Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, January 20, 2025

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the January 20, 2025 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Medal of Distinction Presentation

Rick Wilkens and Chris Soares are recipients of the Medal of Distinction.

4.2

Strathroy Canada Day Committee

Members of the Strathroy Canada Day Committee will be in attendance to provide an update regarding the 2025 event.

• Recommendation

  THAT: the Canada Day Committee presentation be received for information.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this public meeting is to provide information on the proposed official plan amendment and zoning by-law amendment for the property known as 24605 Saxton Road, Strathroy.

5.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting for the proposed official plan amendment and zoning by-law amendment for the property known as 24605 Saxton Road, Strathroy. be hereby opened.

5.1.2

Report to be presented by the Planner

5.1.3

Comments in support of the proposed rezoning

5.1.4

Comments in opposition to the proposed rezoning

5.1.5

Comments and questions from Members of Council

5.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting for the proposed official plan amendment and zoning by-law amendment for the property known as 24605 Saxton Road, Strathroy. be hereby closed.

5.1.7

Decision/Resolution

• Recommendation

  THAT: the subject report BBP-2025-01 for Official Plan Amendment 03-2024 and Zoning By-law Amendment 5-2024 be received for information.

6.

Approval of Minutes

• Recommendation

  THAT: the following meting minutes be received for information:

  • Regular Council Meeting Minutes - December 16, 2024
  • Special Meeting Minutes - January 13, 2025
  • Finance Committee Meeting Minutes - January 13, 2025

6.1

Regular Council Meeting Minutes – December 16, 2024

6.2

Special Meeting Minutes - January 13, 2025

6.3

Finance Committee Meeting - January 13, 2025

7.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

7.1

Middlesex-London Board of Health Meeting Summary - December 12, 2024

7.2

2024 Quarter 4 Building Permit Detailed Summary Report

8.

Notice of Motion

8.1

Councillor Greg Willsie - Not to Be Voted On

Whereas: The Fire Advisory Committee was specifically created for community engagement;
Whereas: Council was informed members were chosen specifically for their lack of fire experience;
Whereas: The Fire Advisory Committee specifically states in the terms of reference that they are not responsible for operations, facilities or programs;
Whereas: The items proposed for discussion by the chair of the Fire Advisory Committee during the Oct 16, 2024 meeting appear to violate the existing terms of reference;
Therefore be it Resolved That: The Terms of Reference for the Fire Advisory Committee be reviewed and updated with a clear scope and mission matching the definitions originally presented to Council; and further,
That: all meetings of the Fire Advisory Board be suspended until this review is complete and updated terms of Reference are approved by Council.

8.2

Councillor Brian Derbyshire - Not to Be Voted On

THAT: Council set a date for the annual CAO Review.

9.

Reports from Departments

9.1

Legal and Legislative Services 

9.1.1

Fire Protection Grant Agreement - LLS-2025-01

• Recommendation

  THAT: Report LLS-2025-01 “Fire Protection Grant Agreement” be received for information.

• Recommendation

  THAT: Council authorize the execution of the Ontario Transfer Payment Agreement related to the Fire Protection Grant awarded to the Municipality, and further;
  
  THAT: authorizing By-law No. 06-25 be forwarded to the Consideration of By-laws section of the agenda for approval.

9.1.2

Strathroy-Caradoc Housing Corporation – Council Member Appointees - LLS-2025-02

• Recommendation

  THAT: Report LLS-2025-02 “Strathroy-Caradoc Housing Corporation – Council Member Appointees” be received for information.

• Recommendation

  THAT: Councillor(s) ___________________ be appointed to the Strathroy-Caradoc Housing Corporation as Council appointees for the balance of the term, and further;
  
  THAT: staff prepare an amendment to the Municipality’s Appointment By-law for a future Council meeting.

9.2

Financial Services 

9.2.1

Section 357 Application - FIN-2025-01

• Recommendation

  THAT: Report FIN-2025-01 “Section 357 Application – 21438 Adelaide Road” be received for information.

• Recommendation

  THAT: the Section 357 Application for 21438 Adelaide Road be approved for processing in the amount of a -$464.37 credit to the tax account.

9.2.2

2025 Interim Tax Levy Bylaw - FIN-2025-02

• Recommendation

  THAT: Report FIN-2025-02 “2025 Interim Tax Levy By-law” be received for information.

• Recommendation

  THAT: the 2025 Interim Tax Levy be no more than 50% of the total taxes for municipal and school board purposes levied for 2024, and further;
  
  THAT: By-law No. 01-25 authorizing the 2025 Interim Tax Levy be forwarded to the Consideration of By-laws section of the agenda for approval.

9.2.3

2025 Budget Deliberations - FIN-2025-03

• Recommendation

  THAT: Report FIN-2025-03 “2025 Budget Deliberations” be received for information.

• Recommendation

  THAT: the scheduled Finance Committee meeting dates of January 27, February 10, and February 24 be cancelled, and further;
  
  THAT: the proposed 2025 Municipal Budget, inclusive of changes recommended at the January 13 Finance Committee meeting requiring a $24,427,860 taxation levy, which is a 5.6% Tax Levy increase over 2024 equating to a 4.5% Tax Rate increase over 2024, be brought forward for approval by bylaw at the February 3, 2025 Council meeting.

9.3

Building and Planning

9.3.1

Community Improvement Plan Applications – January 2025 - BBP-2025-02

• Recommendation

  THAT: Report BBP-2025-02 “Community Improvement Plan Applications – January 2025” be received for information.

• Recommendation

  THAT: Council approve Michael and Julianne Kloss’ application for funding through the Additional Unit Program to the maximum amount of $6,777.56, and further;
  
  THAT: By-law No. 02-25 authorizing the execution of the CIP Agreement be forwarded to the Consideration of By-laws section of the agenda for approval.

9.4

Community Services

9.4.1

Bleacher Tender Award – Jays Care Foundation Grant - CS-2025-02

• Recommendation

  THAT: Report CS-2025-02 “Bleacher Tender Award – Jays Care Foundation Grant” be received for information.

• Recommendation

  THAT: Council approve the awarding of the Bleacher Tender to W.H. Reynolds of Cambridge ON for the value of $28,301.91 plus HST.

9.5

Engineering and Public Works 

9.5.1

Waste Transfer Station Operations Tender Award - EPW-2025-04

• Recommendation

  THAT: Report EPW-2025-04 “Waste Transfer Station Operations Tender Award” be received for information.

• Recommendation

  THAT: Council direct to staff to enter into an agreement with Sarnia Paving Stone for the Operations of the Municipality’s Waste Transfer Stations for a total 5-year contract estimated value of $998,308 excl. HST.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

Tri Township Arena Meeting Minutes - November 14, 2024

10.2

Police Services Board General Meeting Minutes – November 19, 2024

10.3

Police Services Board Monthly Activity Reports - November 2024

10.4

Tri-Township Arena Meeting Minutes - December 12, 2024

10.5

Fire Advisory Committee Meeting Minutes - November 20, 2024

11.

County Council Report

12.

Enquiries or Comments by Members

13.

Schedule of Meetings

• Finance Meeting - Monday, January 27, 2025 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, February 03, 2025 @ 6:00 p.m. - Council Chamber/Hybrid
• Finance Meeting - Monday, February 10, 2025 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, February 18, 2025 @ 6:00 p.m. - Council Chamber/Hybrid

14.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
• One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (22569 Troops Road);
• One item pursuant to Section 239(2)(e) and Section 239(2)(f) of the Municipal Act, 2001, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and regarding advice subject to solicitor-client privilege (Ward 2 Zoning Matter).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, regarding a proposed or pending acquisition or disposition of land by the municipality (22569 Troops Road);
  • One item pursuant to Section 239(2)(e) and Section 239(2)(f) of the Municipal Act, 2001, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and regarding advice subject to solicitor-client privilege (Ward 2 Zoning Matter).

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

17.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 01-25, No. 02-25, By-law No. 05-25 and By-law No. 06-25 receive first, second and third and final reading.

17.1

By-law No. 01-25

Being a By-law to provide for interim levies for the year 2025 for the Municipality of Strathroy-Caradoc.

17.2

By-law No. 02-25

Being a by-law to authorize the execution of a Community Improvement Plan, additional unit grant agreement between the Corporation of the Municipality of Strathroy-Caradoc and Michael and Julianne Kloss Re: 53 Hemlock Blvd, Strathroy.

17.3

By-law No. 05-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

17.4

By-law No. 06-25

Being a by-law to authorize the execution of a Transfer Payment Agreement (Fire Protection Grant).

18.

Adjournment

• Recommendation

  THAT: the January 20, 2025 Regular Council Meeting adjourn at ____.