Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, July 07, 2025

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the July 7, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Hometown Festival

Mayor Grantham to provide an official thank you to Hometown Festival from Council.

4.2

Service Award Presentation - Jennifer Duffy - 15 Years of Service

We would like to recognize Jennifer Duffy, Tax Collector in our Financial Services department, with 15 years of service with the Municipality of Strathroy-Caradoc. Thank you for your years of service and contributions to our community!

4.3

Service Award Presentation - Jennifer Pereira - 15 Years of Service

We would like to recognize Jennifer Pereira, Director of Legal and Legislative Services / Clerk in our Legal and Legislative Services department, with 15 years of service with the Municipality of Strathroy-Caradoc. Thank you for your years of service and contributions to our community!

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider an application for Zoning By-law Amendment for the property located at 7013 Walkers Drive, Strathroy, ON.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 7013 Walkers Drive, Strathroy, ON be hereby opened.

5.1.2

Report to be presented by the Planner - BBP-2025-59

5.1.3

Comments and inquiries by the public for the proposed rezoning

5.1.4

Comments and questions from Members of Council

5.1.5

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 7013 Walkers Drive, Strathroy, ON be hereby closed.

5.1.6

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-59 regarding rezoning application ZBA 12-2025, be received by Council for information, and further;
  
  THAT: the application ZBA 12-2025 for temporary rezoning be approved, and further;
  
  THAT: By-law No. 80-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

6.

Approval of Minutes

• Recommendation

  THAT: the Regular Council Meeting minutes of June 16, 2025 be approved as written, and further;
  
  THAT: the Strategic Priorities Meeting minutes of June 23, 2025 be approved as written.

6.1

Regular Council Meeting Minutes - June 16, 2025

6.2

Strategic Priorities Meeting Minutes - June 23, 2025

7.

Consent Items

Items listed under the Consent Agenda are received in one motion. Council members may request that one or more items be removed for further action.

• Recommendation

  THAT: Consent Agenda Items 7.1 to 7.3 be received for information.

7.1

Communications

7.1.1

Mayor Grantham - Delegation of Powers

7.1.2

Strathroy-Caradoc Letter of Compliance Status RE Mount Brydges WWTP

7.1.3

Bluewater Recycling Association - Quarterly Industry Report - Q2 2025

7.1.4

Council Workshop - June 09, 2025 Minutes

7.2

Reports from Departments

7.2.1

Strathroy Wastewater Treatment Facility Tender Estimate - EPW-2025-33

7.2.2

Gateway Signage Update - CS-2025-31

7.3

Reports from Boards and Committees

7.3.1

Community Development Advisory Committee (CDAC) Meeting Minutes - April 8, 2025

8.

Consideration of Items Requiring Discussion (Consent Agenda)

9.

Reports from Departments

9.1

Legal and Legislative Services 

9.1.1

Animal Control Services Tender Award - LLS-2025-09

• Recommendation

  THAT: Council receive Report LLS-2025-09 for information, and further;
  
  THAT: the Municipality enter into a three (3) year contract with Southwest Middlesex Animal Shelter for the provision of Animal Control Services starting September 01, 2025, in the amount of $55,000 +HST for Year One, $56,100 + HST for Year Two and $57,222 + HST for Year Three.

9.2

Financial Services 

9.2.1

Strathroy-Caradoc Housing Corporation Organizational Review - FIN-2025-11

• Recommendation

  THAT: Council receive Report FIN-2025-11 for information, and further;
  
  THAT: Council approve KMPG completing the review for the cost of $120,000 plus travel and HST, and further;
  
  THAT: These funds be paid out of the General Government Reserve.

9.2.2

Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025- Overview - FIN-2025-12

• Recommendation

  THAT: Council receive FIN -2025-12 report for information regarding the changes introduced through Bill 17 to the Development Charges Act, 1997, and further;
  
  THAT: Council direct staff to monitor the forthcoming regulations and report back on their financial and operational impacts in due course.

9.3

Building and Planning

9.3.1

Request to Remove ‘H’ Holding Zone for Jose and Michelle Luis Part of Lot 3, Concession 9, geographic Township of Caradoc 6919 Calvert Drive, Municipality of Strathroy-Caradoc - BBP-2025-58

• Recommendation

  THAT: Report BBP-2025-58 regarding rezoning application ZBA 12-2025, be received by Council for information, and further;
  
  THAT: the application ZBA 12-2025 for temporary rezoning be approved, and further;
  
  THAT: By-law No. 74-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

9.4

Community Services

9.4.1

LED Video Board Partnership with Strathroy Jets and Ricco Foods - CS-2025-32

• Recommendation

  THAT: Council receive report CS-2025-32 for information, and further;
  
  THAT: Council approve Option 3 as identified in the Council Report.

9.5

Engineering and Public Works 

9.5.1

Ballantine - Christina Road Drain 2023 – Tender Award - EPW-2025-34

• Recommendation

  THAT: Council receive Report EPW-2025-34 Ballantine - Christina Road Drain 2023 - Tender Award for information, and further;
  
  THAT: Council award the Ballantine – Christina Road Drain 2023 project to Gary Falconer Trucking Ltd., in the amount of $113,554.00 excluding HST.

9.6

Fire Services 

9.6.1

Revised Automatic Aid Agreement – Southwest Middlesex - FIRE-2025-07

• Recommendation

  THAT: Council receive report FIRE-2025-07 for information, and further;
  
  THAT: Council authorize the Mayor and Clerk to sign the revised Automatic Aid Agreement with the Municipality of Southwest Middlesex.

9.7

Chief Administrative Officer 

9.7.1

Staffing Plan 2025-2028 - CAO-2025-14

• Recommendation

  THAT: Council receive the Staffing Plan 2025-2028 as information, and further;
  
  THAT: Council approve the Staffing Plan 2025-2028 in principle, and further;
  
  THAT: Council approve the following positions for 2025:  

  • Reclassification of the positions of Supervisor of Parks and Recreational Facilities & and Supervisor of Recreational Programs and Community Liaison to Manager positions;
  • Conversion of the contract By-law position to full-time employee status;
  • New position of Financial Analyst in Financial Services;
  • New position of HR/Health and Safety Specialist in Human Resources;
  • New position of part-time Fire Services Technician in Fire Services;
  • New position of Project Manager in the Environmental Services Division of Engineering and Public Works, and further;

  THAT: all of these positions will be funded from the current municipal and Water/Waste Water Utility budgets for 2025, and further;
  
  THAT: the positions for 2026, 2027 and 2028 be referred to their respective budget processes for their respective year.

9.7.2

Listing of Outstanding Motions – July 2025 Update - LLS-2025-10

• Recommendation

  THAT: Council receive report LLS-2025-10 for information, and further;
  
  THAT: Council review and make any necessary changes to the Listing of Outstanding Motions - July 2025 Update.

9.7.3

2025 Non-Union Market Compensation Review Report Follow-Up - HR-2025-12

• Recommendation

  THAT: Report HR-2025-12, “2025 Non-Union Market Compensation Review Report Follow-Up” be received for information, and further;
  
  THAT: Council approve the implementation of the new non-union wage grid presented in this report, and further;
  
  THAT: Council approve moving non-union staff to their same step on the new wage grid effective July 21, 2025.

10.

County Council Report

11.

Announcements and Inquiries by Members

12.

Schedule of Meetings

• Regular Council Meeting - Monday, July 21, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Council Workshop - Monday, July 28, 2025 @ 4:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Monday, August 5, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

13.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 74-25, By-law No. 77-25, By-law No. 78-25, By-law No. 79-25, By-law No. 80-25, and By-law No. 81-25 receive first, second and third and final reading.

13.1

By-law No. 74-25

A by-law to remove the holding (H) symbol from certain lands located in the Municipality of Strathroy-Caradoc (6919 Calvert Drive).

13.2

By-law No. 77-25

A by-law to authorize the execution of an agreement with Jodi Bedore (Southwest Animal Shelter) for the provision of Animal Control Services.

13.3

By-law No. 78-25

A by-law providing for the collection of the repairs on the following: Baran Drain 1971-Main Drain, Baran Drain 2023, Bell Drain 1991-Branch 20-Open Portion, Bell Drain 1991-Branch 24, Bell Drain 1991-Main Drain-Open Portion, Boersma Burwell Road Drain 2023, Carruthers-Hetzel Drain 2023, Century Drive Drain 2019, Christina Drain 1984-Open Portion, Dyer Drain 1982-Drain No 2, Erskine Drain 1976-Main Drain, Erskine Drain 1976-Happle Branch, Fourth Concession Drain 1987-Main Drain, Funk South Drain 2023, Gorczyca Drain 1980-Main Drain, Gov’t Drain 2006 Main Drain-Lower portion, Grosvenor Drain 2010, Gubbels Drain-Main Drain 1965, Humphrey Drain-Main Drain 1999, Lambert Patterson Drain 1970-Branch B, Mccoll-Davelaar Drain-Branch A 1978, Mcdougall Drain-Closed Portion 1973, Melbourne Road-Slegers Drain 2022, Oak Drain-Main Drain 1993, Pierce Drain 1993-Branch A-Open Portion, Sutherland Drain 1960-Drain A-Closed Portion, Whiting Drain 1975-Main Drain-Open Portion, Winters Drain 2023, Ysebert Drain 1983-Main Drain-Open Portion.

13.4

By-law No. 79-25

A by-law to authorize the execution of a Temporary Use Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Burnbrae Processco Holdings 19 Inc. to permit a temporary parking area at 311 Ellor Street.

13.5

By-law No. 80-25

A by-law to amend Strathroy-Caradoc Zoning By-law No. 43-08, being the comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (7013 Walkers Drive).

13.6

By-law No. 81-25

A by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

14.

Adjournment

• Recommendation

  THAT: the July 7, 2025 Regular Council Meeting adjourn at ____ p.m.