Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, October 16, 2023

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (Virtual and In-Person)

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the October 16, 2023 Regular Council Meeting Agenda be approved as amended.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Resident Letter - Ron Madill

• Recommendation

  THAT: Council receive the presentation from resident Ron Madill for information.

4.2

St. Clair Region Conservation Authority (SCRCA)

• Recommendation

  THAT: Council receive the presentation from Ken Phillips regarding a Categories of Programs and Services Agreement with the St. Clair Region Conservation Authority for information.

4.3

Lower Thames Valley Conservation Authority (LTVCA)

• Recommendation

  THAT: Council receive the presentation from Mark Peacock regarding a Categories of Programs and Services Agreement with the Lower Thames Valley Conservation Authority for information.

4.4

Agri-Urban Buildings Inc. - 540 Albert Street

• Recommendation

  THAT: Council receive the presentation from Eric Thielens regarding servicing for 540 Albert Street for information.

5.

Approval of Minutes

5.1

Regular Council Meeting Minutes – October 03, 2023

• Recommendation

  THAT: the Regular Council Meeting Minutes of October 03, 2023 be approved as written.

6.

Notice of Motion

6.1

Councillor Greg Willsie - New

THAT: Council direct staff to bring forward a report to Council on the current delegation of Council authority policy and practices, including the Delegation of Council Authority Policy and the Disposition of Land Policy, for Council's review and consideration.

6.2

Councillor Donna Pammer- New

THAT: Council be provided an update on the sale of the former Senior Centre 137 Frank Street including timeline, conditions of sale, and specifics on any outstanding items to complete the sale.

6.3

Councillor Brian Derbyshire - New

THAT: Council direct staff to bring forward a report comparing the charges for private drain connections set by other municipalities within a 150 km radius to ensure the Municipality of Strathroy-Caradoc is comparable to other progressive municipalities, and further;

THAT: the report include developer-driven projects and municipality-driven projects, and further;

THAT: the report be brought to the December 18, 2023 Council meeting for consideration.

6.4

Deputy Mayor Mike McGuire - New

THAT: the Fire Chief bring forward a report on Fire Station 2 and Fire Station 3, and further;

THAT: the report include the conditions of both structures with estimated repair costs (if any) with recommendations.

7.

Drainage Matters

7.1

Consideration of Drainage Report - Carruthers-Hetzel Drain 2023 – EPW-2023-57

7.1.1

Staff will give an overview of the work required.

7.1.2

Questions from affected property owners.

7.1.3

Request from those present to add or remove their name(s) from the petition.

7.1.4

Comments or questions from Members of Council.

7.1.5

Decision.

• Recommendation

  THAT: Council adopt the Engineer's Report for the Carruthers-Hetzel Drain 2023, and further;
  
  THAT: Provisional By-law No. 73-23 for the project be referred to the Consideration of By-laws section of the agenda for first and second reading.

7.2

Consideration of Drainage Report - Boersma-Burwell Road Drain 2023 - EPW-2023-59

7.2.1

Staff will give an overview of the work required.

7.2.2

Questions from affected property owners.

7.2.3

Request from those present to add or remove their name(s) from the petition.

7.2.4

Comments or questions from Members of Council.

7.2.5

Decision.

• Recommendation

  THAT: Council adopt the Engineer's Report for the Boersma-Burwell Road Drain 2023, and further;
  
  THAT: Provisional By-law No. 75-23 for the project be referred to the Consideration of By-laws section of the agenda for first and second reading.

7.3

Court of Revision - Funk South Drain 2023 - EPW 2023-56

7.3.1

Resolution to Open Court of Revision.

• Recommendation

  THAT: the Court of Revision to consider Funk South Drain 2023 be hereby opened.

7.3.2

Appeals (if any) for Funk South Drain 2023.

7.3.3

Questions from Members.

7.3.4

Decision.

• Recommendation

  THAT: Provisional By-law No. 56-23 regarding Funk Drain South 2023 be referred to the Consideration of By-laws section of the agenda for third and final reading.

7.3.5

Resolution to Close Court of Revision.

• Recommendation

  THAT: the Court of Revision to consider the Funk South Drain 2023 be hereby closed.

8.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

8.1

Melbourne Sports and Recreation Association

Correspondence regarding the formation of the Melbourne Sports and Recreation Association and the organization's activities to date.

8.2

Signum Wireless

Public notice regarding a telecommunications tower proposal for 10 Carroll St. W.

8.3

St. Clair Region Conservation Authority

Board of Directors meeting highlights for September 14, 2023.

8.4

Bluewater Recycling Association

Board of Directors meeting highlights for September 21, 2023.

8.5

Middlesex-London Health Unit

Monthly Board of Health update for September 2023.

8.6

City of Hamilton

Resolution in support of basic income for the City of Hamilton.

8.7

Town of Aurora

Resolution regarding gender-based and intimate partner violence epidemic.

8.8

Town of Aurora

Resolution regarding opposition to Strong Mayor powers in Aurora.

8.9

Township of West Lincoln

Resolution and correspondence regarding challenges faced by smaller developers in Ontario Communities.

8.10

Municipality of Bluewater

Correspondence regarding childcare availability in Ontario.

8.11

Added Item - Caradoc Housing Corporation Board of Directors

• Recommendation

  THAT: Council approve the recommendation from the Caradoc Housing Corporation Board of Directors that the Municipality pay vendors of the Affordable Housing project through their recoverable account in order for the Housing Corporation to avoid interest payment to those vendors, and further;

  THAT: Council approve the recommendation from the Caradoc Housing Corporation Board of Directors that the Housing Corporation direct all grants, mortgage draw payments, and all other funds received by the Housing Corporation in relation to the Affordable Housing project to the Municipal recoverable account. 

• Recommendation

  THAT: Council approve the recommendation from the Caradoc Housing Corporation that an independent financial audit and an independent project management audit be undertaken on the current Caradoc Housing Corporation affordable housing project.

9.

Reports from Departments

9.1

Financial Services 

9.1.1

2023 Q3 Financial Update - FIN-2023-40

• Recommendation

  THAT: Council receive Q3 Financial Update Report FIN-2023-40 for information.

9.1.2

2022 Board and Council Remuneration and Expense Report - FIN-2023-41

• Recommendation

  THAT: Council receive Finance Report 2023-41 2022 Board and Council Remuneration and Expense Report for information.

9.2

Engineering and Public Works 

9.2.1

Mt. Brydges Wastewater Treatment Facility Update - EPW-2023-52

• Recommendation

  THAT: Council receive Report EPW-2023-52 Mt. Brydges Wastewater Treatment Facility Update for information.

9.2.2

Public Works Department Paint Machine - EPW-2023-60

• Recommendation

  THAT: Council receive Report EPW-2023-60 Public Works Department Paint Machine for information, and further;
  
  THAT: Council approve the purchase of a Graco Paint Machine from Airless Repair Guy in the amount of $28,055 plus HST.

9.3

Chief Administrative Officer 

9.3.1

61 Brennan Drive – Donation to Strathroy Middlesex General Hospital Foundation - CAO-2023-09

• Recommendation

  THAT: Council receive Report CAO-2023-09 61 Brennan Drive – Donation to Strathroy Middlesex General Hospital Foundation for information, and further;
  
  THAT: Council direct the Mayor and CAO to execute on behalf of the Municipality, all documentation required to complete said donation, and further;
  
  THAT: By-law No. 77-23, being a by-law to authorize the donation of land to the Strathroy Middlesex General Hospital Foundation, be referred to the Consideration of Bylaws Section of the Agenda for approval.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

Tri Township Arena Meeting Minutes - August 10, 2023

10.2

Committee of Adjustment Meeting Minutes - September 7, 2023

11.

County Council Report

11.1

County Council Highlights - September 26, 2023

12.

Enquiries or Comments by Members

13.

Schedule of Meetings

• Finance Committee - Monday, October 23, 2023 @ 5:00 p.m.
• Regular Council - Monday, November 6, 2023 @ 6:00 p.m.
• Regular Council - Monday, November 20, 2023 @ 6:00 p.m.
• Regular Council - Monday, December 4, 2023 @ 6:00 p.m.

14.

In Camera

Council will move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes); and
• Two items pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Legal Matters).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes); and
  • Two items pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Legal Matters).

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction given in Closed Session be approved.

17.

Consideration of By-laws

17.1

By-law No. 56-23

Being a by-law to provide for the construction of the Funk South Drain 2023 serving parts of lots 10 to 11, concession 7, in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law No. 56-23 receive third and final reading.

17.2

By-law No. 73-23

Being a by-law to provide for the construction of the Carruthers-Hetzel Drain 2023 serving parts of lots 13 and 14, concession Range 1, North and South, in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law No. 73-23 receive first and second reading only.

17.3

By-law No. 75-23

Being a by-law to provide for the construction of the Boersma-Burwell Road Drain 2023 serving parts of lots 17 and 18, concessions 2 and 3 S.L.R. in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law No. 75-23 receive first and second reading only.

17.4

By-law No. 77-23

Being a by-law to authorize a donation of land to the Strathroy-Middlesex General Hospital Foundation (regarding part of 61 Brennan Drive).

• Recommendation

  THAT: By-law No. 77-23 receive first, second, and third and final reading.

17.5

By-law No. 78-23

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 78-23 receive first, second and third and final reading.

18.

Adjournment

• Recommendation

  THAT: the October 16, 2023 Regular Council Meeting adjourn at ____.