Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, May 06, 2024

6:00 P.m. - 11:00 P.m.

Caradoc Community Centre

565 Lions Park Drive

Mount Brydges, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the May 6, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Approval of Minutes

• Recommendation

  THAT: the Special Council Meeting Minutes of April 11, 2024 be approved as written, and further;
  
  THAT: the Regular Council Meeting minutes of April 15, 2024 be approved as written, and further;
  
  THAT: the Special Council Meeting minutes of April 23, 2024 be approved as written.

4.1

Special Council Meeting Minutes - April 11, 2024

4.2

Regular Council Meeting Minutes - April 15, 2024

4.3

Special Council Meeting Minutes - April 23, 2024

5.

Drainage Matters

5.1

Thornton Drain 2024 – Report Consideration Meeting - EPW-2024-37

5.1.1

Staff will give an overview of the work provided

5.1.2

Questions from affected property owners

5.1.3

Request from those present to add or remove their name(s) from the petition

5.1.4

Comments or questions from Members of Council

5.1.5

Decision (if approved, first and second reading of the by-law is required)

• Recommendation

  THAT: Council receive report EPW-2024-37 Thornton Drain 2024 – Report Consideration Meeting for information, and further;
  
  THAT: Council adopt the Engineers Report for the Thornton Drain 2024, and give first and second reading to provisional By-law No. 40-24 for the project.

6.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

6.1

Temporary Noise Permit - Strathroy Hometown Festival - June 14-16, 2024

Action: Approval Requested.

6.2

Crohn's and Colitis Canada Strathroy Affiliate - Notice of Annual Gutsy Walk Scheduled for Sunday, June 2, 2024

Road closures are not requested as participants will be using sidewalks for this event.

6.3

Kevin Springer, Resident - Request to Waive Water Service Connection Fee

6.4

Growing Together Strathroy-Caradoc - Comprehensive Review - Notice of Special Meeting of Council - Wednesday, May 22 at 6 p.m.

6.5

Middlesex London Health Unit - Board of Health Meeting Summary - April 2024

6.6

Western Ontario Wardens Caucus - Support for Small Business Enterprise Centre Funding

6.7

City of Sault Ste. Marie - Resolution Regarding Intimate Partner Violence and Coercive Control

6.8

Hastings County - Motion Regarding Sustainable Infrastructure for Small Rural Municipalities

6.9

Municipality of West Perth - Resolution Regarding Conservation Authorities Act

6.10

City of St. Catharines - Motion Regarding Provincial Regulations Needed to Restrict Keeping of Non-Native (Exotic) Wild Animals

6.11

Town of Smiths Falls - Resolution Regarding Basic Income Guarantee

6.12

Municipality of Trent Hills - Northumberland Inter-Municipal Task Force on Housing and Homeless Motion Re: Funding Social Services

7.

Notices of Motion

7.1

Councillor Brian Derbyshire - Not to Be Voted On

THAT: staff provide a report regarding the recent build up of sand and grit in the headworks of the Mount Brydges Waste Water Treatment Plant, and further;

THAT: the report include what, if any, routine maintenance is being done to prevent this problem from happening again.

7.2

Councillor Brian Derbyshire - Not to Be Voted On

THAT: staff provide a list of grants the Municipality has applied for or is going to apply for, and further;

THAT: the list note if any extra funds are required, and where the funds are coming from.

7.3

Deputy Mayor Mike McGuire - Not to be Voted On

THAT: Council direct the CAO to bring forth a ledger of all outstanding motions for review, prioritization, and/or withdrawal.

8.

Reports from Departments

8.1

Financial Services 

8.1.1

2024 Final Tax Rate By-law - FIN-2024-12

• Recommendation

  THAT: Report FIN-2024-12 titled “2024 Final Tax Rate By-law” be received for information, and further;
  
  THAT: By-law No. 43-24 be referred to the Consideration of By-laws section of the agenda for approval.

8.2

Building and Planning

8.2.1

Draft Sign By-law - BBP-2024-38

• Recommendation

  THAT: Council receive report BBP-2024-38 titled “Draft Sign By-law” for information, and further;
  
  THAT: Council direct staff to finalize the sign by-law for future consideration based on the following directives:  (to be provided during the May 6, 2024 Council meeting). 

8.2.2

Proposed Legislative Changes – Bill 185 and Proposed 2024 Provincial Planning Statement - BBP-2024-42

• Recommendation

  THAT: Council receive report BBP-2024-42 titled “Proposed Legislative Changes – Bill 185 and Proposed 2024 Provincial Planning Statement” for information.

8.2.3

22566 Adelaide Road Servicing Exemption Request - BBP-2024-43

• Recommendation

  THAT: Council receive report BBP-2024-43 titled “22566 Adelaide Road Servicing Exemption Request” for information, and further;
  
  THAT: Council choose Option ___ in regards to the request for an exemption to the servicing standards and by-laws. 

8.2.4

Community Improvement Applications – Spring 2024 - BBP-2024-47

• Recommendation

  THAT: Council receive report BBP-2024-47 titled “Community Improvement Applications – Spring 2024” for information, and further;
  
  THAT: Council approve Nicholas and Diana Forget’s application for funding through the Additional Unit Program and Beautification Program to the maximum amount of $21,238.83, and further;
  
  THAT: Council approve Alisha and Michael Gleiser’s application for funding through the Intensification and Redevelopment Program to the maximum amount of $10,600, and further;
  
  THAT: Council approve Dale Ross, Ruud Terpstra, Steve Boucher, and Melissa Boucher’s application for funding through the Beautification Program to the maximum amount of $20,000, and further;
  
  THAT: By-law No. 44-24, By-law No. 45-24, and By-law No. 46-24 be referred to the Consideration of By-laws section of the agenda for approval.

8.2.5

Community Improvement Plan Program Annual Update 2023 - BBP-2024-48

• Recommendation

  THAT: Council receive report BBP-2024-48 titled “Community Improvement Plan Program Annual Update 2023” for information.

8.2.6

Pre-Servicing Agreement – Westdell Subdivision, Mount Brydges - BBP-2024-49

• Recommendation

  THAT: Council receive report BBP-2024-49 titled “Pre-Servicing Agreement – Westdell Subdivision, Mount Brydges” for information, and further;
  
  THAT: By-law No. 47-24 which authorizes the execution of a pre-servicing agreement with 1960726 Ontario Inc. (Westdell Development Corporation) not be forwarded/ be forwarded to the Consideration of By-laws section of the agenda for approval.

8.3

Engineering and Public Works 

8.3.1

2024 Hard Surface Road Recommendations - EPW-2024-35

• Recommendation

  THAT: Council receive report EPW-2024-35 titled “2024 Hard Surface Road Recommendations” for information, and further;
  
  THAT: Council direct staff to proceed with tendering the 2024 tar and chip program for Amiens Road, Walkers Drive, and Parkhouse Drive, and further;
  
  THAT: Council direct staff to proceed with tendering the 2024 asphalt program for Westgate Ave, Park Street, and Lamore Crescent.

8.3.2

Queen Street Road Reconstruction Project Phase 2 Update - EPW-2024-36

• Recommendation

  THAT: Council receive report EPW-2024-36 titled “Queen Street Road Reconstruction Project Phase 2 Update” for information, and further;
  
  THAT: Council approves $3,300,000 for the Queen Street Road Reconstruction Project in the 2025 capital budget.

8.4

Chief Administrative Officer 

8.4.1

Council’s Strategic Plan – Options for Revised Vision, Mission and Value Statements - CAO-2024-10

• Recommendation

  THAT: Council receive Report CAO-2024-10 titled “Council’s Strategic Plan – Options for Revised Vision, Mission and Value Statements” for information, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Vision Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Mission Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Service Value Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Teamwork Value Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Respect Value Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Integrity Value Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Progress Value Statement, and further;
  
  THAT: Council select Option #________ (or other as stated) for its Compassion Value Statement, and further;
  
  THAT: the endorsed statements be forwarded for inclusion in the final draft of Council’s Strategic Plan.

8.4.2

Lake Huron Water Supply System Status Update - CAO-2024-11

• Recommendation

  THAT: Council receive for information Report CAO 2024-111 titled “Lake Huron Water Supply System Status Update”, and further;
  
  THAT: Council appoint the Mayor and Chief Administrative Officer to the Steering Committee reviewing the Lake Huron Water Supply System.

8.4.3

Hiring Processes – Director Positions - CAO-2024-13

• Recommendation

  THAT: Council receive Report CAO-2024-13 titled “Hiring Processes – Director Positions” for information, and further;
  
  THAT: Council direct staff to update the 2004 Hiring Policy and bring back to Council for consideration.

8.4.4

Economic Development Target Sector Report - ED-2024-05

• Recommendation

  THAT: Council receive Report ED-2024-05 titled “Economic Development Target Sector Report” for information, and further;
  
  THAT: Council approve the retention of Research FDI to complete a target sector analysis and marketing material development as per the proposal received in the amount of $23,750.00 excluding HST.

9.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

9.1

Tri- Township Arena Meeting Minutes- March 14, 2024

9.2

2023 Bluewater Recycling Association Annual Report

9.3

Police Services Board Monthly Activity Reports - March 2024

9.4

Police Services Board Meeting Minutes - March 19, 2024

10.

County Council Report

11.

Enquiries or Comments by Members

12.

Schedule of Meetings

• Tuesday, May 21, 2024 @ 6:00 p.m. - Regular Council Meeting (Hybrid/Council Chambers)
• Wednesday, May 22, 2024 @ 6:00 p.m. - Special Meeting of Council - Comprehensive Review (Hybrid/Council Chambers)
• Monday, June 3, 2024 @ 6:00 p.m. - Regular Council Meeting (Hybrid/Council Chambers)

13.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• Two items in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes and to receive one Notice of Motion for discussion at a future Council meeting);
• One item pursuant to Section 239(2)(i) of the Municipal Act, 2001, as amended, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonable be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Service Delivery Review Tenders).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • Two items in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes and to receive one Notice of Motion for discussion at a future Council meeting);
  • One item pursuant to Section 239(2)(i) of the Municipal Act, 2001, as amended, regarding a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonable be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Service Delivery Review Tenders).

14.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

15.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

16.

Consideration of By-laws

16.1

By-law No. 40-24

A by-law to provide for the construction of the Thornton Drain 2024 serving parts of Lot 22, Concession 2 In the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law No. 40-24 receive first and second reading only.

16.2

By-law No. 41-24

Being a by-law to adopt a Planning Fee Refund Policy.

• Recommendation

  THAT: By-law No. 41-24 receive first, second and third and final reading.

16.3

By-law No. 43-24

Being a by-law to provide for the adoption of the 2024 Tax Rates and to further provide for penalty and interest in default of payment thereof.

• Recommendation

  THAT: By-law No. 43-24 receive first, second and third and final reading.

16.4

By-law No. 44-24

A by-law to authorize the execution of a Community Improvement Plan, Additional Unit and Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Nicholas and Diana Forget Re: 89 Frank Street, Strathroy.

• Recommendation

  THAT: By-law No. 44-24 receive first, second and third and final reading.

16.5

By-law No. 45-24

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Alisha and Michael Gleiser Re: 35 Front Street W, Strathroy.

• Recommendation

  THAT: By-law No. 45-24 receive first, second and third and final reading.

16.6

By-law No. 46-24

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between The Corporation of the Municipality of Strathroy-Caradoc and Dale Ross, Ruud Terpstra, Steve Boucher and Melissa Boucher Re: 79 Thomas Street, Strathroy.

• Recommendation

  THAT: By-law No. 46-24 receive first, second and third and final reading.

16.7

By-law No. 47-24

A by-law to authorize the execution of a Pre-Servicing Agreement between The Corporation of the Municipality of Strathroy-Caradoc and 1960726 Ontario Inc.

• Recommendation

  THAT: By-law No. 47-24 receive first, second and third and final reading.

16.8

By-law No. 48-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law No. 48-24 receive first, second and third and final reading.

17.

Adjournment

• Recommendation

  THAT: the May 6, 2024 Regular Council Meeting adjourn at ____.