Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, September 16, 2024

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the September 16, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Lower Thames Valley Conservation Authority - Draft Preliminary Watershed-based Resource Management Strategy

• Recommendation

  THAT: the presentation from the Lower Thames Valley Conservation Authority regarding the draft Preliminary Watershed-based Resource Management Strategy be received for information.

4.2

Strathroy-Caradoc Housing Corporation Update

The Strathroy-Caradoc Housing Corporation will present a 2024 update. A further motion is requested to support the use of the word "housing" in "Strathroy-Caradoc Housing Corporation", in accordance with a Provincial request.

• Recommendation

  THAT: the Strathroy-Caradoc Housing Corporation 2024 Council Update and Budget Update be received for information. 

• Recommendation

  THAT: the Council of the Corporation of the Municipality of Strathroy-Caradoc consents to the use of the term "housing" in the registered name of the Strathroy-Caradoc Housing Corporation, and further;
  
  THAT: Council authorize the Mayor and Clerk to execute the Consent document.

5.

Public Meeting

5.1

Public Meeting No. 1

The purpose of this Public Meeting is to consider and application for Zoning By-law amendment and redline revision of Plan of Subdivision for the subject lands located at part of lot 17 Concession 2 South, Mt Brydges.

5.1.1

Motion to open the Public Meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for Zoning By-law Amendment and redline revision of Plan of Subdivision for the subject lands located at part of lot 17 Concession 2 South, Mt Brydges be hereby opened.

5.1.2

Report to be presented by the Planner, BBP-2024-106

5.1.3

Comments in support of the proposed rezoning and redline revision of Plan of Subdivision

5.1.4

Comments in opposition to the proposed rezoning and redline revision of Plan of Subdivision

5.1.5

Comments and questions from Members of Council

5.1.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for Zoning By-law Amendment and redline revision of Plan of Subdivision for the subject lands located at part of lot 17 Concession 2 South, Mt Brydges be hereby closed.

5.1.7

Decision/Resolution

• Recommendation

  THAT: Council receive report BBP-2024-106 for Redline of Draft Plan of Subdivision 39T-SC1901 and ZBA 8-2024 for information.

5.2

Public Meeting No. 2

The purpose of this public meeting is to consider a Zoning By-law Amendment for the property located at 8824 Falconbridge Drive, Mt Brydges.

5.2.1

Motion to open the Public Meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 8824 Falconbridge Dr, Mt Brydges hereby opened.

5.2.2

Report to be presented by the Planner, BBP-2024-107

5.2.3

Comments in support of the proposed rezoning

5.2.4

Comments in opposition of the proposed rezoning

5.2.5

Comments and questions from Members of Council

5.2.6

Motion to close the public meeting

• Recommendation

  THAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 8824 Falconbridge Dr, Mt Brydges hereby closed.

5.2.7

Decision/Resolution

• Recommendation

  THAT: Council receive report BBP-2024-107 Application for Zoning By-law Amendment - 8824 Falconbridge Drive for information, and further;
  
  THAT: Zoning By-law Amendment Application ZBA 11-2024 be approved.

6.

Approval of Minutes

6.1

Regular Council Meeting Minutes – September 3, 2024

• Recommendation

  THAT: the meeting minutes of September 3, 2024  be approved as written.

7.

Drainage Matters

7.1

Kovacs Drain Branches 2024 – Engineer Report Consideration Meeting - EPW-2024-68

• Recommendation

  THAT: Council receive report EPW-2024-68 Kovacs Drain Branches 2024 for information, and further;
  
  THAT: Council adopt the Engineers Report for the Kovacs Drain Branches 2024, and give first and second reading to provisional By-law No. 87-24 for the project.

8.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

8.1

Trout Haven Park - Noise Exemption Request - Summer 2025 Event Dates

• Recommendation

  THAT: Council approve the Temporary Noise Exemption Request for Trout Haven Park.

8.2

Melbourne Tractor Pull - Noise Exemption Request - October 5, 2024

• Recommendation

  THAT: Council approve the Temporary Noise Exemption Request for the Melbourne Tractor Pull.

8.3

July - August Payment Listing - FIN-2024-19

8.4

2025 Middlesex County Council Meeting Calendar

9.

Notice of Motion

9.1

Mayor Colin Grantham - To Be Voted On

• Recommendation

  THAT: Council be presented with a building condition report for 137 Frank Street, also known as the "Seniors' Centre", and further;
  
  THAT: the report include cost of all repairs, and further;
  
  THAT: all costs be broken down to Immediate, Mid-Term, and Long-Term, and further;
  
  THAT: staff include an outline of possible funding sources, including available grants, and further;
  
  THAT: the report be presented to Council by year-end 2024 in order that Council may consider any immediate repair as part of the 2025 budget.

10.

Reports from Departments

10.1

Financial Services 

10.1.1

Section 357 Application - FIN-2024-16

• Recommendation

  THAT: Council receive report FIN-2024-16 Section 357 Application for 114 Albert Street, Strathroy, for information.

• Recommendation

  THAT: the application for Thames Valley Children’s Centre’s leased space at 114 Albert Street, Strathroy, be approved for processing for a -$2,115.27 credit to the tax account.

10.1.2

Q2- 2024 Financial Status Report - FIN-2024-18

• Recommendation

  THAT: Council receive Report FIN-2024-18 - Q2 Financial Update for Information.

10.2

Building and Planning

10.2.1

Application for Part Lot Control Exemption – Lot 21 Plan 33M-822, Mt. Brydges, Submitted by Jody Pszczola, Dillon Consulting Limited on behalf of Banman Developments Inc. - BBP-2024-105

• Recommendation

  THAT: Report BBP-2024-105 regarding PLC 2-2024 be received by Council for information.

• Recommendation

  THAT: Council pass By-law No. 88-24 regarding Part Lot Control Exemption with respect to the subject lands Parts 1 and 2 on plan 33R-21893, Strathroy, as generally illustrated in Attachment 2, and to expire two (2) years following passing by Council, and further;
  
  THAT: the By-law be forwarded to the County of Middlesex for approval.  

10.2.2

Proposed Street Naming List - BBP-2024-108

• Recommendation

  THAT: Council receive Report BBP-2024-108 for information.

• Recommendation

  THAT: Council Approve / Request Changes / or Provide Alternative Direction on the Proposed Street Name List.  

10.3

Community Services

10.3.1

Advertising Agreement – Jr. B Rockets - CS-2024-36

• Recommendation

  THAT: Council receive report CS-2024-36 Advertising Agreement – Jr. B Rockets for information.

• Recommendation

  THAT: Council approve an advertising agreement with the Strathroy Jr. B Rockets for a 3-year term, and further;
  
  THAT: Council forward By-law No. 92-24 authorizing an advertising agreement with the Strathroy Jr. B. Rockets to the Consideration of By-laws section of the agenda for approval.

10.3.2

Gemini HVAC 2 Replacement Award - CS-2024-37

• Recommendation

  THAT: Report CS-2024-37 Gemini HVAC 2 Replacement Award be received for information.

• Recommendation

  THAT: Council approve the awarding of the HVAC 2 Replacement to Air Design Services of London, ON for the value of $33,197.25 including HST.

10.3.3

Backstop Replacement Tender – Jays Care Foundation - CS-2024-38

• Recommendation

  THAT: Report CS-2024-38 Backstop Replacement Tender – Jays Care Foundation Award be received for information.

• Recommendation

  THAT: Council approve the awarding of the Backstop Replacement Tender to Simpson Fence of London, ON for the value of $60,512.59 plus HST.

10.4

Engineering and Public Works 

10.4.1

Tender Award – Municipal Drain Maintenance - Cobban Drain Branch 1 1994 - EPW-2024-65

• Recommendation

  THAT: Council receive report EPW-2024-65 Tender Award – Municipal Drain Maintenance – Cobban Drain Branch 1 1994 for information.

• Recommendation

  THAT: Council award the Cobban Drain Branch 1 1994 drain maintenance tender to H.E. Construction Inc. in the amount of $20,746.60 excluding HST.   

10.4.2

Tender Award – Municipal Drain Maintenance – Pierce–Pettit Drain 1981 - EPW-2024-66

• Recommendation

  THAT: Council receive report EPW-2044-66 Tender Award – Municipal Drain Maintenance – Pierce-Pettit Drain 198 for information.

• Recommendation

  THAT: Council award the Pierce–Pettit Drain 1981 drain maintenance tender to H.E. Construction Inc. in the amount of $28,271.40 excluding HST.

10.4.3

Tender Award – Municipal Drain Maintenance - Parker Drain 1998 and Parker Drain 2006 Main Drain and Branch A Open Portion - EPW-2024-67

• Recommendation

  THAT: Council receive report EPW-2024-67 Tender Award – Municipal Drain Maintenance – Parker Drain 1988 and Parker Drain 2006 Main Drain and Branch A Open Portion for information.

• Recommendation

  THAT: Council award the Parker Drain 1998 and Parker Drain 2006 Main Drain and Branch A Open Portion drain maintenance tender to H.E. Construction Inc. of Thamesville, Ontario in the amount of $25,268.10 excluding HST.

10.4.4

Beech Street – Engineering Services Award - EPW-2024-71

• Recommendation

  THAT: Council receive report EPW-2024-71 Beech Street – Engineering Services Award for information.

• Recommendation

  THAT: Council award the Engineering Services to BM Ross and Associates Limited in the amount of $69,516 excluding HST, and further;
  
  THAT: Council approve $12,500 for Hydrogeological Investigation and Permit to Take Water application, and further;
  
  THAT: Council approve $10,000 for HST and Contingency Allowance, and further;
  
  THAT: the additional $18,250 required for the project come from the Future needs Reserve.

11.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

11.1

Community Development Advisory Committee (CDAC) Meeting Minutes of June 11, 2024

11.2

Committee of Adjustment Meeting Minutes of August 1, 2024

12.

County Council Report

12.1

Middlesex County Council Highlights - September 10, 2024

13.

Enquiries or Comments by Members

14.

Schedule of Meetings

• Special Council Meeting (Service Delivery Review) - Tuesday, October 1 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, October 7 @ 6:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, October 21 @ 6:00 p.m. - Council Chamber/Hybrid

15.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of September 3, 2024);
• One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (OLT Appeal of Refusal of ZBA 09-2024 for 22226 Adelaide Road).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of September 3, 2024);
  • One item pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (OLT Appeal of Refusal of ZBA 09-2024 for 22226 Adelaide Road).

16.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

17.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

18.

Consideration of By-laws

• Recommendation

  THAT: By-law No. 87-24 receive first and second reading only.

• Recommendation

  THAT: By-law No. 88-24, By-law No. 91-24, By-law No. 92-24, By-law No. 93-24 and By-law No. 94-24 receive first, second and third and final reading.

18.1

By-law No. 87-24

Being A By-Law To Provide For The Construction Of The Kovacs Drain Branches 2024 Serving Parts Of Lots 19 & 20, Concessions 3 & 4 In The Municipality Of Strathroy-Caradoc In The County Of Middlesex.

18.2

By-law No. 88-24

A by-law to exempt certain lands in the Municipality of Strathroy-Caradoc from Part Lot Control.

18.3

By-law No. 91-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding ZBA11-2024 8824 Falconbridge Drive).

18.4

By-law No. 92-24

A by-law to authorize the execution of an advertising agreement with the Strathroy Jr. Rockets Hockey Club.

18.5

By-law No. 93-24

A by-law to appoint a Secretary-Treasurer and an Acting Secretary-Treasurer for the Committee of Adjustment

18.6

By-law No. 94-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

19.

Adjournment

• Recommendation

  THAT: the September 16, 2024 Regular Council Meeting adjourn at ____.