Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Tuesday, August 06, 2024

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the August 6, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Sec 4 - Petition for New Drainage Works

A petition for new drainage submitted by landowners for the affected lands identified as Range 1N & 1S part of lots 5 & 6 Longwoods Road in Melbourne.

• Recommendation

  THAT: Council accept the Petition for Drainage Works by Owners for the affected lands identified as Range 1N & 1S part of lots 5 & 6 Longwoods Road in Melbourne and authorize Spriet Associates to prepare an engineer's report on the matter.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider an Official Plan Amendment and Zoning By-law Amendment for the property located at 9054 Skinner Drive

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for an Official Plan Amendment and a Zoning By-law Amendment for the property located at 9054 Skinner Drive be hereby opened.

5.1.2

Report to be presented by the Planner, BBP-2024-73

5.1.3

Comments in support of the proposed OPA and ZBA

5.1.4

Comments in opposition to the proposed OPA and ZBA

5.1.5

Comments and questions from Members of Council

5.1.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for an Official Plan Amendment and a Zoning By-law Amendment for the property located at 9054 Skinner Drive be hereby closed.

5.1.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2024-73 regarding OPA 4-2024 and ZBA 10-2024 be received for information, and further;
  
  THAT: Amendment No. 20 to the Official Plan of the Municipality of Strathroy-Caradoc (application OPA 4-2024) which would add a special policy area to the lands known municipally as 9054 Skinner Drive to permit the severance of a surplus farm dwelling that is 10-years of age be adopted and forwarded to the County of Middlesex for consideration and approval.

5.2

Public Meeting No. 2

The purpose of this public meeting is to consider an Official Plan Amendment and Zoning By-law Amendment for the property located at 24605 Saxton Road.

5.2.1

Motion to open the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for an Official Plan Amendment and a Zoning By-law Amendment for the property located at 24605 Saxton Road be hereby opened.

5.2.2

Report to be presented by the Planner, BBP-2024-97

5.2.3

Comments in support of the proposed OPA and ZBA

5.2.4

Comments in opposition of the proposed OPA and ZBA

5.2.5

Comments and questions from Members of Council

5.2.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for an Official Plan Amendment and a Zoning By-law Amendment for the property located at 24605 Saxton Road be hereby closed.

5.2.7

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-2024-97 for Official Plan Amendment 03-2024 and Zoning By-law Amendment 5-2024 be received for information.

5.3

Public Meeting No. 3

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 22226 Adelaide Road, Mt Brydges.

5.3.1

Motion to open the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 22226 Adelaide Road, Mt Brydges hereby opened.

5.3.2

Report to be presented by the Planner, BBP-2024-92

5.3.3

Comments in support of the proposed rezoning

5.3.4

Comments in opposition of the proposed rezoning

5.3.5

Comments and questions from Members of Council

5.3.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 22226 Adelaide Road, Mt Brydges hereby closed.

5.3.7

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-2024-92 for ZBA 09-2024 be received for information.

5.4

Public Meeting No. 4

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 564 Dewan Street, Strathroy.

5.4.1

Motion to open the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 564 Dewan Street, Strathroy be hereby opened.

5.4.2

Report to be presented by the Planner, BBP-2024-77

5.4.3

Comments in support of the proposed rezoning

5.4.4

Comments in opposition of the proposed rezoning

5.4.5

Comments and questions from Members of Council

5.4.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 564 Dewan Street, Strathroy be hereby closed.

5.4.7

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-2024-77 for Zoning By-law Amendment be received for information

6.

Approval of Minutes

• Recommendation

  THAT: the July 08, 2024 Regular Council Meeting Minutes be approved as written, and further;
  
  THAT: the July 15, 2024 Regular Council Meeting Minutes be approved as written, and further;
  
  THAT: the July 16, 2024 Special Council Meeting Minutes be approved as written, and further;
  
  THAT: the July 18, 2024 Special Council Meeting Minutes be approved as written.

6.1

Special Council Meeting Minutes - July 08, 2024

6.2

Regular Council Meeting Minutes - July 15, 2024

6.3

Special Council Meeting Minutes - July 16, 2024

6.4

Special Council Meeting Minutes - July 18, 2024

7.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

7.1

Resident Letter RE: Installation of "No Parking" Signs on Riverview Drive

7.2

Canada Day Celebration - Request Letter from Business Owners

7.3

John Masschelein - Resident Request Regarding Water Leak

7.4

Middlesex County - Notice of Passing - Development Charges By-law

7.5

Aird Berlis - Closed Meeting Investigation Report 2024-01

7.6

Strathroy-Caradoc Finance Department - Cheque Listing for January 1- June 30, 2024

7.7

Bluewater Recycling Association - Board of Directors Meeting Highlights - July 18, 2024

7.8

Middlesex-London Board of Health Meeting Summary - July 18, 2024

7.9

Telecommunications Tower - 370 Albert Street

8.

Reports from Departments

8.1

Engineering and Public Works 

8.1.1

Head Street North Reconstruction Options - EPW-2024-58

Representatives from BM Ross will be present to provide a presentation.

• Recommendation

  THAT: Council receive report EPW-2024-58 Head Street Reconstruction Options for information.

• Recommendation

  THAT: Council directs staff to proceed with the design and costing of option _____, and further;
  
  THAT: a report with the final design and costing come forward to Council for approval.

8.1.2

Replacement of Front Street Streetlights - EPW-2024-59

• Recommendation

  THAT: Council receive Report EPW-2024-59 Replacement of Front Street Streetlights for information, and further;
  
  THAT: Council award the Replacement of Front Street Streetlights to Clark-Haasen Electric for $52,000 plus HST.

8.1.3

Extra Strength Surcharge Agreement - EPW-2024-60

• Recommendation

  THAT: Council receive Report EPW-2024-60 Extra Strength Surcharge Agreement for information.

• Recommendation

  THAT: Council enter into an Extra Strength Sewer Surcharge agreement with Burnbrae Farms Limited, and further;
  
  THAT: By-law No. 77-24 enacting the agreement be referred to the Consideration of By-laws section of the Agenda for approval.

8.1.4

Darcy Drive Copper Water Service Replacements - EPW-2024-61

• Recommendation

  THAT: Council receive Report EPW 2024-61 Darcy Drive Copper Water Service Replacements for information.

• Recommendation

  THAT: Council provide direction to Staff to have Master Utility Division Inc. replace 29 services on Darcy Drive in addition to the nine services approved July 15, 2024, and further;
  
  THAT: Council provide direction to Staff to have Master Utility Division Inc. replace 23 services on Laura Lane and Steven St.

8.1.5

Agreement for Permanent and Temporary Easements – Queen Street Phase 2 Road Reconstruction Project - EPW-2024-62

• Recommendation

  THAT: Council receive Report EPW-2024-62 Agreement for Permanent and Temporary Easements – Queen Street Phase 2 Road Reconstruction Project for information, and further;
  
  THAT: By-law No. 79-24 authorizing the Mayor and Clerk to execute the documents regarding easements at 157 Front Street East be forwarded to the Consideration of By-laws section of the agenda for approval.

8.2

Building and Planning

8.2.1

Application for Draft Plan of Subdivision Applicant/Owner: Scott Allen for Northgrove Meadows Inc. Concession 3 SER W Part Lot 25 (390 Second Street, Strathroy) - BBP-2024-61

• Recommendation

  THAT: Report BBP-2024-61 regarding 39T-SC2401, be received by Council for information, and further;
  
  THAT: Subdivision 39T-SC2401 be approved in principle and forward to the County of Middlesex for consideration and approval. 

8.2.2

Request for Draft Plan of Subdivision Extension – 39T-SC1302 Southgrove Meadows - BBP-2024-82

• Recommendation

  THAT: Report BBP-2024-82 Request for Draft Plan of Subdivision Extension – Southgrove Meadows be received for information.

• Recommendation

  THAT: Council recommend to the Director of Planning, County of Middlesex, that Draft Approval of Subdivision File No. 39T-SC1302 be extended for an additional three years.

8.2.3

785 Wright Street – Development Agreement - BBP-2024-85

• Recommendation

  THAT: Council receive Report BBP-2024-85 785 Wright Street - Development Agreement for information, and further;
  
  THAT: Council direct By-law No. 74-24, which authorizes the Municipality to enter a Development Agreement with 2323377 Ontario Inc., to the ‘Consideration of By-laws’ Section of the Agenda for approval.

8.2.4

Housing Accelerator Fund – Second Round 2024 - BBP-2024-93

• Recommendation

  THAT: Council receive Report BBP-2024-93 on the Second Round of Housing Accelerator Funds for information.

• Recommendation

  THAT: Council provide direction on whether or not to submit a HAF2 funding application.

8.2.5

Development Charge Interest Rate Policy - BBP-2024-94

• Recommendation

  THAT: Council receive report BBP-2024-94 Development Charge Interest Rate Policy for information.

• Recommendation

  THAT: Council direct staff to complete the Development Charge Interest Policy.

8.2.6

Phase 5 Southgrove Subdivision Agreement – 39T-SC1302 - BBP-2024-95

• Recommendation

  THAT: Council receive report BBP-2024-95 Phase 5 Southgrove Subdivision Agreement for information, and further;
  
  THAT: Council direct By-law No. 76-24, which authorizes Council to enter into an amending agreement for Phase 5, 39T-SC1302 with Southgove Meadows Inc. to the ‘Consideration of By-laws’ section of the agenda for approval.

8.2.7

22608 Adelaide Road Request for Wye Connection - BBP-2024-96

• Recommendation

  THAT: Council receive Report BBP-2024-96 22608 Adelaide Road Request for Wye Connection for information.

• Recommendation

  THAT: Council Approve / Not Approve the request for a ‘Wye’ Connection at 22608 Adelaide Road, Mt. Brydges.

8.3

Legal and Legislative Services 

8.3.1

Animal Control Program Update - LLS-2024-08

• Recommendation

  THAT: Council receive Report LLS-2024-08 Animal Control Program Update for information.

• Recommendation

  THAT: Council authorize a 1-year contract for comprehensive animal control services with Animal Care Centre Lobo in the amount of $12,500 excl. HST per month from September 1, 2024 to August 31, 2025 inclusive.

8.4

Community Services

8.4.1

Update on Flood Damage - CS-2024-29

• Recommendation

  THAT: Council receive Report CS-2024-29 Update on Flood Damage for information.

8.5

Chief Administrative Officer 

8.5.1

Recruitment and Selection Policy - HR-2024-16

• Recommendation

  THAT: Council receive Report HR-2024-16 Recruitment and Selection Policy for information.

• Recommendation

  THAT: the 2004 Hiring Policy be repealed, and further;
  
  THAT: Council adopt the new Recruitment and Selection Policy for the Municipality as outlined in the attached report, and further;
  
  THAT: By-law No. 78-24 be forwarded to the Consideration of By-laws section of the agenda for approval.  

9.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

9.1

Caradoc Housing Corporation Meeting Minutes - June 19, 2024

9.2

Strathroy Caradoc Housing Corporation Annual General Meeting Minutes of June 26, 2024

9.3

Museum Advisory Committee Meeting Minutes of April 16, 2024

10.

County Council Report

10.1

County Council Highlights - July 16, 2024

11.

Enquiries or Comments by Members

12.

Schedule of Meetings

• Special Council Meeting (Strategic Priorities) - Monday, August 12, 2024 @ 5:00 p.m. - Committee Room
• Council Recess - Monday, August 19, 2024
• Regular Council Meeting - Tuesday, September 3, 2024 @ 6:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, September 16, 2024 @ 6:00 p.m. - Council Chamber/Hybrid

13.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of July 8, July 15, and July 16);
• One item pursuant to Section 239(2)(d) of the Municipal Act, 2001, regarding labour relations or employee negotiations (Hiring Recommendation Report);
• Two items pursuant to Section 239(2)(f) of the Municipal Act, 2001, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Caradoc Housing Corporation) (Lake Huron Primary Water Supply System);
• One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (137 Frank Street).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of July 8, July 15, and July 16);
  • One item pursuant to Section 239(2)(d) of the Municipal Act, 2001, regarding labour relations or employee negotiations (Hiring Recommendation Report);
  • Two items pursuant to Section 239(2)(f) of the Municipal Act, 2001, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Caradoc Housing Corporation) (Lake Huron Primary Water Supply System);
  • One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (137 Frank Street).

14.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

15.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

16.

Consideration of By-laws

16.1

By-law No. 73-24

A by-law to adopt Amendment No. 20 to the Official Plan of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law No. 73-24 receive first, second and third and final reading.

16.2

By-law No. 74-24

A by-law to authorize the execution of a Servicing Agreement between the Corporation of the Municipality of Strathroy-Caradoc and 2323377 Ontario Inc.

• Recommendation

  THAT: By-law No. 74-24 receive first, second and third and final reading.

16.3

By-law No. 75-24

A by-law to appoint Municipal By-law Enforcement Officers and Provincial Offences Officers.

• Recommendation

  THAT: By-law No. 75-24 receive first, second and third and final reading.

16.4

By-law No. 76-24

A by-law to authorize the execution of Subdivision Amendment Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Southgrove Meadows Inc.

• Recommendation

  THAT: By-law No. 76-24 receive first, second and third and final reading.

16.5

By-law No. 77-24

A By-law to authorize an Extra Strength Surcharge Agreement.

• Recommendation

  THAT: By-law No. 77-24 receive first, second and third and final reading.

16.6

By-law No. 78-24

A by-law to adopt a Recruitment and Selection Policy.

• Recommendation

  THAT: By-law No. 78-24 receive first, second and third and final reading.

16.7

By-law No. 79-24

A by-law to authorize the execution of a permanent easement and consent to enter an agreement between the Municipality of Strathroy-Caradoc and Richard and Maureen Harrison (Storm Sewer Extension - Queen Street Phase 2 Project).

• Recommendation

  THAT: By-law No. 79-24 receive first, second and third and final reading.

16.8

By-law No. 80-24

A by-law to confirm the proceedings of the August 6, 2024 Regular Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law No. 80-24 receive first, second and third and final reading.

17.

Adjournment

• Recommendation

  THAT: the August 6, 2024 Regular Council Meeting adjourn at ____.