Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Tuesday, September 05, 2023

6:00 P.m. - 10:00 P.m.

Hybrid Meeting (Virtual and In-Person)

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

---

1.

Declaration of Pecuniary Interest

2.

Presentations/Delegations/Petitions

2.1

Josh Smith, Middlesex County Community Navigator

The Community Navigator will give a presentation regarding how residents may access community services and supports.

3.

Public Meeting

3.1

Public Meeting No. 1

The purpose of this public meeting is to consider an application for rezoning for the property located at 7620 Walkers Drive. (Jaslo Farms Ltd.)

3.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for rezoning for the property located at 7620 Walkers Drive be hereby opened.

3.1.2

Report to be Presented by the Planner

3.1.3

Comments in support of the proposed rezoning

3.1.4

Comments in opposition to the proposed rezoning

3.1.5

Comments and questions from Members of Council

3.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for rezoning for the property located at 7620 Walkers Drive be hereby closed.

3.1.7

Decision/Resolution

• Recommendation

  THAT: the rezoning application be approved.

4.

Approval of Minutes

4.1

Regular Council Meeting Minutes – August 8, 2023

• Recommendation

  THAT: the meeting minutes be approved as written.

5.

Drainage Matters

5.1

Funk South Drain 2023 – Engineers Report Consideration Meeting - EPW-2023-47

5.1.1

Staff will give an overview of the work required.

5.1.2

Questions from affected property owners.

5.1.3

Request from those present to add or remove their name(s) from the petition.

5.1.4

Comments or questions from members of Council.

5.1.5

Decision. (If approved, first and second reading of the by-law is required.)

• Recommendation

  THAT: Council adopt the Engineers Report for the Funk South Drain 2023, and give first and second reading to provisional By-law #56-23 for the project.

6.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

6.1

Final Ombudsman Report- Sewer Connection Charges

6.2

CN Railway - Resolution in Support of Rail Safety Week 2023

• Recommendation

  WHEREAS Rail Safety Week is to be held across Canada from September 18 to 24, 2023;
  WHEREAS, 232 railway crossing and trespassing incidents occurred in Canada in 2022; resulting in 66 avoidable fatalities and 43 avoidable serious injuries;
  WHEREAS, educating and informing the public about rail safety (reminding the public that railway rights-of-way are private property, enhancing public awareness of the dangers associated with highway rail grade crossings, ensuring pedestrians and motorists are looking and listening while near railways, and obeying established traffic laws) will reduce the number of avoidable fatalities and injuries cause by incidents involving trains and citizens; and
  Whereas Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness;
  WHEREAS CN has requested City Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality;
  THERFORE; It is hereby RESOLVED to support national Rail Safety Week to be held from September 18 to 24, 2023.

6.3

ChildCan

Request to proclaim September "Childhood Cancer Awareness Month".

6.4

St. Clair Region Conservation Authority

Board of Directors Meeting Highlights for June 22, 2023.

6.5

Municipality of Powassan

Resolution regarding legislative amendments to improve Municipal Codes of Conduct and Enforcement.

6.6

City of Stratford

Communication to the Association of Municipalities of Ontario (AMO) regarding strengthened Municipal Codes of Conduct.

6.7

City of Hamilton

Correspondence regarding provincial amendments to the Greenbelt Plan.

6.8

Township of Emo

Resolution requesting the Provincial government rescind the Ontario Black Ash Recovery Strategy.

6.9

Municipality of Chatham-Kent

Correspondence in support of a new round of federal-provincial infrastructure funding.

6.10

Melbourne Agricultural Society- Noise Exemption Request - Tractor Pull on September 8, 2023

• Recommendation

  THAT: Council approve the noise exemption request for the Melbourne Agricultural Society's Tractor Pull event on September 8, 2023.

7.

Reports from Departments

7.1

Building and Planning

7.1.1

September 2023 Request for Draft Plan of Subdivision Extension – 39T-1702 Westdell (Edgewood, Mt. Brydges) - BBP-2023-101

• Recommendation

  THAT: Council receive report BBP-2023-101 for information; and
  THAT: the County of Middlesex be forwarded notice that the Council of Strathroy-Caradoc recommends approval for a one year extension of the draft plan of subdivision for 39T-SC1702.

7.1.2

Local Service – Oversizing Policy - BBP-2023-102

• Recommendation

  THAT: Council receive report BBP-2023-102 for information; and
  THAT: Council direct staff to present a Local Service – Oversizing Policy for Council to review and consider for approval during a future Council meeting.

7.1.3

Request to Remove ‘H’ Holding Zone – File No: ZBA18-2023 9213 Thorn Drive – Candace & Osvaldo Fiorino - BBP-2023-107

• Recommendation

  THAT: the rezoning application be approved.

7.2

Community Services

7.2.1

Fire Stations Indoor Air Quality (IAQ) – Testing Tender Award - CS-2023-21

• Recommendation

  THAT: Report CS-2023-21 titled Fire Stations Indoor Air Quality (IAQ) – Testing Tender Award be received for information and further;
  THAT: Council approves the awarding of the tender to EXP Services Inc. for a value of $6,537.05 including HST.

7.2.2

565 Lions Park Drive Site Investigation Testing Tender Award - CS-2023-22

• Recommendation

  THAT:  Council receive report CS-2023-22 for information; and further
  THAT: Council award the tender for the Site Investigation Testing at 565 Lions Park Drive to PINCHIN for a value of $53,486.25 plus HST.

7.3

Engineering and Public Works 

7.3.1

Parkhouse Drive and Troops Road Intersection - Engineering Services Award - EPW-2023-48

• Recommendation

  THAT: Council receive report EPW-2023-48 Parkhouse Drive & Troops Road Intersection – Engineering Services Award, and
  THAT: Council award the Engineering Services to GM BluePlan Engineering in the amount of $74,660.00 (excluding HST), and
  THAT: Council approve $10,000 for HST and Contingency Allowance

7.3.2

Adelaide Road Sewer Extension - Engineering Services Award - EPW-2023-49

• Recommendation

  THAT: Council receive report EPW-2023-49 Adelaide Road Sewer Extension – Engineering Services Award; and
  THAT: Council award the Engineering Services to Spriet Associates Engineers & Architects in the amount of $145,546 (excluding HST); and
  THAT: Council approve $15,000 for HST and Contingency Allowance.

7.3.3

Sanitary Private Drain Connection Charge Information - EPW-2023-50

• Recommendation

  THAT: Council receive report EPW-2023-50 for information.

7.4

Fire Services 

7.4.1

Purchase of 2nd set of PPE - FIRE-2023-07

• Recommendation

  THAT: Council receive report FIRE-2023-07 for information; and
  THAT: Council approve the purchase of a 2^nd set of Personal Protective Equipment (PPE), for every member of the department, the purchase cost to be included in the 2024 budget as well as redirection of 2023 Capital monies.

7.5

Chief Administrative Officer

7.5.1

Hiring Report - Chief Administrative Officer and Cemetery Assistant, HR-2023-13

• Recommendation

  THAT: Report HR-2023-13, Hiring Report – Chief Administrative Officer and Cemetery Assistant, be received for information.

8.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

8.1

Committee of Adjustment Meeting Minutes - July 6, 2023

8.2

Tri-Township Meeting Minutes- June 8, 2023

8.3

Bluewater Recycling Association Board of Directors Meeting Highlights - August 17, 2023

8.4

Police Services Board Monthly Activity Reports - July 2023

8.5

Police Services Board Meeting Minutes - July 18, 2023

9.

Consideration of By-laws

• Recommendation

  THAT: the following by-laws receive first, second, and third and final reading:

9.1

By-law No. 56-23

Being a by-law to provide for the construction of The Funk South Drain 2023 serving parts of Lots 10 to 11, Concession 7 in the Municipality of Strathroy-Caradoc in the County of Middlesex.

• Recommendation

  THAT: By-law 56-23, receive first and second reading.

9.2

By-law 60-23

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding the property municipally known as 9213 Thorn Drive).

• Recommendation

  THAT: By-law 60-23, receive first, second and third and final reading.

9.3

By-law 61-23

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law for the Municipality of Strathroy-Caradoc (regarding the property municipally known as 7620 Walkers Drive).

• Recommendation

  THAT: By-law 61-23, receive first, second and third and final reading.

9.4

By-law No. 62-23

A by-law to appoint a Chief Administrative Officer for the Municipality of Strathroy-Caradoc (Trisha McKibbin).

• Recommendation

  THAT: By-law 62-23, receive first, second and third and final reading.

9.5

By-law No. 63-23

A by-law to confirm the designated signing authorities for the Municipality's bank accounts and legal documents.

• Recommendation

  THAT: By-law 63-23, receive first, second and third and final reading.

9.6

By-law No. 65-23

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

• Recommendation

  THAT: By-law 65-23 receive first, second and third and final reading.

   

10.

County Council Report

10.1

Middlesex-London Paramedic Service - 2022 Performance Report

10.2

County Council Highlights - August 15, 2023

11.

Enquiries or Comments by Members

12.

In Camera

Council may move into closed session to discuss the proposed land acquisition and disposal of land, legal matters relating to the Adelaide-Metcalfe Servicing Agreement and the Ontario Land Tribunal and a procedural matter to approve In-Camera meeting minutes as permitted by Section 239 of the Ontario Municipal Act and Council’s Procedure By-law.

• Recommendation

  THAT: Council move into closed session.

13.

Report on In Camera Matters

14.

Schedule of Meetings

• Monday, September 18, 2023 @ 6:00 p.m.- Regular Meeting of Council
• Monday, September 25, 2023 @ 5:00 p.m. - Finance Committee Meeting
• Tuesday, October 03, 2023 @ 6:00 p.m. -Regular Meeting of Council
• Monday, October 16, 2023 @ 6:00 p.m.-Regular Meeting of Council

15.

Adjournment

• Recommendation

  THAT: the meeting adjourn.