Municipality of Strathroy-Caradoc

Regular Council Session

Minutes

Monday, June 17, 2024

5:00 P.m. - 6:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

Present:

• Mayor Colin Grantham
• Deputy Mayor Mike McGuire
• Councillor John Brennan
• Councillor Frank Kennes
• Councillor Steve Pelkman
• Councillor Donna Pammer
• Councillor Sandi Hipple
• Councillor Greg Willsie
• Councillor Brian Derbyshire

Also Present:

• Trisha McKibbin, Chief Administrative Officer
• Jennifer Pereira, Deputy Clerk/Lottery Licensing Officer (Recorder)
• Brianna Hammer-Keidel, Director of Legal and Legislative Services/Clerk
• Bill Dakin, Director of Financial Services/Treasurer
• Rob Lilbourne, Director of Community Services
• Jennifer Huff, Director of Building and Planning
• Doug Payne, Director of Human Resources

Others Present:

• Dave Cash, Cash and Associates

  Bill Winegard, Cash and Associates

  Jim Morton, Resident

  Andrew Mirabella, Hemson Consulting

  Nataliya Kelbas,Hemson Consulting

   

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1.

Roll Call

The Clerk has confirmed Council attendance.

2.

Call to Order/Approve Agenda

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the June 17, 2024 Regular Council Meeting Agenda be approved as circulated.

  Carried

3.

Declaration of Pecuniary Interest

None.

4.

In Camera- Part One

• Moved by Councillor Hipple
  Seconded by Deputy Mayor McGuire

  THAT:  Council move into closed session at 5:01 p.m. for the purpose of discussing the following:

  • One item in pursuant to Section 239(2)(a) of the Municipal Act regarding the security of municipal property; Section 239(2)(e) regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
  • One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
  • One item pursuant to Section 239(2)(b) of the Municipal Act regarding personal matters about identifiable individuals (Mount Brydges Waste Water Treatment Plant).
  Carried

5.

Open Session Resume

The open session resumed at 6:21 p.m.

6.

Report on Closed Session

Mayor Grantham reports that Council moved into closed session for the purpose of discussing the following:

• One item in pursuant to Section 239(2)(a) of the Municipal Act regarding the security of municipal property; Section 239(2)(e) regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
• One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation, including matters before administrative tribunals; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Mount Brydges Waste Water Treatment Plant);
• One item pursuant to Section 239(2)(b) of the Municipal Act regarding personal matters about identifiable individuals (Mount Brydges Waste Water Treatment Plant).

• Moved by Councillor Kennes
  Seconded by Deputy Mayor McGuire

  THAT: the direction in Closed Session be approved.

  Carried

7.

Presentations/Delegations/Petitions

7.1

Strathroy-Caradoc Strategic Plan

David Cash and Bill Winegard, Cash and Associates presented the Strategic Plan to Council.

• Moved by Councillor Pelkman
  Seconded by Councillor Brennan

  THAT: the Strathroy-Caradoc Strategic Plan 2024-2029 Update be received for information.

  Carried
• Moved by Councillor Kennes
  Seconded by Deputy Mayor McGuire

  THAT: Council adopt the Strathroy-Caradoc Strategic Plan 2024-2029.
  THAT: Council direct the Chief Administrative Officer to bring forward a future report on the implantation plan, how the plan is to be measured and an annual update on the strategic initiatives.

  Carried

8.

Approval of Minutes

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: the following meeting minutes be approved as written.

  • Regular Council Meeting Minutes - June 3, 2024
  • Special Meeting Minutes - June 10, 2024
  Carried

8.1

Regular Council Meeting Minutes – June 3, 2024

8.2

Special Meeting Minutes - June 10, 2024

9.

Communications

• Moved by Councillor Kennes
  Seconded by Councillor Pammer

  THAT: Council receive the communication items for information.

  Carried
• Moved by Councillor Pammer
  Seconded by Deputy Mayor McGuire

  THAT: the matter of the installation of sidewalks on Dell Drive be re-opened for consideration and further;
  THAT: Council dispense with the requirement for introduction by way of Notice of Motion so the matter may be reconsidered immediately.

  Carried
• Moved by Councillor Pammer
  Seconded by Deputy Mayor McGuire

  THAT: sidewalks not be placed on Dell Drive and the funds be allocated in another area of Ward 1 where sidewalks are necessary and wanted; and further,
  THAT: staff write to the school board to inquire further about safe drop-off in the area on their own property.

  Carried

9.1

Virtual Community Open House - Proposed Development for 22226 Adelaide Road

9.2

Bluewater Recycling Association Board Meeting Highlights - May 30, 2024

9.3

Middlesex-London Board of Health Meeting Summary - May 16, 2024

9.4

Comprehensive Review of the Strathroy-Caradoc Zoning By-Law

9.5

Municipality of Callander - Urging the Provincial Government to Promptly Resume Property Assessment Cycle

9.6

Resident Letter regarding Dell Drive Proposed Sidewalks

9.7

Middlesex County - Bill 185 Fact Sheet

10.

Notice of Motion

10.1

Mayor Colin Grantham - To Be Voted On

• Moved by Mayor Grantham
  Seconded by Councillor Pammer

  THAT: staff present a report on the assumption of the South Grove subdivision for the July 15 Council meeting.

  Carried

10.2

Councillor Greg Willsie - Not To Be Voted On

Consideration of  Councillor Willsie's motion was deferred until the July 2 Regular Council Meeting.

WHEREAS RV Anderson does the majority of the Engineering on the Municipality of Strathroy-Caradoc’s Water and Wastewater projects and consults on the operations of the Municipality’s wastewater plants; and

WHEREAS RV Anderson has been supervising the operation of both of Strathroy-Caradoc's Wastewater treatment plants, and both treatment plants are experiencing increased testing failures; and

WHEREAS Upon completion, a significant number of RV Anderson's engineered upgrade projects lead to new upgrade projects that are required or emergency in both Strathroy and Mount Brydges wastewater systems;

NOW THEREFORE BE IT RESOLVED THAT: All projects where RV Anderson is the main or sole provider of Engineering support be paused and reviewed by a third party.

10.3

Councillor Brian Derbyshire - To Be Voted On

• Moved by Councillor Derbyshire
  Seconded by Deputy Mayor McGuire

  THAT: a Whistleblower Policy be created by Human Resources staff.

  Carried

11.

Reports from Departments

11.1

Building and Planning

11.1.1

Development Charges Background Information Prior to DC Update - BBP-2024-63

Andrew Mirabella and Nataliya Kelbas, Hemson Consulting presented to Council and outlined what a Development Charges update includes. 

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Council receive report BBP-2024-63 on development charges, including the Council presentation, as background information prior to the next Municipal Development Charge Update.

  Carried

11.1.2

Potential Updates to By-laws - BBP-2024-64

• Moved by Councillor Kennes
  Seconded by Councillor Pammer

  THAT: Council receive report BBP-2024-64 on potential updates to by-laws for information.

  Carried
• Moved by Councillor Derbyshire
  Seconded by Councillor Pammer

  THAT: Direct staff to prepare a report and draft a by-law on only the NOISE / PARKING / PROPERTY STANDARDS / ADDRESSING at this time for consideration at a future Strategic Priorities Meeting.

  Carried

11.1.3

CIP Applications June 2024 - BBP-2024-65

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: Council receive report BBP-2024-65 for information.

  Carried
• Moved by Councillor Kennes
  Seconded by Councillor Hipple

  THAT: Council approve Dan Kiekens and Jason Hastings’ application for funding through the Additional Unit Program to the maximum amount of $31,500; and
  THAT: Council refer By-law No. 58-24, which authorizes the CIP agreement with Dan Kiekens and Jason Hastings, to the Consideration of By-laws section of the agenda for approval.

  Carried

11.1.4

Middlesex County Development Charges - BBP-2024-66

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Derbyshire

  THAT: Council receive report BBP-2024-66 Middlesex County Development Charges for information.

  Carried
• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pammer

  THAT: Comments outlined in the Comments Section of this report be provided to Middlesex County.

  Carried

11.2

Engineering and Public Works 

11.2.1

2024 Asphalt Resurfacing Award - EPW-2024-53

• Moved by Councillor Brennan
  Seconded by Councillor Hipple

  THAT: Council receive report EPW-2024-53 - 2024 Asphalt Resurfacing Award for information.

  Carried
• Moved by Councillor Derbyshire
  Seconded by Councillor Pelkman

  THAT: the 2024 Asphalt Resurfacing is awarded to Armstrong Paving and Materials Group Ltd. for the amount of $384,151.93 plus HST.

  Carried

11.2.2

2024 Tar and Chip Award - EPW-2024-54

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: Council receive report EPW-2024-54 - 2024 Tar and Chip Award for information.

  Carried
• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: the 2024 Tar and Chip is awarded to Cornell Construction Limited for the amount of $604,795.00 plus HST, and further;
  THAT: the additional $28,945.00 be funded from the 2024 Asphalt Resurfacing surplus.

  Carried

11.2.3

Replacement of Structure C09 on Glen Oak Road and Repairs to Structure C17 on Christina Road Tender Award - EPW-2024-55

• Moved by Councillor Hipple
  Seconded by Councillor Derbyshire

  THAT: Council receive report EPW-2024-55 Replacement of Structure C09 on Glen Oak Road and Repairs to Structure C17 on Christina Road Tender Award for information.

  Carried
• Moved by Councillor Pelkman
  Seconded by Councillor Kennes

  THAT: Council award the Replacement of Structure C09 on Glen Oak Road and Repairs to C17 on Christina Road to Cope Construction & Contracting Inc. for the amount of $469,389.50 plus HST, and further;
  THAT: Council award the Engineering Services for the Replacement of Structure C09 on Glen Oak Road and Repairs to C17 on Christina Road to B.M. Ross and Associates Limited for the amount of $65,550 plus HST.

  Carried

11.3

Chief Administrative Officer

11.3.1

Establishment of Candidate Selection Panel for Director of Engineering & Public Works, CAO-2024-23

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: Council receive report CAO-2024-23 Establishment of Candidate Selection Panel for Director of Engineering & Public Works for information.

  Carried
• Moved by Deputy Mayor McGuire
  Seconded by Councillor Derbyshire

  THAT: Council appoint the following individuals to the Candidate Selection Panel for the Director of Engineering & Public Works: CAO Trisha McKibbin, Director of Human Resources Doug Payne, and a member of Council.

  Carried

12.

Reports from Boards and Committees

• Moved by Councillor Kennes
  Seconded by Councillor Derbyshire

  THAT: the reports from boards and committees be received for information.

  Carried

12.1

Committee of Adjustment Meeting Minutes of May 02, 2024

13.

County Council Report

14.

Enquiries or Comments by Members

Mayor Grantham hopes that the parties involved with the Strathroy Rockets will ensure that the team remains part of the community.

Councillor Hipple expresses to the Community that the Transfer Station is open and takes grass cuttings and brush for free. 

Councillor Kennes commends all the volunteers' running activities within our community.

Councillor Brennan was pleased with the community participation for the Show and Shine, Farmer's Market, Hometown Festivals Concerts.

Councillor Pelkman shares his condolences for Joyce Bennett who was a School Board Trustee that served the community tremendously.

Councill Derbyshire shares with the community that farming equipment is still present on the roads.

Councillor Pammer reminds the public to take more time and exercise caution with cyclists on the road.

Deputy Mayor McGuire encourages the Mayor to reach out to the new owners of the Strathroy Rockets to ensure they stay a part of the community.

15.

In Camera - Part Two

• Moved by Councillor Pelkman
  Seconded by Deputy Mayor McGuire

  THAT:  Council move into closed session at 8:13 p.m. for the purpose of discussing the following:

  • One item in accordance with Council’s procedure by-law (to approve June 3, 2024 in camera meeting minutes);
  • One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Servicing Agreement Between Strathroy-Caradoc and Adelaide Metcalfe).
  Carried

16.

Open Session Resume

Open Session resumed at 9:09 p.m.

17.

Report on Closed Session

Mayor Grantham reports that Council moved into closed session for the purpose of discussing the following:

• One item in accordance with Council’s procedure by-law (to approve June 3, 2024 in camera meeting minutes);
• One item pursuant to Section 239(2)(e) of the Municipal Act regarding litigation or potential litigation; and Section 239(2)(f) regarding advice subject to solicitor-client privilege (Servicing Agreement Between Strathroy-Caradoc and Adelaide Metcalfe).

• Moved by Councillor Brennan
  Seconded by Deputy Mayor McGuire

  THAT: the direction in Closed Session be approved.

  Carried

18.

Schedule of Meetings

• Special Council Meeting (Zoning By-law Kick-off Project) - Monday, June 24, 2024 @ 6:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Tuesday, July 2, 2024 @ 6:00 p.m. - Council Chamber/Hybrid
• Special Council Meeting (Strategic Priorities) - Monday, July 8, 2024 @ 5:00 p.m. - Committee Room
• Regular Council Meeting - Monday, July 15, 2024 @ 6:00 p.m. - Caradoc Community Centre

19.

Consideration of By-laws

19.1

By-law No. 58-24 

Being a by-law to authorize the execution of a Community Improvement Plan, additional unit grant agreement between The Corporation of the Municipality of Strathroy-Caradoc and Daniel Kiekens and Jason Hastings RE: 68 Front St W, Strathroy

• Moved by Councillor Kennes
  Seconded by Deputy Mayor McGuire

  THAT: By-law No. 58-24 receive first, second and third and final reading.

  Carried

19.2

By-law No. 59-24

A by-law to confirm the proceedings of the Corporation of the Municipality of Strathroy-Caradoc - June 17, 2024

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pelkman

  THAT: By-law No. 59-24 receive first, second and third and final reading.

  Carried

20.

Adjournment

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the June 17, 2024 Regular Council Meeting adjourn at 9:12 p.m.

  Carried