Municipality of Strathroy-Caradoc

Regular Council Session

Minutes

Monday, May 05, 2025

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

Present:

• Mayor Colin Grantham
• Deputy Mayor Mike McGuire
• Councillor John Brennan
• Councillor Frank Kennes
• Councillor Steve Pelkman
• Councillor Donna Pammer
• Councillor Sandi Hipple
• Councillor Greg Willsie
• Councillor Brian Derbyshire

Also Present:

• Rob Browning, Chief Administrative Officer
• Bill Dakin, Director of Financial Services/Treasurer
• Rob Lilbourne, Director of Community & Development Services
• Doug Payne, Director of Human Resources
• Mark Ortiz, Director of Engineering & Public Works
• Tim Williams, Manager of Planning, County of Middlesex
• Jennifer Pereira, Director of Legal & Legislative Services/Clerk
• Melonie Carson, Deputy Clerk/Records Management Coordinator (Recorder)

Others Present:

• Steve Beasley, Deputy Chief of Fire, Prevention & Training

  Heather Lalonde, Director of Economic Development & Community Engagement

  Sherri Kroll, Middlesex Community Living

  Tyler Damen, Strathroy Hospice Board

  Kasey McNaughton, Resident

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1.

Roll Call

Mayor Grantham confirmed attendance noting that Councillor Derbyshire will be arriving late.

2.

Call to Order/Approve Agenda

• Moved by Councillor Hipple
  Seconded by Deputy Mayor McGuire

  THAT: the May 5, 2025 Regular Council Meeting Agenda be approved as circulated.

  Carried

3.

Declaration of Pecuniary Interest

Councillor Willsie declared a conflict on Item 8.1.5 - Community Improvement Application – May 2025 – 8668 Longwoods Road - BBP-2025-46 as he is the applicant.

4.

Presentations/Delegations/Petitions

4.1

Welcoming Community Committee - Middlesex Community Living

Sherri Kroll, Middlesex Community Living, was present to speak.

4.2

Strathroy Hospice Board

Tyler Damen, Strathroy Hospice Board, was present to speak.

Councillor Derbyshire joined the meeting at 6:17 p.m.

4.3

Kasey McNaughton - Drainage Concerns -133 Beech Street

Kasey McNaughton, Resident, was present to speak to drainage concerns at 133 Beech Street.

• Moved by Councillor Derbyshire
  Seconded by Deputy Mayor McGuire

  THAT: Council ask staff to bring a report back on the costing and where we are at with Beech Street and this be brought back to the second meeting in June.

  Carried

5.

Public Meeting

5.1

Public Meeting No. 1

5.1.1

Motion to open the public meeting

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 23722 Glen Oak Road, Strathroy, ON be hereby opened.

  Carried

5.1.2

Report to be presented by the Planner, BBP-2025-38

Tim Williams, Manager of Planning, County of Middlesex, was present to speak to the report and answer questions from members.

5.1.3

Comments and inquiries by the public for the proposed rezoning

None.

5.1.4

Comments and questions from Members of Council

The following Members of Council spoke: Councillor Willsie, Councillor Derbyshire

5.1.5

Motion to close the public meeting

• Moved by Councillor Brennan
  Seconded by Deputy Mayor McGuire

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 23722 Glen Oak Road, Strathroy, ON be hereby closed.

  Carried

5.1.6

Decision/Resolution

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Derbyshire

  THAT: Report BBP-2025-38 regarding rezoning application ZBA 8-2025 be received for information, and further;
  
  THAT: the ZBA 8-2025 be approved, and further;
  
  THAT: By-law No. 50-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

  Carried

5.2

Public Meeting No. 2

5.2.1

Motion to open the public meeting

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 6978 Scotchmere Drive, Strathroy, ON be hereby opened.

  Carried

5.2.2

Report to be presented by the Planner, BBP-2025-40

Tim Williams, Manager of Planning, County of Middlesex, was present to speak to the report and answer questions from members.

5.2.3

Comments and inquiries by the public for the proposed rezoning

None.

5.2.4

Comment and questions from Members of Council

None.

5.2.5

Motion to close the public meeting

• Moved by Councillor Pammer
  Seconded by Councillor Willsie

  THAT: the public meeting to consider an application for Zoning By-law Amendment for the property located at 6978 Scotchmere Drive, Strathroy, ON be hereby closed.

  Carried

5.2.6

Decision/Resolution

• Moved by Councillor Hipple
  Seconded by Councillor Willsie

  THAT: Report BBP-2025-40 regarding rezoning application ZBA 7-2025 be received for information, and further;
  
  THAT: the rezoning application ZBA 7-2025 be approved, and further;
  
  THAT: By-law No. 53-25 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval

  Carried

6.

Approval of Minutes

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Brennan

  THAT: the Regular Council Meeting minutes of April 22, 2025 be approved as written, and further;
  
  THAT: the Special Council Meeting minutes of April 28, 2025 be approved as written.

  Carried

6.1

Regular Council Meeting Minutes – April 22, 2025

6.2

Special Council Meeting Minutes - April 28, 2025

7.

Consent Items

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Consent Agenda Items 7.1 and 7.2 be received for information.

  Carried

7.1

Communications

7.1.1

Strathroy Caradoc Cruisers - Hometown Festival Show and Shine

7.1.2

St. Clair Conservation Authority 2024 Annual Report

7.2

Reports from Boards and Committees

7.2.1

Police Services Board Meeting Minutes – March 18, 2025

7.2.2

Police Services Board Monthly Activity Reports - March 2025

7.2.3

Tri-Township Arena Board Meeting Minutes - March 13, 2025

7.2.4

Bluewater Recycling Association - 2024 Annual Report

8.

Reports from Departments

8.1

Building and Planning

8.1.1

Community Improvement Applications – May 2025 – 22443 Adelaide Road - BBP-2025-42

Saja Alasmar, Development Services Coordinator, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Hipple

  THAT: Report BBP-2025-42 “Community Improvement Applications - May 2025 - 22443 Adelaide Road” be received for information, and further;
  
  THAT: Council approve Tara Thomas and Cecilia Arnett’s application for funding through the Beautification Program to the maximum amount of $5,600.13.

  Carried

8.1.2

Community Improvement Application- May 2025 – 53 Hemlock Blvd. - BBP-2025-43

Saja Alasmar, Development Services Coordinator, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Report BBP-2025-43 “Community Improvement Application – May 2025 – 53 Hemlock Blvd.” be received for information.

  Carried
• Moved by Councillor Kennes
  Seconded by Councillor Pammer

  THAT: Council approve Michael and Julianne Kloss's application for the full amount of $9,450.01.

  Carried

8.1.3

Community Improvement Application – May 2025 – 79 Bradley Avenue - BBP-2025-44

Saja Alasmar, Development Services Coordinator, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Kennes

  THAT: Report BBP-2025-44 “Community Improvement Application – May 2025 – 79 Bradley Avenue” be received for information, and further;
  
  THAT: Council approve Graham Stepien’s application for funding through the Additional Unit Program to the maximum amount of $16,752.00.

  Carried

8.1.4

Community Improvement Application – May 2025 – 77, 79, 81 Thomas Street - BBP-2025-45

Saja Alasmar, Development Services Coordinator, was present to speak to the report and answer questions from members.

• Moved by Deputy Mayor McGuire
  Seconded by Councillor Pelkman

  THAT: Report BBP-2025-45 “Community Improvement Application – May 2025 – 77, 79, 81 Thomas Street” be received for information, and further;
  
  THAT: Council approve Dale Ross’ CIP By-law Amendment through the Beautification Program.

  Carried

8.1.5

Community Improvement Application – May 2025 – 8668 Longwoods Road - BBP-2025-46

Saja Alasmar, Development Services Coordinator, was present to speak to the report and answer questions from members.

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: Report BBP-2025-46 “Community Improvement Application – May 2025 – 8668 Longwoods Road” be received for information, and further;
  
  THAT: Council deny Greg Willsie’s application for funding through the Additional Unit Program to the maximum amount of $20,210.46.

  Carried

8.2

Engineering and Public Works 

8.2.1

2025 Sidewalk Program Recommendations - EPW-2025-26

Mark Ortiz, Director of Engineering & Public Works, was present to speak to the report and answer questions from members.

• Moved by Councillor Pelkman
  Seconded by Councillor Brennan

  THAT: Council receive report EPW-2025-26 Sidewalk Program Recommendations for information, and further;
  
  THAT: Council direct staff to proceed with tendering the 2025 Sidewalk Program for the sidewalks identified in this report.

  Carried

8.3

Fire Services 

8.3.1

Automatic Aid Agreement with the Township of Adelaide Metcalfe - FIRE-2025-01

Steve Beasley, Deputy Chief of Fire, was present to speak to the report and answer questions from members.

Councillor Pammer declared an indirect pecuniary interest as there is a financial implication to this discussion as her association with the Chamber of Commerce and the township being a member, so excused herself from the conversation.

• Moved by Councillor Hipple
  Seconded by Councillor Kennes

  THAT: Report FIRE-2025-01 “Automatic Aid Agreement with the Township of Adelaide Metcalfe” be received for information, and further;
  
  THAT: Strathroy-Caradoc Council authorize the Mayor and Clerk to execute an Agreement for the Activation of Automatic Aid with the Township of Adelaide Metcalfe for emergency response to Highway 402 between Exit 65 (Centre Road) and Exit 69 (Hickory Drive), and further;
  
  THAT: By-law No. 03-25 be forwarded to the Consideration of By-laws section of the agenda for adoption.

  Carried
• Moved by Deputy Mayor McGuire
  Seconded by Councillor Willsie

  THAT: this be deferred to the next meeting for a change in language or information that satisfies me that we have a full cost recovery.

  Loss

9.

County Council Report

9.1

Middlesex County Council Meeting Highlights – April 22, 2025

10.

Announcements and Inquiries by Members

11.

Schedule of Meetings

• SC2045 Council Workshop - Monday, May 12, 2025 @ 4:00 p.m. (Committee Room, 2nd Floor)
• Regular Council Meeting - Tuesday, May 20, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)
• SC2045 Council Workshop - Monday, May 26, 2025 @ 4:00 p.m. (Committee Room, 2nd Floor)
• Regular Council Meeting - Monday, June 2, 2025 @ 6:00 p.m. (Council Chamber/Hybrid)

12.

In Camera

• Moved by Councillor Pelkman
  Seconded by Deputy Mayor McGuire

  THAT:  Council move into closed session at 7:25 p.m. for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of April 22, 2025), and;
  • One item pursuant to Section 239(2)(f) of the Municipal Act, 2001, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Recreation Safety), and further;
    

  THAT: Council take a 10 minute recess.

  Carried

13.

Open Session Resume

• Moved by Councillor Derbyshire
  Seconded by Deputy Mayor McGuire

  THAT: Closed Session adjourn at 7:58 p.m. and Open Session resume.

  Carried

14.

Report on Closed Session

Mayor Grantham reported that Council moved into closed session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes of April 22, 2025) (the meeting minutes were approved), and;
• One item pursuant to Section 239(2)(f) of the Municipal Act, 2001, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Recreation Safety) (Council received advice from legal counsel and no further direction was given).

15.

Consideration of By-laws

• Moved by Councillor Brennan
  Seconded by Councillor Kennes

  THAT: By-law No. 03-25, By-law No. 50-25, By-law No. 53-25, By-law No. 54-25, By-law No. 55-25, By-law No. 56-25, By-law No. 62-25 and By-law No. 63-25 receive first, second and third and final reading.

  Carried

15.1

By-law No. 03-25

A by-law to authorize the execution of an agreement between the Corporation of the Municipality of Strathroy-Caradoc, as represented by the Strathroy-Caradoc Fire Department and the Corporation of the Township of Adelaide Metcalfe, as represented by the Adelaide Metcalfe Fire Department.

15.2

By-law No. 50-25

A by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (23722 Glen Oak Rd)

15.3

By-law No. 53-25

A by-law to amend the Strathroy-Caradoc Zoning By-law for the property municipally known as 6978 Scotchmere Drive.

15.4

By-law No. 54-25

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and The Bell Tower Ltd.: 22443 Adelaide Road, Mount Brydges.

15.5

By-law No. 55-25

A by-law to authorize the execution of a Community Improvement Plan, Beautification Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Dale Ross, Ruud Terpstra, Steve and Melissa Boucher: 77, 79, 81 Thomas Street, Strathroy.

15.6

By-law No. 56-25

A by-law to authorize the execution of a Community Improvement Plan, Additional Unit Grant Agreement between the Corporation of the Municipality of Strathroy-Caradoc and Graham Stepien: 79 Bradley Ave, Strathroy.

15.7

By-law No. 62-25

A by-law to authorize the conveyance of property (775 Wright Street, Strathroy).

15.8

By-law No. 63-25

A by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

16.

Adjournment

• Moved by Councillor Pammer
  Seconded by Deputy Mayor McGuire

  THAT: the May 5, 2025 Regular Council Meeting adjourn at 8:00 p.m.

  Carried