Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Tuesday, September 02, 2025

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the September 2, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Delegations, Community Presentations and Petitions

4.1

Justin Diotte, Sifton Properties Limited

Justin Diotte, Sifton Properties Limited, will be in attendance to speak on items 10.4.1 and 10.4.2.

4.2

Rob Brunet, Brunet & Co.

Rob Brunet, Brunet & Co., will be in attendance to speak on item 10.4.2.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider an application for Zoning By-law Amendment for the property located at 245 Second Street, Strathroy, ON.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 245 Second Street, Strathroy, ON be hereby opened.

5.1.2

Report to be presented by the Planner (Report: BBP-2025-77)

5.1.3

Comments and inquiries by the public for the proposed rezoning

5.1.4

Comments and questions from Members of Council

5.1.5

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 245 Second Street, Strathroy, ON be hereby closed.

5.1.6

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-77-2025 for ZBA 14-2025 be received for information.

5.2

Public Meeting No. 2

The purpose of this public meeting is to consider an application for Zoning By-law Amendment for the property located at 106 Front Street, Strathroy, ON.

5.2.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 106 Front Street West, Strathroy, ON be hereby opened.

5.2.2

Report to be presented by the Planner (Report: BBP-2025-78)

5.2.3

Comments and inquiries by the public for the proposed rezoning

5.2.4

Comments and questions from Members of Council

5.2.5

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 106 Front Street West, Strathroy, ON be hereby closed.

5.2.6

Decision/Resolution

• Recommendation

  THAT: rezoning application ZBA 13-2025 for 106 Front Street be approved, and further;
  
  THAT: A By-law not be brought forward until the Consent Application appeal has concluded at which time, if approved, a zoning by-law amendment can be forwarded to the Clerk for inclusion of this on the Agenda for consideration and approval.

6.

Approval of Minutes

6.1

Regular Council Meeting Minutes – August 5, 2025

• Recommendation

  THAT: the Regular Council Meeting minutes of August 5, 2025 be approved as written.

7.

Consent Agenda

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more items be removed for further action.

• Recommendation

  THAT: All items listed be consented.

7.1

Communications

7.1.1

SHGHP - Land Donation Update

7.1.2

Middlesex-London Health Unit - Active Transportation Report, Infographic and Municipal Primer

7.1.3

Middlesex-London Board of Health Meeting Summary - July 24, 2025

7.1.4

SCRCA Meeting Highlights - April 17 and June 26, 2025

7.2

Reports from Departments

7.2.1

Alignment of Municipal Budgeting with Accrual Accounting Principles - FIN-2025-17

7.2.2

Traffic Committee Q2 2025 Update - EPW-2025-37

7.2.3

User Fee Review - CS-2025-33

7.2.4

Gateway Signage Update 2 - CS-2025-42

7.3

Reports from Boards and Committees

7.3.1

Committee of Adjustment Meeting Minutes - July 3, 2025

7.3.2

Tri Township Arena Board Meeting Minutes - July 09, 2025

8.

Consideration of Items Requiring Discussion (Consent Agenda)

9.

Notices of Motion

9.1

Councillor Donna Pammer

• Recommendation

  THAT: Council request that staff prepare a draft by-law for the operation of electric kick scooters within the municipality.

9.2

Councillor Greg Willsie

Whereas: The Strathroy WWTF Lagoon needs to be twinned to expand redundancy and allow for repairs of the current lined lagoon;

Whereas: A similar lined lagoon to the existing lagoon was proposed by Staff in 2021 as the lowest cost option;

Whereas: Two other construction options were included in the consultant's report, but not presented to Council;

Whereas: Our Director of Engineering has agreed to answer Council's preliminary questions about the existing attached report and has indicated that delaying this project for consideration of these options will not materially affect the execution of the pending tender for this expansion.

• Recommendation

  THAT: Our Director of Engineering prepare a staff report with updated costs from 2021, provide a detailed review of the options, including life-cycle cost analysis, so that Council may decide to either proceed with the lowest cost option, or provide direction to pursue one of the other alternatives mentioned in the report, or a fourth option of constructing a new concrete tank beside the existing lined tank.

10.

Reports from Departments

10.1

Legal and Legislative Services 

10.1.1

2026 Municipal Elections – Voting Method - LLS-2025-11

• Recommendation

  THAT: Council approve the use of the internet/telephone alternative voting method for the 2026 Municipal Election being held on Monday, October 25, 2026, and further;
  
  THAT: Council waive the provisions of the purchasing by-law and authorize the Mayor and Clerk to enter into an agreement with Intelivote Systems Inc. for the provision of internet/telephone services for the 2026 Municipal Election, and further;
  
  THAT: By-law No. 90-25 be referred to the Consideration of By-laws Section of the agenda for approval.

10.2

Financial Services 

10.2.1

Approval of 2024 Transfers to-from Deferred Revenue, Reserves and Reserve Funds - FIN-2025-16

• Recommendation

  THAT: Council confirms transfers to deferred revenue, reserves, and reserve funds in 2024 of $19,033,075 and transfers from deferred revenue, reserves, and reserve funds in 2024 of $13,649,806, and further;
  
  THAT: Council approves the transfer of 2024 year-end operating net revenue of $2,051,237 and 2024 capital net revenue of $(4,629,286) to-from departmental reserves.

10.3

Building and Planning

10.3.1

Request to Remove ‘H’ Holding Zone for Westdell Subdivision Concession 3, Part of Lot 17 RP 34R2185 Parts 1 TO 3 & Part 4, geographic Township of Caradoc, Municipality of Strathroy-Caradoc - BBP-2025-68

• Recommendation

  THAT: the Application for the removal of the Holding Zone (ZBA 16-2022), be approved, and further;
  
  THAT: By-law No. 87-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

10.3.2

Community Improvement Application – September 2025 – 95 Frank Street, Strathroy - BBP-2025-79

• Recommendation

  THAT: Council approve Nicole Miller’s application for funding through the Beautification Program (Multiple Façades) and the Environment and Sustainability Program to the maximum amount of $19,699.09.

10.3.3

Community Improvement Application - September 2025 - 27 Front Street W, Strathroy - BBP-2025-80

• Recommendation

  THAT: Council deny Lynda Moore’s application for funding through the Beautification Program to the maximum amount of $594.75.

10.3.4

Official Plan Review Update – August 2025 - BBP-2025-81

• Recommendation

  THAT: Council approve an additional $67,612.55 to be used for the completion of the Official Plan Review project.

10.4

Engineering and Public Works 

10.4.1

RFP Award – Mount Brydges Wastewater Servicing EA - EPW-2025-41

• Recommendation

  THAT: the contract for professional services to complete an Environmental Assessment for Wastewater Servicing of Mount Brydges be awarded to CIMA+ in the amount of $1,332,864 (ex HST).

10.4.2

Mount Brydges Upgrades Tender Update - EPW-2025-42

• Recommendation

  THAT: Council provide Staff direction to prepare a response to the Ministry of Conservation, Environment and Parks confirming the Municipality’s intent to immediately proceed with the construction of Headworks and Extended Aeration Upgrades at the Mount Brydges Wastewater Treatment Facility, and further;
  
  THAT: Council provide Staff direction to proceed with tendering a contract for the construction of upgrades to the Mount Brydges Wastewater Treatment Facility, including new headworks facility and the conversion of existing RBC tanks to extended aeration, and further;
  
  THAT: Council provide Staff direction to issue an RFP for Site Inspection and Contract Administration services for the Mount Brydges Upgrades.

11.

County Council Report

11.1

Middlesex County Council Highlights - August 12, 2025

12.

Announcements and Inquiries by Members

13.

In Camera

Council may move into Closed Session.

• Recommendation

  THAT:  Council move into closed session at _____ p.m. for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of August 5, 2025);
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Tree Maintenance Agreement).

14.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ p.m. and Open Session resume.

15.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

16.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 87-25, By-law No. 90-25, By-law No. 92-25, By-law No. 93-25, By-law No. 94-25. By-law No. 95-25, By-law No. 96-25, By-law No. 97-25, By-law No. 98-25 and By-law No. 99-25 receive first, second and third and final reading.

16.1

By-law No. 87-25

A by-law to remove the holding (H) symbol from certain lands located in the Municipality of Strathroy-Caradoc (Westdell Subdivision Mt. Brydges).

16.2

By-law No. 90-25

A by-law to provide for the use of the internet and telephone voting methods for the 2026 Municipal Election and to authorize the execution of an agreement with Intelivote Systems Inc.

16.3

By-law No. 92-25

A by-law to appoint a Deputy Clerk (Melissa Tighe)

16.4

By-law No. 93-25

A by-law to appoint a Lottery Licencing Officer (Deputy Clerk/Lottery Licencing Officer)

16.5

By-law No. 94-25

A by-law to amend By-law No. 81-22, being a by-law to appoint members and council representatives to certain authorities, boards and committees.

16.6

By-law No. 95-25

A by-law to authorize the execution of a Community Improvement Plan, Beautification (Multiple Façades) & Environment and Sustainability Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Nicole Miller: 95 Frank Street, Strathroy.

16.7

By-law No. 96-25

A by-law to declare the property known as 273 Frances Street to be surplus to the needs of the Municipality of Strathroy-Caradoc

16.8

By-law No. 97-25

A by-law to authorize the execution of a Temporary Use Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Sari Elyse Belzycki to permit a temporary second dwelling at 7013 Walkers Drive.

16.9

By-law No. 98-25

A by-law to authorize the execution of an agreement for the Management and Operations of Concession Services in Municipal Recreation Facilities.

16.10

By-law No. 99-25

A by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

17.

Schedule of Meetings

• Regular Council Meeting - Monday, September 15, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Monday, October 6, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Monday, October 20, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

18.

Adjournment

• Recommendation

  THAT: the September 2, 2025 Regular Council Meeting adjourn at ____ p.m.