Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

-
Hybrid Meeting (Council Chamber and Virtual)
Strathroy-Caradoc Municipal Office
52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

1.
Roll Call

 

2.
Call to Order/Approve Agenda

 
  • Recommendation

    THAT: the July 21, 2025 Regular Council Meeting Agenda be approved as circulated.

3.
Declaration of Pecuniary Interest

 

4.
Approval of Minutes

 

4.1
Regular Council Meeting Minutes – July 7, 2025

This item has attachments. 
1.Post-Meeting Minutes - CM_Jul07_2025 - English.pdf
  • Recommendation

    THAT: the Regular Council Meeting minutes of July 7, 2025 be approved as written.

5.
Consent Items

 

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more items be removed for further action.

  • Recommendation

    THAT: Consent Agenda Items 6.1 to 6.3 be received for information.

6.
Consideration of Items Requiring Discussion (Consent Agenda)

 

7.
Notices of Motion

 

7.1
Councillor Greg Willsie

 

To include an option to include a required green bin organic recycling program in the 2026 budget. 


Whereas: Ontario's Food and Organic Waste Policy Statement section 4.2.ii.b requires all municipalities with a population greater than 20,000 and a density of 100 persons per square kilometer to have a green bin program in their urban settlement areas; 


And Whereas: Strathroy-Caradoc has an area of approximately 271 square kilometers and a listed population of 27,582 on our Invest Strathroy community profile, which calculates to 101.7 persons per square kilometer; 


And Whereas: Recycling fees are now covered by manufacturers through Ontario's "Producer responsibility for Ontario’s waste diversion programs" program;


And Whereas: the Municipality of Strathroy-Caradoc has not reduced its waste collection fees to reflect this reduction in cost.


Data sources:


https://www.ontario.ca/page/food-and-organic-waste-policy-statement


https://www.ontario.ca/page/producer-responsibility-ontarios-waste-diversion-programs


https://www.investstrathroy-caradoc.ca/why-strathroy-caradoc/community-profile/

  • Recommendation

    THAT: Strathroy-Caradoc work with the Bluewater Recycling Association to implement their Green Bin Organic waste collection program in our urban settlement areas for 2026 and utilize the excess funds generated by the implementation of Ontario's "Producer responsibility for Ontario’s waste diversion programs" program.

7.2
Councillor Brian Derbyshire

 
  • Recommendation

    THAT: the following reports be attached to the agenda of the July 28 Wastewater Meeting;

    • the MECP approval report with the total projected cost of head works, noise, and smell control and along with everything that was included in the approval document and that will be in the RFP;
    • CIMA plus final report and recommendations on the situation involving the WWTP;
    • River Birch’s report conclusions and recommendations;
    • A report from the Powell group on their conclusion of work with the municipality.

7.3
Councillor Brian Derbyshire

 
  • Recommendation

    THAT: Council direct staff to request the presence of the MECP to attend the Wastewater Meeting on July 28th to be available to provide clarity from the enforcement side of things.

8.
Communications

 
  • Recommendation

    THAT: Council receive the communication item for information.

9.
Reports from Departments

 

9.1
Building and Planning

 

9.1.1
Edgewood – Phase 1 Subdivision Agreement - BBP-2025-63

This item has attachments. 
1.Edgewood – Phase 1 Subdivision Agreement.pdf
  • Recommendation

    THAT: Council receive report BBP-2025-63 for information, and further;

    THAT: By-law No. 82-25 be referred to the Consideration of By-laws Section of the Agenda for adoption.

9.1.2
Request for Noise Exemption Update – 24500 Saxton Rd. - BBP-2025-64

This item has attachments. 
1.Request for Noise Exemption Update - 24500 Saxton Rd. (Caradoc Sands Golf Course).pdf
2.Temporary Noise Permit Application - 24500 Saxton Rd (Caradoc Sands) - June - October 2025.pdf
  • Recommendation

    THAT: Council receive report BBP-2025-64 for information, and further;

    THAT: Council reconsider the application for all Saturday Events, amending the end time to 11:00 p.m.

9.2
Community Services

 

9.2.1
Management and Operation of Concession Services RFP Award - CS-2025-34

This item has attachments. 
1.Management and Operation Concession Services RFP Award.pdf
  • Recommendation

    THAT: Council receive report CS-2025-34 titled Management and Operations of Concession Services RFP Award for information, and further;

    THAT: Council approve the awarding of the Management and Operations of Concession Services at the Gemini Sportsplex and West Middlesex Memorial Centre (WMMC) to Competitive Edge Sports/The Arena Poutinerie, 527 Len Self Boulevard, Midland ON, L4R 5N6.

9.2.2
Municipal Office’s North Wall Repair - CS-2025-35

This item has attachments. 
1.Municipal Office's North Wall Repair Tender Award.pdf
2.2448 - Town Hall Masonry - Letter of Recommendation - 2025-07-07.pdf
  • Recommendation

    THAT: Council receive report CS-2025-35 titled Municipal Office’s North Wall Repair Tender Award for information, and further;

    THAT: Council approve the awarding of the tender to Heritage Restoration Inc. for a value of $133,000.00 plus HST, and further;

    THAT: Council approve an allocation of $12,950.00, a 15% contingency for this project.

9.2.3
Land Needs Analysis – Municipal Campus - CS-2025-36

This item has attachments. 
1.Land Needs Assessment - Municipal Campus.pdf
  • Recommendation

    THAT: Council receive report CS-2025-36 for information, and further;

    THAT: Council direct staff to conduct an Expression of Interest process to identify available and suitable parcels of land in the Mount Brydges area.

10.
County Council Report

 

11.
Announcements and Inquiries by Members

 

12.
Schedule of Meetings

 
  • Council Workshop - Monday, July 28, 2025 @ 4:00 p.m. (Council Chamber/Hybrid)
  • Regular Council Meeting - Monday, August 5, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
  • Regular Council Meeting - Tuesday, September 2, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

13.
In Camera

 

Council may move into Closed Session.

  • Recommendation

    THAT: Council move into closed session at _____ p.m. for the purpose of discussing the following:

    • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of June 16, 2025);
    • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Adelaide-Metcalfe Servicing);
    • One item pursuant to Section 239 (2)(f) of the Municipal Act, 2001, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Strathroy-Caradoc Housing Corporation).

14.
Open Session Resume

 
  • Recommendation

    THAT: Closed Session adjourn at ____ p.m. and Open Session resume.

15.
Report on Closed Session

 

Mayor Grantham to report on the Closed Session.

  • Recommendation

    THAT: the direction in Closed Session be approved.

16.
Consideration of By-laws

 
  • Recommendation

    THAT: By-law No. 59-25, By-law No. 82-25, By-law No.83-25, By-law No. 84-25, By-law No.85-25 and By-law No. 86-25 receive first, second and third and final reading.

16.1
By-law No. 59-25

This item has attachments. 
1.By-law No. 59-25 - Fire Department Establishing and Regulating By-law Final.pdf

A by-law to regulate and establish the Strathroy-Caradoc Fire Department.

16.2
By-law No. 82-25

This item has attachments. 
1.By-law No. 82-25 - Edgewood Phase 1 Agreement.pdf

A by-law to authorize the execution of subdivision agreement between the Corporation of the Municipality of Strathroy-Caradoc and 1960726 Ontario Inc.

16.3
By-law No. 83-25

This item has attachments. 
1.By-law No. 83-25 - Appoint a Building Inspector.pdf

A by-law to appoint a Building Inspector for the Municipality of Strathroy-Caradoc (Rick Huitema).

16.4
By-law No. 84-25

This item has attachments. 
1.By-law No. 84-25 - Appoint Chief Building Official.pdf

A by-law to appoint a Chief Building Official for the Municipality of Strathroy-Caradoc (Ben Hartman).

16.5
By-law No. 85-25

This item has attachments. 
1.By-law No. 85-25 - Amendment to Appointment of Building Officials.pdf

A by-law to amend By-law No. 60-25, being a by-law to appoint Temporary Building Officials for the Municipality of Strathroy-Caradoc.

16.6
By-law No. 86-25

This item has attachments. 
1.By-law No. 86-25 - Confirming By-law - July 21, 2025.pdf

A by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

17.
Adjournment

 
  • Recommendation

    THAT: the July 21, 2025  Regular Council Meeting adjourn at ____ p.m.

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