBP-2024-30

This item has attachments. 
1.Assumption - Woods Edge, Mt. Brydges Subdivision.pdf
  • Moved byCouncillor Kennes
    Seconded byCouncillor Hipple

    THAT: Council receive report BBP-2024-30 for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Pelkman

    THAT: By-law No. 29-24 which provides for the assumption of assets in the Woods Edge Subdivision be forwarded to Council for consideration of adoption.

    Carried

9.3.2
Adelaide Road Servicing Request, BBP-2024-31

This item has attachments. 
1.Adelaide Road Servicing(1).pdf
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: Council receive report BBP-2024-31 for information.

    Carried
  • Moved byCouncillor Derbyshire
    Seconded byMayor Grantham

    THAT: Council permit the exemption to the Municipality’s Servicing Standards and the Sewer System Use By-Law.

    Carried

9.4
Community Services

 

9.4.1
Community Events Program Grant Allocations - CS-2024-17

This item has attachments. 
1.Community Events Grant Allocation Program Update.pdf
  • Moved byCouncillor Kennes
    Seconded byCouncillor Hipple

    THAT: Council receives report CS-2024-17 titled Community Events Program Grant Allocations for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byCouncillor Hipple

    THAT: Council approve the allocations as identified in the report.

    Carried

9.5
Engineering and Public Works 

 

9.5.1
Strathroy Water Tower Painting Tender Award - EPW-2024-28

This item has attachments. 
1.Strathroy Water Tower Painting Tender Award.pdf
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: Council receive Report EPW 24-30 regarding the Strathroy Water Tower Painting Tender Award for information.

    Carried
  • Moved byCouncillor Kennes
    Seconded byDeputy Mayor McGuire

    THAT: Council approve the Strathroy Water Tower Painting and the $352,000 variance be funded from the Water Reserve fund, and further;
    THAT: Council award the Strathroy Water Tower Painting Award to Landmark Municipal Services for $901,966 including full HST; and
    THAT: Council award the Inspection Services to MISCO Consulting Services for $99,950 including full HST.

    Carried

9.6
Fire Services 

 

9.6.1
Fire Services Advisory Committee Terms of Reference - FIRE-2024-05

This item has attachments. 
1.Fire Services Advisory Committee Terms of Reference.pdf
2.FSAC Terms of Reference - April 2024 draft.pdf
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Hipple

    THAT: Council Receive Report No. Fire-2024-05 for information.

    Carried
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT: Council adopt the Fire Service Advisory Committee Terms of Reference.

    Carried

10.
Reports from Boards and Committees

 
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: the reports from boards and committees be received for information.

    Carried

11.
County Council Report

 

12.
Enquiries or Comments by Members

 

Councillor Hipple thanks staff, volunteers, and the community for the Easter festivities over the weekend. She also sends her congratulations to the Junior C Bulldogs for moving forward.

Councillor Kennes also thanked staff for the work they did over the Easter weekend. He adds that he has noticed a lot of construction activity happening on some housing projects and expresses how nice it is to see things happen.

Councillor Willsie makes a motion regarding the budget items.

Councillor Derbyshire enquires about a Whistle Blower Policy (HR Policy), which is a policy that protects the person that comes forward with an issue without any repercussions. 

Mayor Grantham brings up with staff Public/Private Partnerships and wonders about the Canadian Council of Public/Private Partnerships.

  • Moved byCouncillor Willsie
    Seconded byCouncillor Derbyshire

    THAT: before the next budget process, Council request an updated costing on capital projects.

    Carried

13.
Schedule of Meetings

 

14.
In Camera

 
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Kennes

    THAT:  Council move into closed session at 8:32 p.m. for the purpose of discussing the following:

    • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
    • Two items pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality;
    • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.
    • Three items pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal employees.
    Carried

15.
Open Session Resume

 

A motion was passed in Closed Session to adjourn at 9:52 p.m. and resume Open Session.

16.
Report on Closed Session

 

Mayor Grantham reports that Council moved into closed session for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • Two items pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality;
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.
  • Three items pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal employees.
  • Moved byDeputy Mayor McGuire
    Seconded byCouncillor Brennan

    THAT: the direction in Closed Session be approved.

    Carried

17.
Consideration of By-laws

 

17.1
By-law No. 29-24

This item has attachments. 
1.By-law 29-24 Woods Edge Assumption.pdf
  • Moved byCouncillor Brennan
    Seconded byCouncillor Hipple

    THAT: By-law No. 29-24 receive first, second and third and final reading.

    Carried

17.2
By-law No. 31-24

This item has attachments. 
1.Bylaw 31-24 Approve 2024 Budget - April 2.pdf
  • Moved byCouncillor Pelkman
    Seconded byDeputy Mayor McGuire

    THAT: By-law 31-24 receive first, second and third and final reading.

    Carried

17.3
By-law No. 32-24

This item has attachments. 
1.By-law 32-24 - Fire Dept Tiered Response Agreement.pdf
2.Fire - Tiered Response Agreement MLPS SC.pdf
  • Moved byCouncillor Hipple
    Seconded byCouncillor Kennes

    THAT: By-law 32-24 receive first, second, and third and final reading.

    Carried

17.4
By-law No. 33-24

This item has attachments. 
1.By-law 33-24- Confirmatory By-Law Template.pdf
  • Moved byCouncillor Brennan
    Seconded byCouncillor Kennes

    THAT: By-law 33-24 receive first, second and third and final reading.

     

    Carried

18.
Adjournment

 
  • Moved byCouncillor Kennes
    Seconded byCouncillor Brennan

    THAT: the April 2, 2024 Regular Council Meeting adjourn at 9:55 p.m.

    Carried
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