Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, June 17, 2024

5:00 P.m. - 6:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the June 17, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

In Camera- Part One

Council may move into Closed Session for the purpose of discussing the following:

• One item in pursuant to Section 239(2)(a) of the Municipal Act regarding the security of municipal property; Section 239(2)(e) regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
• One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
• One item pursuant to Section 239(2)(b) of the Municipal Act regarding personal matters about identifiable individuals (Mount Brydges Waste Water Treatment Plant).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in pursuant to Section 239(2)(a) of the Municipal Act regarding the security of municipal property; Section 239(2)(e) regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
  • One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
  • One item pursuant to Section 239(2)(b) of the Municipal Act regarding personal matters about identifiable individuals (Mount Brydges Waste Water Treatment Plant).

5.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

6.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

7.

Presentations/Delegations/Petitions

7.1

Strathroy-Caradoc Strategic Plan

Cash & Associates to make a presentation to Council on the Strategic Plan.

• Recommendation

  THAT: the Strathroy-Caradoc Strategic Plan 2024-2029 Update be received for information.

• Recommendation

  THAT: Council adopt the Strathroy-Caradoc Strategic Plan 2024-2029.

• Recommendation

  THAT: Council direct the Chief Administrative Officer to bring forward a future report on the implantation plan, how the plan is to be measured and an annual update on the strategic initiatives.

8.

Approval of Minutes

• Recommendation

  THAT: the following meeting minutes be approved as written.

  • Regular Council Meeting Minutes - June 3, 2024
  • Special Meeting Minutes - June 10, 2024

8.1

Regular Council Meeting Minutes – June 3, 2024

8.2

Special Meeting Minutes - June 10, 2024

9.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

9.1

Virtual Community Open House - Proposed Development for 22226 Adelaide Road

9.2

Bluewater Recycling Association Board Meeting Highlights - May 30, 2024

9.3

Middlesex-London Board of Health Meeting Summary - May 16, 2024

9.4

Comprehensive Review of the Strathroy-Caradoc Zoning By-Law

9.5

Municipality of Callander - Urging the Provincial Government to Promptly Resume Property Assessment Cycle

9.6

Resident Letter regarding Dell Drive Proposed Sidewalks

9.7

Middlesex County - Bill 185 Fact Sheet

10.

Notice of Motion

10.1

Mayor Colin Grantham - To Be Voted On

• Recommendation

  THAT: staff present a report on the assumption of the South Grove subdivision for the July 2 Council meeting.

10.2

Councillor Greg Willsie - Not To Be Voted On

Consideration of  Councillor Willsie's motion will be deferred until the July 2 Regular Council Meeting.

WHEREAS RV Anderson does the majority of the Engineering on the Municipality of Strathroy-Caradoc’s Water and Wastewater projects and consults on the operations of the Municipality’s wastewater plants; and

WHEREAS RV Anderson has been supervising the operation of both of Strathroy-Caradoc's Wastewater treatment plants, and both treatment plants are experiencing increased testing failures; and

WHEREAS Upon completion, a significant number of RV Anderson's engineered upgrade projects lead to new upgrade projects that are required or emergency in both Strathroy and Mount Brydges wastewater systems;

NOW THEREFORE BE IT RESOLVED THAT: All projects where RV Anderson is the main or sole provider of Engineering support be paused and reviewed by a third party.

10.3

Councillor Brian Derbyshire - To Be Voted On

• Recommendation

  THAT: a Whistleblower Policy be created by Human Resources staff.

11.

Reports from Departments

11.1

Building and Planning

11.1.1

Development Charges Background Information Prior to DC Update - BBP-2024-63

• Recommendation

  THAT: Council receive report BBP-2024-63 on development charges, including the Council presentation, as background information prior to the next Municipal Development Charge Update.

11.1.2

Potential Updates to By-laws - BBP-2024-64

• Recommendation

  THAT: Council receive report BBP-2024-64 on potential updates to by-laws for information.

• Recommendation

  THAT: Council direct staff to PROCEED / NOT PROCEED with preparing updated or new parking, addressing, property standards, and noise by-laws for Council’s future consideration and input during future Strategic Priorities Committee meetings.

11.1.3

CIP Applications June 2024 - BBP-2024-65

• Recommendation

  THAT: Council receive report BBP-2024-65 for information.

• Recommendation

  THAT: Council approve Dan Kiekens and Jason Hastings’ application for funding through the Additional Unit Program to the maximum amount of $32,582.21; and
  THAT: Council refer By-law No. 58-24, which authorizes the CIP agreement with Dan Kiekens and Jason Hastings, to the Consideration of By-laws section of the agenda for approval.

11.1.4

Middlesex County Development Charges - BBP-2024-66

• Recommendation

  THAT: Council receive report BBP-2024-66 Middlesex County Development Charges for information.

• Recommendation

  THAT: Comments outlined in the Comments Section of this report be provided to Middlesex County.

11.2

Engineering and Public Works 

11.2.1

2024 Asphalt Resurfacing Award - EPW-2024-53

• Recommendation

  THAT: Council receive report EPW-2024-53 - 2024 Asphalt Resurfacing Award for information.

• Recommendation

  THAT: the 2024 Asphalt Resurfacing is awarded to Armstrong Paving and Materials Group Ltd. for the amount of $384,151.93 plus HST.

11.2.2

2024 Tar and Chip Award - EPW-2024-54

• Recommendation

  THAT: Council receive report EPW-2024-54 - 2024 Tar and Chip Award for information.

• Recommendation

  THAT: the 2024 Tar and Chip is awarded to Cornell Construction Limited for the amount of $604,795.00 plus HST, and further;
  THAT: the additional $28,945.00 be funded from the 2024 Asphalt Resurfacing surplus.

11.2.3

Replacement of Structure C09 on Glen Oak Road and Repairs to Structure C17 on Christina Road Tender Award - EPW-2024-55

• Recommendation

  THAT: Council receive report EPW-2024-55 Replacement of Structure C09 on Glen Oak Road and Repairs to Structure C17 on Christina Road Tender Award for information.

• Recommendation

  THAT: Council award the Replacement of Structure C09 on Glen Oak Road and Repairs to C17 on Christina Road to Cope Construction & Contracting Inc. for the amount of $469,389.50 plus HST, and further;
  THAT: Council award the Engineering Services for the Replacement of Structure C09 on Glen Oak Road and Repairs to C17 on Christina Road to B.M. Ross and Associates Limited for the amount of $65,550 plus HST.

11.3

Chief Administrative Officer

11.3.1

Establishment of Candidate Selection Panel for Director of Engineering & Public Works, CAO-2024-23

• Recommendation

  THAT: Council receive report CAO-2024-23 Establishment of Candidate Selection Panel for Director of Engineering & Public Works for information.

• Recommendation

  THAT: Council appoint the following individuals to the Candidate Selection Panel for the Director of Engineering & Public Works: CAO Trisha McKibbin, Director of Human Resources Doug Payne , one current Director and ______________________________________________.

12.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

12.1

Committee of Adjustment Meeting Minutes of May 02, 2024

13.

County Council Report

14.

Enquiries or Comments by Members

15.

In Camera - Part Two

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council’s procedure by-law (to approve June 3, 2024 in camera meeting minutes);
• One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Servicing Agreement Between Strathroy-Caradoc and Adelaide Metcalfe).

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council’s procedure by-law (to approve June 3, 2024 in camera meeting minutes);
  • One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Servicing Agreement Between Strathroy-Caradoc and Adelaide Metcalfe).

16.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

17.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

18.

Schedule of Meetings

• Special Council Meeting (Zoning By-law Kick-off Project) - Monday, June 24, 2024 @ 6:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Tuesday, July 2, 2024 @ 6:00 p.m. - Council Chamber/Hybrid
• Special Council Meeting (Strategic Priorities) - Monday, July 8, 2024 @ 5:00 p.m. - Committee Room
• Regular Council Meeting - Monday, July 15, 2024 @ 6:00 p.m. - Caradoc Community Centre

19.

Consideration of By-laws

19.1

By-law No. 58-24 

Being a by-law to authorize the execution of a Community Improvement Plan, additional unit grant agreement between The Corporation of the Municipality of Strathroy-Caradoc and Daniel Kiekens and Jason Hastings RE: 68 Front St W, Strathroy

• Recommendation

  THAT: By-law No. 58-24 receive first, second and third and final reading.

19.2

By-law No. 59-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law No. 59-24 receive first, second and third and final reading.

20.

Adjournment

• Recommendation

  THAT: the June 17, 2024 Regular Council Meeting adjourn at ____.