Municipality of Strathroy-Caradoc

Regular Council Session

Minutes

Tuesday, April 22, 2025

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

Present:

• Mayor Colin Grantham
• Deputy Mayor Mike McGuire
• Councillor John Brennan
• Councillor Frank Kennes
• Councillor Steve Pelkman
• Councillor Donna Pammer
• Councillor Sandi Hipple
• Councillor Greg Willsie
• Councillor Brian Derbyshire

Also Present:

• Rob Browning, Chief Administrative Officer
• Bill Dakin, Director of Financial Services/Treasurer
• Doug Payne, Director of Human Resources
• Mark Ortiz, Director of Engineering & Public Works
• Tim Williams, Manager of Planning, County of Middlesex
• Jennifer Pereira, Acting Clerk
• Melonie Carson, Deputy Clerk/Records Management Coordinator (Recorder)

Others Present:

• Brad Bigrigg, Fire Chief

  Heather Lalonde, Development Commissioner

  Tim Welch, Tim Welch Consulting Inc.

  Julianne Kloss, Resident

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1.

Roll Call

Mayor Grantham confirmed Council attendance noting that all members were present.

2.

Call to Order/Approve Agenda

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the April 22, 2025 Regular Council Meeting Agenda be approved as circulated.

  Carried

3.

Declaration of Pecuniary Interest

None.

4.

Presentations/Delegations/Petitions

4.1

Request for Review and Fair Compensation - CIP

Julianne Kloss was present to speak on a request to review an application to the Community Improvement Plan to reconsider CIP application for additional unit at 53 Hemlock Boulevard East which was submitted in June 2024.

• Moved by Councillor Kennes
  Seconded by Councillor Willsie

  THAT: Staff bring the application back to a future meeting for reconsideration.
  

  Carried

4.2

Tim Welch Consulting Inc - Funding Request Review on Strathroy-Caradoc Housing

Tim Welch, Tim Welch Consulting Inc., was present to speak to the Strathroy-Caradoc Housing Corporation Review.

4.3

Approval of 2023 Updated Draft Audited Financial Statements, FIN-2025-07

Bill Dakin, Director of Financial Services/IT & Treasurer, was present to speak to the 2023 Updated Draft Audited Financial Statements and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Council receive Report FIN-2025-07 “Approval of 2023 Updated Draft Audited Financial Statements” for information, and further;
  
  THAT: the December 31, 2023 Draft Audited Financial Statements for the Municipality of Strathroy-Caradoc be approved.

  Carried

5.

Approval of Minutes

5.1

Regular Council Meeting Minutes – April 7, 2025

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the meeting minutes of April 7, 2025 be approved as written.

  Carried

6.

Consent Items

• Moved by Councillor Brennan
  Seconded by Deputy Mayor McGuire

  THAT: Consent Agenda Items 6.1 and 6.3 be received for information.

  Carried

6.1

Communications

6.1.1

Adelaide Metcalfe and Strathroy-Caradoc Elementary Panel Attendance Area Review Update

6.1.2

Cheque Listing - March 1 - 31, 2025

6.2

Reports from Departments

6.2.1

Train Stoppages at Railway Crossings - FIRE-2025-04

• Moved by Councillor Kennes
  Seconded by Councillor Hipple

  THAT: Report FIRE-2025-04 be received for information.

  Carried

6.3

Reports from Boards and Committees

6.3.1

Committee of Adjustment Meeting Minutes - March 6, 2025

6.3.2

Community Development Advisory Committee (CDAC) Meeting Minutes - February 11, 2025

7.

Consideration of Items Requiring Discussion (Consent Agenda)

8.

Notices of Motion

8.1

Councillor Brian Derbyshire

• Moved by Councillor Derbyshire
  Seconded by Councillor Willsie

  THAT: the roads department head create a program to deal with the unsafe trees on our roads in the municipality. I believe we should identify the trees that need to be removed. Get a costing and put a timeframe together for the removal of these trees.

  Carried

8.2

Councillor Brian Derbyshire

• Moved by Councillor Derbyshire
  Seconded by Councillor Willsie

  THAT: we ask the Drainage Superintendent to put together a report to have our ditches cleaned out on a schedule with the consideration that it come out of the farm property taxes, and further;
  
  THAT: we include this as part of the 2026 budget.

  Loss

8.3

Councillor Brian Derbyshire

• Moved by Councillor Derbyshire
  Seconded by Councillor Willsie

  THAT: we explore the cost of adding a NHL size ice pad to the existing Tri-Township Arena.

  Loss

9.

Communications

9.1

Middlesex Hospital Alliance - Diabetes Education Program - Request to waive Strathroy Downtown Market Fees

• Moved by Councillor Brennan
  Seconded by Councillor Pammer

  THAT: Council deny waiving the fees for the Strathroy Market for the Middlesex Hospital Alliance - Diabetes Education Program.

  Carried

9.2

Application for Temporary Noise Exemption - Rockin Wheel - Lions Park Drive

• Moved by Councillor Kennes
  Seconded by Councillor Hipple

  THAT: the Application for Temporary Noise Exemption for Rockin Wheel - Lions Park Drive be approved.

  Carried

10.

Reports from Departments

10.1

Building and Planning

10.1.1

ZBA 5-2025 610 Head Street Planning Evaluation Report, BBP-2025-25

Tim Williams, Manager of Planner, County of Middlesex, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pelkman

  THAT: the subject report BBP-2025-25 for Draft Plan of Subdivision 39T-CDM SC2501 and ZBA 5-2025 be received for information, and further;
  
  THAT: the application for the removal of the Holding Zones, be approved, and further;
  
  THAT: By-law No. 43-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval, and further;
  
  THAT: Council passes a resolution in support of the requested exemption from the condominium approval process as set out in 9(6) and 9(10) of the Condominium Act as requested by Foxwood Homes, and further;
  
  THAT: the Clerk forward the resolution to Middlesex County Council for consideration of the exemption request.

  Carried

10.1.2

ZBA 6-2025 22182 Adelaide Road Evaluation Report, BBP-2025-32

Tim Williams, Manager of Planner, County of Middlesex, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Brennan

  THAT: Report BBP-2025-32 regarding rezoning application ZBA 6-2025, be received by Council for information, and further;
  
  THAT: the Application for the removal of the Holding Zone (ZBA 6-2025), be approved, and further;
  
  THAT: By-law No. 42-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.
  

  Carried

10.1.3

39T-SC2301 and ZBA 23-2022 360 Carroll Street East Information Report, BBP-2025-39

Tim Williams, Manager of Planner, County of Middlesex, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pelkman

  THAT: Report BBP-2025-39 regarding  39T-SC2301 and ZBA 23-2022 be received by Council for information, and further;
  
  THAT: Subdivision 39T-SC2301 be approved in principle and forwarded to the County of Middlesex for consideration and approval, and further;
  
  THAT: the rezoning application, ZBA 23-2022 which would rezone the lands the lands legally known as CARADOC CON 9 PT LOTS 13 AND 14 RP 33R21220 PARTS 3 AND 4, from “General Agricultural (A1) zone”, to a site-specific ‘Low Density Residential (R1-25) zone’ for the single detached lots, a site-specific ‘Medium Density Residential (R2-31) zone’ for the townhouse dwellings, a site-specific ‘High Density Residential (R3-26) zone’ for the high density block, ‘Future Development (FD) zone’ for the future development block, and ‘Open Space (OS) zone’ for the parkland and stormwater management blocks, be approved, and further;
  
  THAT: By-law No. 44-25 be referred to the Consideration of By-laws Section of the Agenda for approval.

  Carried

10.2

Engineering and Public Works 

10.2.1

2025 Tar and Chip Tender Award - EPW-2025-19

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Councillor Kennes
  Seconded by Councillor Brennan

  THAT: Council receive report EPW-2025-19 - 2025 Tar and Chip Tender Award for information, and further;
  
  THAT: Council approve award of the 2025 Tar and Chip Program to Cornell Construction Limited for the amount of $720,847.50 plus HST.

  Carried

10.2.2

Public Works Plow Truck Award - EPW-2025-20

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Councillor Hipple
  Seconded by Councillor Pammer

  THAT: Council receive report EPW-2025-20 for information, and further;
  
  THAT: Council approve the sole source purchase of a 2026 Freightliner Single Axle Plow Truck for $362,430.00 plus HST from Viking Cives Ltd.

  Carried

10.2.3

Tender Award - Fourth Concession Drain 2025 - EPW-2025-21

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Councillor Pelkman
  Seconded by Councillor Kennes

  THAT: Council receive Report EPW-2025-21 “Tender Award – Fourth Concession Drain 2025” for information, and further;
  
  THAT: Council award the Fourth Concession Drain 2025 project to McNally Excavating in the amount of $232,800.00 excluding HST. 

  Carried

10.2.4

Replacement Grader and Plow Equipment Award, EPW-2025-22

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pelkman

  THAT: Council receive report EPW-2025-22 titled “Replacement Grader and Plow Equipment Award” for information, and further;
  
  THAT: Council approves the purchase of a 2025 CAT Grader for $673,870.00 plus HST from Toromont.
  

  Carried

10.2.5

Request for Major Drain Improvement – Humphrey Drain 1999 - EPW-2025-24

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Willsie

  THAT: we proceed with engagement of the community and all relevant authorities to a maximum of $10,000.

  Carried

10.2.6

Queen Street Phase 2 Microtunneling Change Order - EPW-2025-25

Mark Ortiz, Director of Engineering and Public Works, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pammer

  THAT: Council receives report EPW-2025-25 titled “Queen Street Phase 2 CN Railway Change Order Approval” for information, and further;
  
  THAT: Council approves $1,101,278.17 plus HST to proceed with the microtunneling boring method under the CN Railway.

  Carried

11.

County Council Report

Deputy Mayor McGuire spoke to the County Council Highlights.

11.1

Council Highlights - April 8, 2025

12.

Announcements and Inquiries by Members

13.

Schedule of Meetings

• Regular Council Meeting - Monday, May 5, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Tuesday, May 20, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• Regular Council Meeting - Monday, June 2, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

14.

In Camera

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Brennan

  THAT:  Council move into closed session at 8:33 p.m. for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of March 26, 2025 and April 7, 2025); and
  • One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (Industrial Park); and
  • One item pursuant to Section 239 (2)(b) of the Municipal Act, 2001, regarding personal matters about an identifiable individual, including municipal or local board employees (Organizational Changes); and
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Adelaide-Metcalfe Servicing), and further;
    

  THAT: Council take a 10 minute recess.

  Carried

15.

Open Session Resume

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Closed Session adjourn at 9:32 p.m. and Open Session resume.

  Carried

16.

Report on Closed Session

Mayor Grantham reported that Council moved into closed session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of March 26, 2025 and April 7, 2025) (the meeting minutes were approved); and
• One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (Industrial Park) (Direction was given to staff); and
• One item pursuant to Section 239 (2)(b) of the Municipal Act, 2001, regarding personal matters about an identifiable individual, including municipal or local board employees (Organizational Changes) (Council received a verbal update); and
• One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality (Adelaide-Metcalfe Servicing) (Council received a verbal update and direction was given to staff).

• Moved by Councillor Pelkman
  Seconded by Deputy Mayor McGuire

  THAT: the direction in Closed Session be approved.

  Carried

17.

Consideration of By-laws

• Moved by Councillor Kennes
  Seconded by Deputy Mayor McGuire

  THAT: By-law No. 42-25, By-law No. 43-25, By-law No. 44-25, By-law No. 47-25, By-law No. 51-25 and By-law No. 52-25 receive first, second and third and final reading.

  Carried

17.1

By-law No. 42-25

A by-law to remove the Holding (H) Symbol from certain lands located in the Municipality of Strathroy-Caradoc (22182 Adelaide Road).

17.2

By-law No. 43-25

A by-law to remove the Holding (H) Symbol from certain lands located in the Municipality of Strathroy-Caradoc (610 Head Street).

17.3

By-law No. 44-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (360 Carroll Street East).

17.4

By-law No. 47-25

A by-law to appoint an Acting Clerk.

17.5

By-law No. 51-25

A by-law to remove the property known as 137 Frank Street from surplus in the Municipality of Strathroy-Caradoc.

17.6

By-law No. 52-25

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

18.

Adjournment

• Moved by Councillor Brennan
  Seconded by Councillor Pelkman

  THAT: the April 22, 2025 Regular Council Meeting adjourn at 9:34 p.m.

  Carried