Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Tuesday, February 18, 2025

6:00 P.m. - 7:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc envisions a dynamic community where residents thrive in a sustainable, inclusive, and prosperous environment. We aspire to be a model of effective governance and community engagement, setting the standard for excellence in our programs and services.

Mission: Our mission is to provide innovative and up-to-date services, engage in proactive planning for the future, facilitate partnerships, and advance community goals to create a vibrant and sustainable future for all in Strathroy-Caradoc.

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the February 18, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

BDO Canada - Strathroy-Caradoc Housing Corporation Review

This report has been approved for public release.

• Recommendation

  THAT: the Strathroy-Caradoc Housing Corporation Organizational Review be received for information.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 320 Metcalfe St W, Strathroy, ON.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 320 Metcalfe St W, Strathroy, ON be hereby opened.

5.1.2

Report to be presented by the Planner - BBP-2025-04

5.1.3

Comments in support of the proposed rezoning

5.1.4

Comments in opposition to the proposed rezoning

5.1.5

Comments and questions from Members of Council

5.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 320 Metcalfe St W, Strathroy, ON be hereby closed.

5.1.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-4 regarding rezoning application ZBA 15-2024 for 320 Metcalfe Street West, Strathroy, be received for information, and further;
  
  THAT: By-law No. 17-25 be referred to the Consideration of By-laws section of the agenda for adoption.

5.2

Public Meeting No. 2

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 7008 Glendon Drive, Melbourne, ON.

5.2.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 7008 Glendon Dr, Melbourne, ON be hereby opened.

5.2.2

Report to be presented by the Planner, BBP-2025-07

5.2.3

Comments in support of the proposed rezoning

5.2.4

Comments in opposition of the proposed rezoning

5.2.5

Comments and questions from Members of Council

5.2.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 7008 Glendon Dr, Melbourne, ON be hereby closed.

5.2.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2025-07 regarding rezoning application ZBA 3-2025 for 7008 Glendon Drive be received for information, and further;
  
  THAT: By-law No. 11-25 be referred to the Consideration of By-laws section of the agenda for adoption.

6.

Approval of Minutes

6.1

Regular Council Meeting Minutes – February 3, 2025

• Recommendation

  THAT: the meeting minutes of February 3, 2025 be approved as written.

7.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

7.1

Final Report - Code of Conduct Complaint 2024-02

7.2

Middlesex-London Board of Health Meeting Summary - January 23, 2025

7.3

72 High Street West, Strathroy - Noise Exemption Request - September 20, 2025

• Recommendation

  THAT: Council approve the Temporary Noise Exemption Request for 72 High Street West, Strathroy.

7.4

Alexandra Park - Strathroy Hometown Festival - Noise Exemption Request - June 12-15, 2025

• Recommendation

  THAT: Council approve the Temporary Noise Exemption Request for Alexandra Park for the Strathroy Hometown Festival.

8.

Notice of Motion

8.1

Councillor Brian Derbyshire - Not to be Voted On

To reduce the number of Council Members on a committee or board  to two unless otherwise mandated by the province, i.e. Police Service Board and Committee of Adjustment and also that the Deputy Mayor be removed as an ex officio member from all boards, making the Mayor the only ex officio on any board or committee, but that they have no voting power.

8.2

Councillor Brian Derbyshire - Not to be Voted On

1) Mr. Ortiz produce the RFP that was sent out to three engineering firms that he has described.

2) Instruct Mr. Ortiz to produce same to the Powell group engineer that has requested the RFP.

3) That Mr. Ortiz brings back a report to Council immediately updating us with the progress or not working with the Powell group and land owners with agreements as instructed by council motion dated November 18th.

8.3

Councillor Brian Derbyshire - Not to be Voted On

1) When will the Municipal Class EA, Schedule 'C' for the Mount Brydges WWTP commence, considering the following options:

2)  Prior to tendering and commencing WWTP Headworks and Extended Aeration?

3) After the WWTP Headworks and Extended Aeration work has been tendered for construction?

4)  After a third-party review and Council's acceptance of recommendations regarding the CIMA+ review of the WWTP's optimizations/improvements?

5) What are your conditions for initiating the Class EA?

8.4

Councillor Brian Derbyshire - Not to Be Voted On

That we change our Fire Inspection Program from a pro-active program to a need-for-service program whereas we only do fire inspections as they are requested and not as we feel necessary.

9.

Reports from Departments

9.1

Legal and Legislative Services 

9.1.1

Update to Procedure By-law - LLS-2025-03

• Recommendation

  THAT: Report LLS-2025-03 “Update to Procedure By-law” be received for information.

• Recommendation

  THAT: By-law No. 20-25 be forwarded to the Consideration of By-laws section of the agenda for adoption.

9.2

Building and Planning

9.2.1

Phase 2 Queensway Drive Assumption - BBP-2025-11

• Recommendation

  THAT: Report BBP-2025-11 “Phase 2 Queensway Drive Assumption” be received for information.

• Recommendation

  THAT: By-law No. 19-25 be forwarded to the Consideration of By-laws section of the agenda for adoption.

9.3

Community Services

9.3.1

Sports Field Lighting Update at YCP and the Welch Ball Diamond - CS-2025-04

• Recommendation

  THAT: Report CS-2025-04 “Sports Field Lighting Upgrade at York Community Park (YCP) and the Welch Ball Diamond” be received for information.

• Recommendation

  THAT: Council approve/deny Musco Sports Lighting to supply and install lighting and accessories for the following locations – Doug Welch Ball Diamond, YCP Soccer Field, and Ball Diamond -- for a total value of $630,000.00 plus HST.

9.4

Engineering and Public Works 

9.4.1

2025 Asphalt Resurfacing Road Recommendations - EPW-2025-03

• Recommendation

  THAT: Report EPW-2025-03 “2025 Asphalt Resurfacing Road Recommendations” be received for information.

• Recommendation

  THAT: Council direct staff to proceed with tendering the 2025 asphalt resurfacing program for Drury Lane and Railroad Street.

9.4.2

2025 Tar and Chip Road Recommendations - EPW-2025-02

• Recommendation

  THAT: Report EPW-2025-02 “2025 Tar and Chip Road Recommendations” be received for information.

• Recommendation

  THAT: Council direct staff to proceed with tendering the 2025 tar and chip program as proposed.

9.5

Chief Administrative Officer 

9.5.1

Non-Union Market Compensation Review Tender Award - HR-2025-04

• Recommendation

  THAT: Report HR-2025-04 “Non-Union Market Compensation Review Tender Award” be received for information.

• Recommendation

  THAT: Council approve the awarding of the Non-Union Market Compensation Review Tender to Pesce & Associates Human Resources Consultants for the value of $13,447.00 inclusive of HST.

9.5.2

Service Delivery Review Implementation Plan - CAO-2025-06

• Recommendation

  THAT: Report CAO-2025-06 “Service Delivery Review Implementation Plan” be received for information.

• Recommendation

  THAT: Council adopt the Service Delivery Review Implementation Plan as attached to the report.

9.5.3

Whistleblower Policy – Referred from Strategic Priorities - HR-2025-05

• Recommendation

  THAT: Report HR-2025-05 “Whistleblower Policy” be received for information.

• Recommendation

  THAT: Council forward the Whistleblower Policy, inclusive of changes discussed at the February 18, 2025 Regular Council meeting, to a future Regular Council meeting for final approval.

9.5.4

Strategic Priorities Schedule of Reports 2025 - CAO-2025-08

• Recommendation

  THAT: Report CAO-2025-08 “Strategic Priorities Schedule of Reports 2025” be received for information.

• Recommendation

  THAT: Council approve the Strategic Priorities Meeting 2025 Schedule of reports.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

Committee of Adjustment Meeting Minutes - December 5, 2024

10.2

Community Development Advisory Committee (CDAC) Meeting Minutes - November 26, 2024

11.

County Council Report

12.

Enquiries or Comments by Members

13.

Schedule of Meetings

• Regular Council Meeting - Monday, March 3, 2025 @ 6:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, March 17, 2025 @ 6:00 p.m. - Council Chamber/Hybrid

14.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of February 3, 2025);
• One item pursuant to Section 239 (2)(d) of the Municipal Act, 2001, as amended, regarding labour relations or employee negotiations (CUPE Bargaining);
• One item pursuant to Section 239(2)(a) of the Municipal Act, 2001, as amended, regarding the security of the property of the Municipality and Section 239 (2)(b) regarding personal matters about identifiable individuals, including municipal or local board employees (Service Delivery Review).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of February 3, 2025);
  • One item pursuant to Section 239 (2)(d) of the Municipal Act, 2001, as amended, regarding labour relations or employee negotiations (CUPE Bargaining);
  • One item pursuant to Section 239(2)(a) of the Municipal Act, 2001, as amended, regarding the security of the property of the Municipality and Section 239 (2)(b) regarding personal matters about identifiable individuals, including municipal or local board employees (Service Delivery Review).

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

17.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 11-25, By-law No. 17-25, By-law No. 19-25, By-law No. 20-25, By-law No. 24-25 and By-law No. 25-25 receive first, second and third and final reading.

17.1

By-law No. 11-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (7008 Glendon Dr)

17.2

By-law No. 17-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (340 Metcalfe St)

17.3

By-law No. 19-25

A by-law to dedicate, accept, and assume streets and services within the plan of subdivision known as PLAN 33M495, being Queensway Drive, in the Municipality of Strathroy-Caradoc, in accordance with an agreement pertaining Registered as Instrument Number ER1038095

17.4

By-law No. 20-25

A by-law to govern the proceedings of Council and Committee Meetings of the Municipality of Strathory-Caradoc.

17.5

By-law No. 24-25

A by-law to authorize the execution of an agreement for the operation of the Mount Brydges and Strathroy Waste Transfer Stations (Sarnia Paving Stone).

17.6

By-law No. 25-25

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

18.

Adjournment

• Recommendation

  THAT: the February 18, 2025 Regular Council Meeting adjourn at ____ p.m.