Municipality of Strathroy-CaradocRegular Council SessionAgendaMonday, July 15, 2024 6:00 P.m. - 11:00 P.m.Caradoc Community Centre565 Lions Park DriveMount Brydges, OntarioThe Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames. Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses. Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals. 1.Roll Call 2.Call to Order/Approve Agenda RecommendationTHAT: the July 15, 2024 Regular Council Meeting Agenda be approved as circulated.3.Declaration of Pecuniary Interest 4.Presentations/Delegations/Petitions 4.1Caradoc Housing Corporation Update 1.Amended Articles of Incorporation - June 26, 2024.pdf2.SCHC By-law 1 - June 26, 2024.pdf3.CHC 2024 Proposed Budget -06-07-2024 (1).pdfRecommendationTHAT: Council approve the Strathroy Caradoc Housing Corporation 2024 Budget.RecommendationTHAT: Council approve the following appointments to the Strathroy Caradoc Housing Corporation: Mayor Colin Grantham Deputy Mayor Mike McGuire Councillor Donna Pammer Councillor Greg Willsie Member Heather Martineau 5.Public Meeting 5.1Public Meeting No. 1 The purpose of this public meeting is to consider an application for a Zoning By-law Amendment for the property at 6729 & 6735 Calvert Drive. 5.1.1Motion to open the public meeting RecommendationTHAT: the Public Meeting is to consider an application for a Zoning By-law Amendment for the property located at 6729 & 6735 Calvert Drive be hereby opened. 5.1.2Report to be presented by the Planner 1.ZBA22-2023 6729 Calvert Drive Planning Evaluation Report_PM.pdf2.ZBA22-2023 6729-6735 Calvert Drive Application_Redacted.pdf5.1.3Comments in support of the proposed rezoning 5.1.4Comments in opposition to the proposed rezoning 5.1.5Comments and questions from Members of Council 5.1.6Motion to close the public meeting RecommendationTHAT: the Public Meeting is to consider an application for an Official Plan Amendment and a Zoning By-law Amendment for the property located at 24546 Adelaide Rd in Strathroy be hereby closed.5.1.7Decision/Resolution RecommendationTHAT: the subject report for ZBA22-2023 be received for information; andTHAT: ZBA22-2023 application to amend the zoning for the property municipally known as 6729 and 6735 Calvert Drive (County Road 10) be approved; and THAT: By-law 64-24 be referred to the Consideration of By-laws Section of the Agenda for approval.6.Approval of Minutes 6.1Regular Council Meeting Minutes – July 2, 2024 1.Post-Meeting Minutes - CM_Jul02_2024 - English.pdfRecommendationTHAT: the July 2, 2024 Regular Council Meeting minutes be approved as written.7.Communications RecommendationTHAT: Council receive the communication items for information.7.1Temporary Wye Connection Request - Proposed Severed Parcel Fronting Emerson Street (Currently Part of 22608 Adelaide Road) 1.Temp Wye Connection Request - Proposed Severed Parcel Fronting Emerson St (Currently Part of 22608 Adelaide Rd)_Redacted.pdf*Direction Requested7.2Building Permit Detailed Summary Report - Quarter 2 - 2024 1.Building_Stats_2024_Q2.pdf7.3Municipality of Tweed - Resolution Regarding OPP Funding 1.Comms - Tweed RE OPP Funding.pdf7.4Cobalt Township - Resolution Requesting Financial Assistance to Complete Asset Retirement Obligations 1.Comms - Cobalt Township RE Asset Retirement Obligation.pdf7.5Township of Otonabee-South Monaghan - Correspondence Regarding Regulations for the Importation and Safe Use of Lithium-ion Batteries 1.Comms - OSM RE Regulations for Importation and Safe Use of Lithium-ion Batteries.pdf7.6City of St. Catharines - Resolution Regarding Green Roads Pilot Project 1.Comms - St. Catharines RE AMO Green Roads Pilot Project.pdf8.Reports from Departments 8.1Building and Planning 8.1.1Planning Committee Options Report - BBP-2024-78 1.Planning Committee Options Report.pdf2.SUMMARY OF OPTIONS CHART.pdfRecommendationTHAT: Council receive report BBP-2024-78 Planning Committee Options Report for information.RecommendationTHAT: Council direct staff to bring back a report with further detail on implementing Option _____ OR a committee with the following features: (Council to provide direction).8.1.2Lions Gate Subdivision, Mt. Brydges - Assumption - BBP-2024-75 1.Lions Gate Subdivision, Mt. Brydges Assumption.pdfRecommendationTHAT: Council receive report BBP-2024-75 Lions Gate Subdivision, Mt. Brydges – Assumption for information.RecommendationTHAT: By-law 65-24 which provides for the assumption of the Lions Gate Subdivision in Mt. Brydges be forwarded to the ‘Consideration of By-laws’ section of the agenda for adoption.8.1.3Southgrove Assumption Report - BBP-2024-79 1.Southgrove Assumption Report.pdfRecommendationTHAT: Council receive report BBP-2024-79 Southgrove Assumption Report for information.8.2Financial Services 8.2.12024 Q1 Financial Update, FIN-2024-15 1.Q1- 2024 Financial Status Report.pdf2.Reserves Reserve Funds Trust Funds and Security Deposits Analysis 2023.pdf3.MOSC 2024 Operating Budget to Actual Summary.pdfRecommendationTHAT: Council receive Report FIN-2024-15 Q1 Financial Update for information.8.3Community Services 8.3.1Revised RZone Policy - CS-2024-23 1.RZone Policy.pdf2.RZone Policy Reviewed July 2024.pdf3.Redline RZone Policy Reviewed July 2024.pdfRecommendationTHAT: Council receive report CS-2024-23 Revised RZone Policy for information.RecommendationTHAT: Council approve the revised RZone Policy, and further; THAT: By-law No. 69-24 be referred to the Consideration of By-laws section of the agenda for approval.8.3.2Commercial Autonomous Mower Cost Sharing Proposal - CS-2024-26 1.Commercial Autonomous Mower Cost Sharing Proposal.pdfRecommendationTHAT: Council receive report CS-2024-26 Commercial Autonomous Mower Cost Sharing Proposal for information.RecommendationTHAT: Council direct staff to utilize Progress through Partnership (PTP) program funds to a maximum of $20,000.00, matching the funds from the Strathroy United Football Club (SUFC), for the purchase of a Commercial Autonomous Mower.8.3.3Emergency Secondary Refrigerant Pump Repair and Replacement - CS-2024-27 1.Emergency Glycol Pump Repair and Replacement .pdfRecommendationTHAT: Council receive report CS-2024-27 titled Emergency Secondary Refrigerant Pump Repair and Replacement for information. RecommendationTHAT: Council approve option 3 or 4 within the report.8.4Engineering and Public Works 8.4.1Mt Brydges Waste Water Treatment Facility Update - Sand - EPW-2024-51 1.Mt Brydges WWTF Sand Update.pdfRecommendationTHAT: Council receive the Report EPW 2024-51 Mt, Brydges Waste Water Treatment Facility Update – Sand for information.8.4.2Darcy Drive Copper Water Service Replacements - Tender Award - EPW-2024-57 1.Darcy Drive Copper Water Service Replacements - Tender Award.pdfRecommendationTHAT: Council receive Report EPW 2024-50 Darcy Drive Copper Water Service Replacements - Tender Award for information.RecommendationTHAT: Council award the Darcy Drive Copper Water Service Replacements in the amount of $78,196 (incl HST) to Master Utility Division Inc.9.Reports from Boards and Committees RecommendationTHAT: the reports from boards and committees be received for information.9.1Police Services Board - Monthly Activity Reports - May 2024 1.May Activity Report.pdf2.May CID Report.pdf3.May Court Report.pdf4.May 2024 Ident report.pdf5.May UCR Report.pdf9.2Police Services Board Meeting Minutes - May 22, 2024 1.Post-Meeting Minutes - PSB_May22_2024 - English.pdf10.County Council Report 11.Enquiries or Comments by Members 12.Schedule of Meetings Tuesday, July 16, 2024 @ 5:00 p.m. - Special Meeting (WWTP) Thursday, July 18, 2024 @ 4:00 p.m. - Special Meeting (Service Delivery) Tuesday, August 06, 2024 @ 4:00 p.m. - Regular Council Meeting 13.In Camera Council may move into Closed Session for the purpose of discussing the following: One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes) One item pursuant to Section 239(2)(d) of the Municipal Act, 2001, as amended, regarding labour relations or employee negotiations (Hiring Report); One item pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal employees (Strathroy Caradoc Housing Corporation); One item pursuant to Section 239(2)(k) of the Municipal Act, 2001, as amended, a position, plan, procedure, criteria, or instruction to be applied to negotiations. (Southgrove Subdivision). RecommendationTHAT: Council move into closed session at _____ for the purpose of discussing the following: One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes) One item pursuant to Section 239(2)(d) of the Municipal Act, 2001, as amended, regarding labour relations or employee negotiations (Hiring Report); One item pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal employees (Strathroy Caradoc Housing Corporation); One item pursuant to Section 239(2)(k) of the Municipal Act, 2001, as amended, a position, plan, procedure, criteria, or instruction to be applied to negotiations. (Southgrove Agreement). 14.Open Session Resume RecommendationTHAT: Closed Session adjourn at ____ and Open Session resume.15.Report on Closed Session Mayor Grantham to report on the Closed Session.RecommendationTHAT: the direction in Closed Session be approved.16.Consideration of By-laws 16.1By-law No. 63-24 1.Bylaw 63-24 CCBF AMO Transfer Agreement.pdf2.CCBF AMO Funding Agreement.pdfBeing a by-law to authorize a Municipal Funding Agreement on the Canada Community-Building Fund between the Association of Municipalities of Ontario and the Municipality of Strathroy-Caradoc.RecommendationTHAT: By-law No. 63-24 receive first, second and third and final reading.16.2By-law No. 64-24 1.ZBA22-2024 6729 Calvert Dr By-law 64-24.pdfBeing a by-law to amend By-law No. 43-08, being the comprehensive zoning by-law for the Municipality of Strathroy-Caradoc (regarding ZBA22-2023 6729 Calvert Drive).RecommendationTHAT: By-law No. 64-24 receive first, second and third and final reading.16.3By-law No. 65-24 1.By-law 65-24 Lions Gate Assumption.pdfBeing a by-law to dedicate, accept and assume streets and services within the Plan of Subdivision known as Plan 33M-775. Armstrong Street and McNeil Street and Blocks 68 & 69 inclusive, in the Municipality of Strathroy-Caradoc, In Accordance with the agreements pertaining registered as Instrument Number ER1231848.RecommendationTHAT: By-law No. 65-24 receive first, second and third and final reading.16.4By-law No. 68-24 1.By-law 68-24- Confirmatory By-Law - July 15, 2024.pdfBeing a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.RecommendationTHAT: By-law No. 68-24 receive first, second and third and final reading.16.5By-law No. 69-24 1.By-law 69-24-RZone Policy.pdfBeing a by-law to establish an RZone Policy.RecommendationTHAT: By-law No. 69-24 receive first, second and third and final reading.16.6By-law No. 70-24 1.Bylaw 70-24 - Ammendment to Appointment Bylaw - SCHC.pdfBeing a by-law to amend By-law 81-22 being a by-law to appoint members and Council Representatives to certain authorities, boards and committees. (Strathroy Caradoc Housing Corporation Board Members)RecommendationTHAT: By-law No. 70-24 receive first, second and third and final reading.17.Adjournment RecommendationTHAT: the July 15, 2024 Regular Council Meeting adjourn at ____.No Item Selected This item has no attachments.1.Bylaw 63-24 CCBF AMO Transfer Agreement.pdf2.CCBF AMO Funding Agreement.pdf1.Comms - Tweed RE OPP Funding.pdf1.Comms - Cobalt Township RE Asset Retirement Obligation.pdf1.Comms - OSM RE Regulations for Importation and Safe Use of Lithium-ion Batteries.pdf1.Comms - St. Catharines RE AMO Green Roads Pilot Project.pdf1.Building_Stats_2024_Q2.pdf1.May Activity Report.pdf2.May CID Report.pdf3.May Court Report.pdf4.May 2024 Ident report.pdf5.May UCR Report.pdf1.Post-Meeting Minutes - PSB_May22_2024 - English.pdf1.Amended Articles of Incorporation - June 26, 2024.pdf2.SCHC By-law 1 - June 26, 2024.pdf3.CHC 2024 Proposed Budget -06-07-2024 (1).pdf1.Lions Gate Subdivision, Mt. Brydges Assumption.pdf1.ZBA22-2023 6729 Calvert Drive Planning Evaluation Report_PM.pdf2.ZBA22-2023 6729-6735 Calvert Drive Application_Redacted.pdf1.RZone Policy.pdf2.RZone Policy Reviewed July 2024.pdf3.Redline RZone Policy Reviewed July 2024.pdf1.ZBA22-2024 6729 Calvert Dr By-law 64-24.pdf1.By-law 65-24 Lions Gate Assumption.pdf1.Darcy Drive Copper Water Service Replacements - Tender Award.pdf1.By-law 69-24-RZone Policy.pdf1.Planning Committee Options Report.pdf2.SUMMARY OF OPTIONS CHART.pdf1.Mt Brydges WWTF Sand Update.pdf1.Temp Wye Connection Request - Proposed Severed Parcel Fronting Emerson St (Currently Part of 22608 Adelaide Rd)_Redacted.pdf1.Emergency Glycol Pump Repair and Replacement .pdf1.Commercial Autonomous Mower Cost Sharing Proposal.pdf1.Post-Meeting Minutes - CM_Jul02_2024 - English.pdf1.Bylaw 70-24 - Ammendment to Appointment Bylaw - SCHC.pdf1.Southgrove Assumption Report.pdf1.Q1- 2024 Financial Status Report.pdf2.Reserves Reserve Funds Trust Funds and Security Deposits Analysis 2023.pdf3.MOSC 2024 Operating Budget to Actual Summary.pdf1.By-law 68-24- Confirmatory By-Law - July 15, 2024.pdf