Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, January 15, 2024

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Virtual and In-Person)

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the January 15, 2024 - Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Presentations/Delegations/Petitions

4.1

Medal of Distinction Presentations

The Medal of Distinction is intended to be the highest municipal honour available to residents and/or supporters of the Strathroy-Caradoc community. Mayor Grantham will make a brief presentation to each recipient.

5.

Approval of Minutes

5.1

Regular Council Meeting Minutes – December 18, 2023

• Recommendation

  THAT: the Regular Council meeting minutes of December 18, 2023 be approved as written.

5.2

Special Council Meeting Minutes - January 9, 2024

• Recommendation

  THAT: the Special Council meeting minutes of January 9, 2024 be approved as written.

6.

Notice of Motion

6.1

Councillor Donna Pammer- Not to be Voted

THAT: Staff provide Council with a report listing municipally owned lands within the urban settlement boundary that could be appropriate for possible future affordable housing developments.

6.2

Mayor Colin Grantham - Not to be Voted

THAT: the Private Drain Connection (PDC) Charge be set at the following: All new PDC charges that are the result of the installation of new wastewater lines, whether they be Municipality or Developer initiated, be set at the actual cost of the PDC at the time of installation, and that the cost be comprised only of the cost of the pipe and installation, and further;
THAT: any PDC that is not the result of new wastewater infrastructure (such as a request by an individual or business to be connected to an existing wastewater line) be set at $18,500.

6.3

Deputy Mayor Mike McGuire- Not to be Voted

THAT: Council direct the CAO to have the front doors of the City Hall unlocked during the normal business hours of the Municipal administration.
THAT: Council direct the CAO to have the front doors of City Hall unlocked one half hour before all scheduled Council and Committee meetings which would normally be open for public attendance.
THAT: Council direct the CAO to have the blue film on the front doors removed.
THAT: Council direct the CAO to have this completed within 30 days of the passing of this motion.

6.4

Mayor Colin Grantham - Not to be Voted

THAT: Council strike the following two committees: Strategic Priorities and Building & Planning, and further;
THAT: both committees be comprised of Council as a Whole, and further;
THAT: both committees meet monthly, and further;
THAT: both committees commence March 1, 2024.

7.

Drainage Matters

7.1

Consideration of Drainage Report - Ballantine - Christina Road Drain 2023 - EPW-2024-01

A report from Spriet Associates is provided.

7.1.1

Staff will give an overview of the work provided.

7.1.2

Questions from affected property owners.

7.1.3

Requests from those present to add or remove their name(s) from the petition.

7.1.4

Comments or questions from Members of Council.

7.1.5

Decision. (If approved, first and second reading of the by-law is required.)

• Recommendation

  THAT: Council receive Report EPW 2024-01 for information, and further;
  THAT: Council adopt the Engineers Report for the Ballantine – Christina Road Drain 2023 and give first and second reading to provisional By-law No. 01-24 for the project.

7.2

Court of Revision

7.2.1

Baran Drain 2023 – Court of Revision - EPW-2024-02

7.2.1.1

Resolution to open Court of Revision

• Recommendation

  THAT: the Court of Revision for the Baran Drain 2023 be hereby opened.

7.2.1.2

Appeals (if any) for Baran Drain 2023.

7.2.1.3

Questions from Council.

7.2.1.4

Decision.

• Recommendation

  THAT: Council receive Report EPW 2024-02 for information, and further;
  THAT: Subject to any appeals, provisional By-law No. 89-23 be referred to the Consideration of By-laws section of the agenda for third and final reading.

7.2.1.5

Resolution to close Court of Revision.

• Recommendation

  THAT: the Court of Revision for the Baran Drain 2023 be hereby closed.

7.2.2

Winters Drain 2023 – Court of Revision - EPW-2024-03

7.2.2.1

Resolution to open Court of Revision.

• Recommendation

  THAT: the Court of Revision for the Winters Drain 2023 be hereby opened.

7.2.2.2

Appeals (if any) for the Winters Drain 2023.

7.2.2.3

Questions from Council.

7.2.2.4

Decision.

• Recommendation

  THAT: Report EPW-2024-03 Winters Drain 2023 – Court of Revision be received for information; and further, 
  THAT: Subject to any appeals, provisional By-law No. 92-23 be referred to the Consideration of By-laws section of the agenda for third and final reading.

7.2.2.5

Resolution to close Court of Revision.

• Recommendation

  THAT: the Court of Revision for the Winters Drain 2023 be hereby closed.

8.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

8.1

Middlesex-London Health Unit - November 2023 Board of Health Update

8.2

City of Stratford - Resolution and Correspondence Regarding More Business Support for CEBA Loans

8.3

Conmee Township - Resolution Requesting Individuals with Criminal Records Be Disqualified from Becoming a Candidate in Municipal Elections

8.4

Township of Asphodel-Norwood - Resolution Regarding Rising Municipal Insurance Costs

8.5

Town of Aurora - Resolution Regarding Community Safety and Inciteful Hate Speech

8.6

Town of Aurora - Resolution Regarding Homelessness Crisis

8.7

Tay Township - Resolution Requesting Provincial Cemetery Management Support

9.

Reports from Departments

9.1

Financial Services 

9.1.1

Section 357 Application - FIN-2024-02

• Recommendation

  THAT:  Council receive Report FIN-2024-02 for information, and further;
  THAT: The submitted Section 357 Application for 2023 Wellington Street to remove the commercial assessment portion from the property be approved.

9.1.2

Asset Retirement Obligation Policy - FIN-2024-03

• Recommendation

  THAT: Council receive Report FIN 2024-03 Asset Retirement Obligation Policy for information, and further;
  THAT: Council adopts the Asset Retirement Obligation Policy, and further;
  THAT: By-law No. 06-24 be referred to the Consideration of By-laws Section of the Agenda for approval.

9.1.3

Compensation Adjustments for Elected Officials and Non-Union Staff for the Preliminary 2024 Operating Budget - FIN-2024-01

• Recommendation

  THAT: Council receive for information Report FIN 2024-01 Compensation Adjustments for Elected Officials and Non-Union Staff for the Preliminary 2024 Operating Budget, and further;
  THAT: Council acknowledges the 2024 step advancements for non-union staff and approves expenditures related to the Cost-of-Living rate increase (COLA) for the Non-Union Salary Grid and Council remuneration at 2.0% effective January 1, 2024.

9.1.4

2024 Interim Tax Levy Bylaw - FIN-2024-04

• Recommendation

  THAT: Report FIN-2024-04 be received for information, and further;
  THAT: The 2024 Interim Tax Levy be no more than 50% of the total taxes for municipal and school purposes levied for the year 2023, and further;
  THAT: By-law 05-24 be referred to the Consideration of By-laws Section of the Agenda for approval.

9.2

Community Services

9.2.1

Expression of Interest for a Public, Private Partnership for the Development, Construction, Operation and Maintenance of an Ice Arena and Community Centre - CS-2024-02

• Recommendation

  THAT: Council receive report CS-2024-02 for information and further;
  THAT: Council directs staff to publish the Expression of Interest through the Bids and Tenders page on the Municipal website.

9.3

Engineering and Public Works 

9.3.1

Cost Breakdown for Parkhouse Drive and Troops Road Letter Response - EPW-2023-71

• Recommendation

  THAT: Council receive Report EPW-2024-05 for information.

9.3.2

Traffic Committee Q4 Update - EPW-2024-04

• Recommendation

  THAT: Council receive Report EPW-2024-04 Traffic Committee Q4 Update for information.

9.3.3

Sanitary Private Drain Connection – Council Motion Deferral - EPW-2023-78

• Recommendation

  THAT: Council receive Report EPW-2024-06 Sanitary Private Drain Connection – Council Motion Deferral for information.

9.4

Chief Administrative Officer 

9.4.1

2024 Seasonal Recruiting - HR-2024-01

• Recommendation

  THAT: Report HR-2024-01 “2024 Seasonal Recruiting” be received for information, and further;
  THAT: Council approves Option #2, the recruitment and hiring of all listed 2024 seasonal positions equivalent to the 2023 hiring, and directs the Human Resources Director to commence the recruitment immediately.                          

9.4.2

Conservation Authority Agreement – Lower Thames Valley Conservation Authority - CAO-2024-01

• Recommendation

  THAT:  Council receive Report CAO-2024 - 01 Conservation Authority Agreement for information, and further;
  THAT: Council direct the Mayor and Clerk to execute the agreements, and further;
  THAT: By-law No. 03-24 be referred to the Consideration of By-laws Section of the Agenda for approval.  

9.4.3

Hiring Report – GIS / Planning Assistant and Flex Operators - HR-2024-02

• Recommendation

  THAT: Report HR-2024-02, Hiring Report – GIS/Planning Assistant and Flex Operators, be received for information.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

Tri-Township Arena Meeting Minutes- November 9, 2023

10.2

Police Services Board Monthly Activity Reports - November 2023

10.3

Police Services Board Meeting Minutes - November 21, 2023

10.4

St. Clair Region Conservation Authority Meeting Highlights- December 7, 2023

10.5

Community Development Advisory Committee Meeting Minutes - November 14, 2023

11.

County Council Report

11.1

Middlesex County Council Highlights - December 12, 2023

12.

Enquiries or Comments by Members

13.

Schedule of Meetings

• Tuesday, January 16, 2024 @ 5:30 p.m. - Special Meeting of Council
• Tuesday, January 16, 2024 @ 7:00 p.m.- Finance Committee Meeting
• Wednesday, January 17, 2024 @ 5:00 p.m. - Special Meeting of Council
• Thursday, January 18, 2024 @ 3:00 p.m. - Finance Committee Meeting
• Monday, January 29, 2024 @ 6:00 p.m. - Special Meeting of Council
• Tuesday, January 30, 2024 @ 3:00 p.m. - Finance Committee Meeting
• Monday February 05, 2024 @ 6:00 p.m. - Regular Council Meeting

14.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In Camera Meeting Minutes);
• One item pursuant to Section 239(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal or local board;
• Two items pursuant to Section 239(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposal of land by the municipality or local board;
• One item pursuant to Section 239(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • • One item in accordance with Council's Procedure By-law (to approve In Camera Meeting Minutes)
    • One item pursuant to Section 239(b) of the Municipal Act, 2001, as amended, regarding personal matters about an identifiable individual, including municipal or local board;
    • Two items pursuant to Section 239(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposal of land by the municipality or local board;
    • One item pursuant to Section 239(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

17.

Consideration of By-laws

17.1

By-law No. 89-23

Being a by-law to provide for the construction of the Baran Drain 2023 serving parts of Lots 3 and 4, Concessions 3 and 4 in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law 89-23 receive third and final reading.

17.2

By-law No. 92-23

Being a by-law to provide for the construction of the Winters Drain 2023 serving parts of Lots 15 and 16, Concession 3 in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law 92-23 receive third and final reading.

17.3

By-law No. 01-24

Being a by-law to provide for the construction of the Ballantine-Christina Road Drain 2023 serving parts of Lots 11 to 19, Concession 2 to 5 in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law 01-24 receive first and second reading.

17.4

By-law No. 02-24

Being a by-law to prescribe the height, description and manner of building and maintaining fences.

• Recommendation

  THAT: By-law 02-24 receive first, second and third and final reading.

17.5

By-law No. 03-24

Being a by-law to authorize the execution of an agreement for categories of programs and services between the Municipality of Strathroy-Caradoc and Lower Thames Valley Conservation Authority.

• Recommendation

  THAT: By-law 03-24 receive first, second and third and final reading.

17.6

By-law No. 04-24

Being a by-law to appoint a Clerk for the Corporation of the Municipality of Strathroy-Caradoc (Brianna Hammer-Keidel).

• Recommendation

  THAT: By-law 04-24 receive first, second and third and final reading.

17.7

By-law No. 05-24

Being a by-law to provide for interim levies for the year 2024 for the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 05-24 receive first, second and third and final reading.

17.8

By-law No. 06-24

Being a by-law to establish an Asset Retirement Obligation Policy for the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 06-24 receive first, second and third and final reading.

17.9

By-law No. 08-24 

Being a by-law to amend By-law No. 24-09 and 26-12, being a by-law to regulate enclosures around privately-owned pools in the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 08-24 receive first, second and third and final reading.

17.10

By-law No. 10-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 10-24 receive first, second and third and final reading.

   

18.

Adjournment

• Recommendation

  THAT: the January 15, 2024 - Regular Council Meeting adjourn at ____.