Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, November 04, 2024

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

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2.

Call to Order/Approve Agenda

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• Recommendation

  THAT: the November 4, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

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4.

Public Meeting

4.1

Public Meeting No. 1

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The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 8668 Longwoods Road, Mt Brydges.

4.1.1

Motion to open the public meeting

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• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 8668 Longwoods Road, Mt Brydges be hereby opened.

4.1.2

Report to be presented by the Planner, BBP-2024-122

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4.1.3

Comments in support of the proposed rezoning

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4.1.4

Comments in opposition to the proposed rezoning

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4.1.5

Comments and questions from Members of Council

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4.1.6

Motion to close the public meeting

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• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 8668 Longwoods Road, Mt Brydges be hereby closed.

4.1.7

Decision/Resolution

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• Recommendation

  THAT: the subject report BBP-2024-122 for Zoning By-law Amendment be received for information.

4.2

Public Meeting No. 2

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The purpose of this public meeting is to consider a Zoning By-law Amendment for the Fieldcrest subdivision, Block 278 and Part of Block 279 Plan 33M-619.

4.2.1

Motion to open the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the Fieldcrest subdivision be hereby opened.

4.2.2

Report to be presented by the Planner, BBP-2024-121

This item has Video

4.2.3

Comments in support of the proposed rezoning

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4.2.4

Comments in opposition of the proposed rezoning

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4.2.5

Comments and questions from Members of Council

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4.2.6

Motion to close the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the Fieldcrest subdivision be hereby closed.

4.2.7

Decision/Resolution

This item has Video

• Recommendation

  THAT: the subject report BBP-2024-121 for ZBA 1-2024 be received for information.

4.3

Public Meeting No. 3

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The purpose of this public meeting is to consider a Redline to Draft Plan of Subdivision & Zoning By-law Amendment for the Westdell Edgewood Subdivision,CON 2 PT LOT 17 RP 34R2185, located in the southwest portion of Mt. Brydges and north of Parkhouse Drive and east of Rougham Road (Phase 1).

4.3.1

Motion to open the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider a Redline to Draft Plan of Subdivision & Zoning By-law Amendment for the Westdell Edgewood Subdivision be hereby opened.

4.3.2

Report to be presented by the Planner, BBP-2024-120

This item has Video

4.3.3

Comments in support of the proposed Redline to Draft Plan of Subdivision and rezoning

This item has Video

4.3.4

Comments in opposition of the proposed Redline to Draft Plan of Subdivision and rezoning

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4.3.5

Comments and questions from Members of Council

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4.3.6

Motion to close the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider a Redline to Draft Plan of Subdivision & Zoning By-law Amendment for the Westdell Edgewood Subdivision be hereby closed.

4.3.7

Decision/Resolution

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• Recommendation

  THAT: the subject report BBP-2024-120 for Draft Plan of Subdivision 39T-SC1702 and ZBA 16-2024 be received for information.

4.4

Public Meeting No. 4

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The purpose of this public meeting is to consider a Draft Plan of Subdivision and Zoning By-law Amendment for the Westdell Edgewood Subdivision, CON 2 PT LOT 17 RP 34R2185 PARTS 1 TO 3 & PART 4, located in the southwest portion of Mt. Brydges and north of Parkhouse Drive and east of Rougham Road (Phase 2).

4.4.1

Motion to open the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider a Draft Plan of Subdivision and Zoning By-law Amendment for the Westdell Edgewood Subdivision be hereby opened.

4.4.2

Report to be presented by the Planner, BBP-2024-124

This item has Video

4.4.3

Comments in support of the proposed draft plan of subdivision and rezoning

This item has Video

4.4.4

Comments in opposition of the proposed draft plan of subdivision and rezoning

This item has Video

4.4.5

Comments and questions from Members of Council

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4.4.6

Motion to close the public meeting

This item has Video

• Recommendation

  THAT: the public meeting to consider a Draft Plan of Subdivision and Zoning By-law Amendment for the Westdell Edgewood Subdivision be hereby closed.

4.4.7

Decision/Resolution

This item has Video

• Recommendation

  THAT: the subject report BBP-2024-124 for Draft Plan of Subdivision 39T-SC2201 and ZBA 3-2022 be received for information.

5.

Approval of Minutes

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• Recommendation

  THAT: the October 21, 2024 Regular Council Meeting Minutes be approved as written, and further;
  
  THAT: the October 15, 2024 Finance Committee Meeting Minutes be approved as written.

5.1

Regular Council Meeting Minutes – October 21, 2024

5.2

Finance Committee Meeting Minutes - October 15, 2024

6.

Communications

This item has Video

• Recommendation

  THAT: Council receive the communication items for information.

6.1

Bluewater Recycling Association Meeting Highlights - October 17, 2024

6.2

2025 Middlesex-London Board of Health - Committee and Board Meeting Schedule

7.

Notice of Motion

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7.1

Councillor Brian Derbyshire -To Be Voted On

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THAT: only Federal, Provincial, and Municipal flags be flown at the flag poles of municipality-owned properties.

7.2

Councillor Brian Derbyshire - To Be Voted On

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THAT: the Strathroy-Caradoc Fire Services Advisory Committee look into a report on fire calls, and further;

THAT: the report should consist of the number of full-time calls and the number of volunteer calls, and further;

THAT: the calls be broken down between emergency calls, fire calls, training activities, and community service activities.

8.

Reports from Departments

8.1

Financial Services 

8.1.1

Updated Purchasing Policy - FIN-2024-26

This item has Video

• Recommendation

  THAT: Council receive report FIN 2024-26 Updated Purchasing Policy for information.

• Recommendation

  THAT: Council approve the updated Purchasing Policy and forward By-law No. 105-24 to the Consideration of By-laws section of the agenda, and further;
  
  THAT: the updated Purchasing Policy and the accompanying Accessible Purchasing Guidelines be posted to the Municipal Website.

8.1.2

Section 357 Application – 7697 Parkhouse Drive - FIN-2024-28

This item has Video

• Recommendation

  THAT: Report FIN-2024-28 – Section 357 Application – 7697 Parkhouse Drive be received for information, and further;
  
  THAT: the Section 357 application for 7697 Parkhouse Drive be approved for processing for a total credit to the tax account of -$218.53.

8.1.3

External Auditing Services RFP Results – Appointment for 2024 - FIN-2024-29

This item has Video

• Recommendation

  THAT: Report FIN 2024-29 “External Auditing Services RFP Results – Appointment for 2024” be received for information.

• Recommendation

  THAT: Scrimgeour & Company be appointed as the Municipality’s Auditor for the 2024 to 2028 Fiscal Years.

8.1.4

Bush Truck Lease to Replace FPO 1 Vehicle - FIN-2024-30

This item has Video

• Recommendation

  THAT: Council receive report FIN-2024-30 “Bush Truck Lease to Replace FPO 1 Vehicle” for information.

• Recommendation

  THAT: Council approve the lease of a Bush Truck and the internal transfer of the vehicles with the station to accommodate the replacement of the FPO 1 vehicle.

8.2

Building and Planning

8.2.1

Request to Remove ‘H’ Holding Zone for Phase 5 of Draft Plan of Subdivision 39T SC1302, Southgrove Meadows Inc. File No: ZBA 1-2021 - BBP-2024-123

This item has Video

• Recommendation

  THAT: Report BBP-2024-123 regarding rezoning application ZBA 15-2024, be received by Council for information, and further;
  
  THAT: By-law No. 108-24 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

8.3

Community Services

This item has Video

8.3.1

Investment Grade Audit - CS-2024-49

This item has Video

• Recommendation

  THAT: Council receive report CS-2024-49 titled Investment Grade Audit for information.

• Recommendation

  THAT: Council approve/deny staff to procure an agreement with Johnson Controls through CANOE procurement, with the intent of retrofitting the Municipality’s facilities, including the Gemini Sportsplex, West Middlesex Memorial Arena, Municipal Offices, and the Strathroy-Caradoc Police Station, and further;
  
  THAT: Council approve/deny allocating $25,000.00 from the Asset Management Reserve fund to conduct the investment grade audit. 

8.4

Engineering and Public Works 

8.4.1

Water, Wastewater and Stormwater Masterplan - EPW-2024-74

This item has Video

• Recommendation

  THAT: Council receive Report EPW-2024-74 “Water, Wastewater and Stormwater Masterplan” for information.

• Recommendation

  THAT: Council endorse the 2024 Water, Wastewater and Stormwater Master Plan as the recommended servicing strategies to meet Strathroy-Caradoc’s growth needs to 2046 as well as provide effective on-going continuity to existing serviced settlement areas, and further;
  
  THAT: Council direct staff to file a Notice of Completion and commence the 45-day public review period as required under the Municipal Class Environmental Assessment (MCEA) process.

9.

Reports from Boards and Committees

This item has Video

• Recommendation

  THAT: the reports from boards and committees be received for information.

9.1

Strathroy-Caradoc Fire Advisory Committee Meeting Minutes - September 18, 2024

9.2

Police Services Board - Monthly Activity Reports - September 2024

9.3

Police Services Board Meeting Minutes - September 17, 2024

10.

County Council Report

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10.1

Council Highlights - October 22, 2024

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11.

Enquiries or Comments by Members

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12.

Schedule of Meetings

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• Finance Committee Meeting - Tuesday, November 12, 2024 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, November 18 @ 6:00 p.m. - Council Chamber/Hybrid
• Finance Committee Meeting - Monday, November 25, 2024 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, December 2 @ 6:00 p.m. - Council Chamber/Hybrid

13.

Consideration of By-laws

This item has Video

• Recommendation

  THAT: By-law No. 105-24, By-law No. 106-24, By-law No. 107-24, By-law No. 108-24 and By-law No. 109-24 receive first, second and third and final reading.

13.1

By-law No. 105-24

A by-law to adopt a Purchasing Policy for the Procurement of Goods and Services.

13.2

By-law No. 106-24

A by-law to appoint a Municipal Auditor for the 2024-2028 fiscal years.

13.3

By-law No. 107-24

A by-law to authorize the execution of an agreement with the County of Middlesex (Middlesex Supports Program) (regarding the Can I Play Too? program).

13.4

By-law No. 108-24

A by-law to remove the holding (H) symbol from certain lands located in the Municipality of Strathroy-Caradoc (Southgrove Subdivision).

13.5

By-law No. 109-24

Being a by-law to confirm the proceedings of the November 4, 2024 Regular Council of the Corporation of the Municipality of Strathroy-Caradoc.

14.

Adjournment

This item has Video

• Recommendation

  THAT: the November 4, 2024 Regular Council Meeting adjourn at ____.