Strathroy Caradoc Housing CorporationAgendaWednesday, July 17, 2024 11:30 A.m. - 12:30 P.m.Council ChamberStrathroy-Caradoc Municipal Office52 Frank StreetStrathroy, ON1.Roll Call 2.Approval of Agenda RecommendationTHAT: the July 17, 2024 - Strathroy Caradoc Housing Corporation Meeting Agenda be approved as circulated.3.Declaration of Pecuniary Interest 4.Approval of Minutes RecommendationTHAT: the following Meeting Minutes be approved as written: Strathroy Caradoc Housing Corporation Annual General Meeting minutes of June 26, 2024 Caradoc Housing Corporation Meeting Minutes - June 19, 2024 4.1Caradoc Housing Corporation Meeting Minutes - June 19, 2024 1.Post-Meeting Minutes - Caradoc Housing Corporation Meeting_Jun19_2024(1) - English.pdf4.2Strathroy Caradoc Housing Corporation Annual General Meeting Minutes of June 26, 2024 1.Post-Meeting Minutes - Annual General Meeting - Caradoc Housing Corporation_Jun26_2024 - English.pdf5.Appointment of Vacant Officer Seat -Treasurer The board to appoint a member as Treasurer of the Strathroy Caradoc Housing Corporation Board.RecommendationTHAT: _____________ be appointed as Treasurer of Strathroy Caradoc Housing Corporation.6.Financial Matters 6.1Accounts RecommendationTHAT: the June 2024 - Cheque Detail Report be received for information.6.1.1CHC - June 2024 - Cheque Detail - June 6 to July 2, 2024 1.CHC - June 2024 - Cheque Detail - June 6 to July 2, 2024.pdf6.2Financial Reports RecommendationTHAT: the June 2024 - Financial Reports be received for information.6.2.1CHC - June 2024 - Balance Sheet 1.CHC - June 2024 - Balance Sheet.pdf6.2.2CHC - June 2024 - Budget VS Actual (Jan to June) 1.CHC - June 2024 - Budget VS Actual (Jan to June).pdf6.2.3CHC - June 2024 - Profit and Loss 1.CHC - June 2024 - Profit and Loss.pdf6.2.4CHC - June 2024 - Trial Balance 1.CHC - June 2024 - Trial Balance.pdf7.Caradoc Place/Parkview Manor 7.1Property Management Report - July 2024 1.Property Management Report - July 10th.pdfRecommendationTHAT: the board approve the eavestrough cleaning at 2500 Queen Street (Parkview Manor) at the cost of $915 plus HST.RecommendationTHAT: the board approve the cleaning of Unit 204 - 2500 Queen Street before rental at the approximate cost of $200. RecommendationTHAT: the board approve the prime, paint, clean a baseboard repair of Unit 207- 2500 Queen Street at the cost of $1375.00. RecommendationTHAT: the board approve the following for Unit 208 - 2500 Queen Street at the cost of $7300.00 plus HST. Remove and Replace flooring with direct glue Luxury Vinyl Plank flooring, including patching, disposal and new material. Patch, prime and paint the unit. Toilet removal and re-install. 8.Other Business 8.1Vacant Board Member Seats - Posting and Process RecommendationTHAT: the vacant board member seats be posted on the Municipal Website and Social Media Site; andTHAT: the tenant position be posted on site; until filled.RecommendationTHAT: the process to nominate a vacant director (non-elected official) include a complete application, board interview and reference check. 9.In Camera Matters The board move into closed sessions for the purpose of discussing the following: One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes); and One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land. RecommendationTHAT: the board move into closed session at _____ for the purpose of discussing the following: One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes); and One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land. 10.Report on In Camera Matters The Chair to report on Closed Session.RecommendationTHAT: the direction in Closed Session be approved.11.Schedule of Meetings Wednesday, August 21, 2024 @ 1:30 a.m. Thursday, August 22, 2024 @ 6:00 p.m. - SCHC Membership Meeting Wednesday, September 18, 2024 @ 1:30 a.m. 12.Adjournment RecommendationTHAT: the July 17, 2024 - Strathroy Caradoc Housing Corporation Meeting adjourn at _____.No Item Selected This item has no attachments.1.Post-Meeting Minutes - Annual General Meeting - Caradoc Housing Corporation_Jun26_2024 - English.pdf1.CHC - June 2024 - Balance Sheet.pdf1.CHC - June 2024 - Budget VS Actual (Jan to June).pdf1.CHC - June 2024 - Cheque Detail - June 6 to July 2, 2024.pdf1.CHC - June 2024 - Profit and Loss.pdf1.CHC - June 2024 - Trial Balance.pdf1.Post-Meeting Minutes - Caradoc Housing Corporation Meeting_Jun19_2024(1) - English.pdf1.Property Management Report - July 10th.pdf