Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Tuesday, April 22, 2025

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

---

1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the April 22, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Request for Review and Fair Compensation - CIP

Julianne Kloss to speak on a request to review an application to the Community Improvement Plan.

4.2

Tim Welch Consulting Inc - Funding Request Review on Strathroy-Caradoc Housing

4.3

Approval of 2023 Updated Draft Audited Financial Statements, FIN-2025-07

• Recommendation

  THAT: Council receive Report FIN-2025-07 “Approval of 2023 Updated Draft Audited Financial Statements” for information.

• Recommendation

  THAT: the December 31, 2023 Draft Audited Financial Statements for the Municipality of Strathroy-Caradoc be approved.

5.

Approval of Minutes

5.1

Regular Council Meeting Minutes – April 7, 2025

• Recommendation

  THAT: the meeting minutes of April 7, 2025 be approved as written.

6.

Consent Items

Items listed under the Consent Agenda are received in one motion.  Council members may request that one or more items be removed for further action.

• Recommendation

  THAT: Consent Agenda Items 6.1 to 6.3 be received for information.

6.1

Communications

6.1.1

Adelaide Metcalfe and Strathroy-Caradoc Elementary Panel Attendance Area Review Update

6.1.2

Cheque Listing - March 1 - 31, 2025

6.2

Reports from Departments

6.2.1

Train Stoppages at Railway Crossings - FIRE-2025-04

• Recommendation

  THAT: Report FIRE-2025-04 be received for information.

6.3

Reports from Boards and Committees

6.3.1

Committee of Adjustment Meeting Minutes - March 6, 2025

6.3.2

Community Development Advisory Committee (CDAC) Meeting Minutes - February 11, 2025

7.

Consideration of Items Requiring Discussion (Consent Agenda)

8.

Notices of Motion

8.1

Councillor Brian Derbyshire

• Recommendation

  THAT: the roads department head create a program to deal with the unsafe trees on our roads in the municipality. I believe we should identify the trees that need to be removed. Get a costing and put a timeframe together for the removal of these trees.

8.2

Councillor Brian Derbyshire

• Recommendation

  THAT: we ask the Drainage Superintendent to put together a program to have our ditches cleaned out on a schedule. I would like the money to pay for this to come from the farm property taxes.

8.3

Councillor Brian Derbyshire

• Recommendation

  THAT: we explore the cost of adding a NHL size ice pad to the existing Tri-Township Arena.

9.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

9.1

Middlesex Hospital Alliance - Diabetes Education Program - Request to waive Strathroy Downtown Market Fees

• Recommendation

  THAT: Council approve/deny waiving the fees for the Strathroy Market for the Middlesex Hospital Alliance - Diabetes Education Program.

9.2

Application for Temporary Noise Exemption - Rockin Wheel - Lions Park Drive

• Recommendation

  THAT: the Application for Temporary Noise Exemption for Rockin Wheel - Lions Park Drive be approved.

10.

Reports from Departments

10.1

Building and Planning

10.1.1

ZBA 5-2025 610 Head Street Planning Evaluation Report, BBP-2025-25

• Recommendation

  THAT: the subject report BBP-2025-25 for Draft Plan of Subdivision 39T-CDM SC2501 and ZBA 5-2025 be received for information.

• Recommendation

  THAT: the application for the removal of the Holding Zones, be approved, and further;
  
  THAT: By-law No. 43-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval, and further;
  
  THAT: Council passes a resolution in support of the requested exemption from the condominium approval process as set out in 9(6) and 9(10) of the Condominium Act as requested by Foxwood Homes, and further;
  
  THAT: the Clerk forward the resolution to Middlesex County Council for consideration of the exemption request.

10.1.2

ZBA 6-2025 22182 Adelaide Road Evaluation Report, BBP-2025-32

• Recommendation

  THAT: Report BBP-2025-32 regarding rezoning application ZBA 6-2025, be received by Council for information.

• Recommendation

  THAT: the Application for the removal of the Holding Zone (ZBA 6-2025), be approved, and further;
  
  THAT: By-law No. 42-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.  

10.1.3

39T-SC2301 and ZBA 23-2022 360 Carroll Street East Information Report, BBP-2025-39

• Recommendation

  THAT: Report BBP-2025-39 regarding  39T-SC2301 and ZBA 23-2022 be received by Council for information.

• Recommendation

  THAT: Subdivision 39T-SC2301 be approved in principle and forwarded to the County of Middlesex for consideration and approval, and further;
  
  THAT: the rezoning application, ZBA 23-2022 which would rezone the lands the lands legally known as CARADOC CON 9 PT LOTS 13 AND 14 RP 33R21220 PARTS 3 AND 4, from “General Agricultural (A1) zone”, to a site-specific ‘Low Density Residential (R1-25) zone’ for the single detached lots, a site-specific ‘Medium Density Residential (R2-31) zone’ for the townhouse dwellings, a site-specific ‘High Density Residential (R3-26) zone’ for the high density block, ‘Future Development (FD) zone’ for the future development block, and ‘Open Space (OS) zone’ for the parkland and stormwater management blocks, be approved, and further;
  
  THAT: By-law No. 44-25 be referred to the Consideration of By-laws Section of the Agenda for approval.

10.2

Engineering and Public Works 

10.2.1

2025 Tar and Chip Tender Award - EPW-2025-19

• Recommendation

  THAT: Council receive report EPW-2025-19 - 2025 Tar and Chip Tender Award for information.

• Recommendation

  THAT: Council approve award of the 2025 Tar and Chip Program to Cornell Construction Limited for the amount of $720,847.50 plus HST.

10.2.2

Public Works Plow Truck Award - EPW-2025-20

• Recommendation

  THAT: Council receive report EPW-2025-20 for information.

• Recommendation

  THAT: Council approve the sole source purchase of a 2026 Freightliner Single Axle Plow Truck for $362,430.00 plus HST from Viking Cives Ltd.

10.2.3

Tender Award - Fourth Concession Drain 2025 - EPW-2025-21

• Recommendation

  THAT: Council receive Report EPW-2025-21 “Tender Award – Fourth Concession Drain 2025” for information.

• Recommendation

  THAT: Council award the Fourth Concession Drain 2025 project to McNally Excavating in the amount of $232,800.00 excluding HST. 

10.2.4

Replacement Grader and Plow Equipment Award, EPW-2025-22

• Recommendation

  THAT: Council receive report EPW-2025-22 titled “Replacement Grader and Plow Equipment Award” for information.

• Recommendation

  THAT: Council approves the purchase of a 2025 CAT Grader for $673,870.00 plus HST from Toromont.

10.2.5

Request for Major Drain Improvement – Humphrey Drain 1999 - EPW-2025-24

• Recommendation

  THAT: Council receive Report EPW-2025-24 entitled “Request for Drain Improvement - Humphrey Drain 1999” for information.

10.2.6

Queen Street Phase 2 Microtunneling Change Order - EPW-2025-25

• Recommendation

  THAT: Council receives report EPW-2025-25 titled “Queen Street Phase 2 CN Railway Change Order Approval” for information.

• Recommendation

  THAT: Council approves $1,101,278.17 plus HST to proceed with the microtunneling boring method under the CN Railway.

11.

County Council Report

11.1

Council Highlights - April 8, 2025

12.

Announcements and Inquiries by Members

13.

Schedule of Meetings

• Regular Council Meeting - Monday, May 5, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Tuesday, May 20, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Monday, June 2, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

14.

In Camera

Council may move into Closed Session.

• Recommendation

  THAT:  Council move into closed session at ____ p.m. for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of March 26, 2025 and April 7, 2025); and
  • One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (Industrial Park); and
  • One item pursuant to Section 239 (2)(b) of the Municipal Act, 2001, regarding personal matters about an identifiable individual, including municipal or local board employees (Organizational Changes); and
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Adelaide-Metcalfe Servicing).

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

17.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 42-25, By-law No. 43-25, By-law No. 44-25, By-law No. 47-25, By-law No. 51-25 and By-law No. 52-25 receive first, second and third and final reading.

17.1

By-law No. 42-25

A by-law to remove the Holding (H) Symbol from certain lands located in the Municipality of Strathroy-Caradoc (22182 Adelaide Road)

17.2

By-law No. 43-25

A by-law to remove the Holding (H) Symbol from certain lands located in the Municipality of Strathroy-Caradoc (610 Head Street).

17.3

By-law No. 44-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (360 Carroll Street East).

17.4

By-law No. 47-25

A by-law to appoint an Acting Clerk

17.5

By-law No. 51-25

A by-law to remove the property known as 137 Frank Street from surplus in the Municipality of Strathroy-Caradoc.

17.6

By-law No. 52-25

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

18.

Adjournment

• Recommendation

  THAT: the April 22, 2025 Regular Council Meeting adjourn at ____ p.m.