Strathroy-Caradoc Police Services Board

Minutes

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Hybrid Meeting (Council Chamber and Virtual)
Strathroy-Caradoc Municipal Office
52 Frank Street, Strathroy, Ontario
Present:
  • Mayor Colin Grantham
  • Chair John Brennan
  • Member Ineke Haan
  • Vice Chair Matt Hall
Absent with Notice:
  • Member Henry Wiersema
Also Present:
  • Mark Campbell, Chief, Strathroy-Caradoc Police Service
  • Jennifer Pereira, Deputy Clerk, Board Secretary (Recorder)
Others Present:
  • Bill Dakin, Director of Financial Services


  • Moved byVice Chair Matt Hall
    Seconded byMayor Colin Grantham

    THAT: the October 23, 2024 Police Services Board Meeting Agenda be approved as circulated.

    Carried
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the minutes of September 17, 2024 General Meeting of the Strathroy-Caradoc Police Services Board be approved as written.

    Carried

Mayor Grantham wonders if response times and number of hours patrolled in each ward can be generated and shared. Chief Campbell indicates that at the last Zone 6 Meeting, the Inspectorate of Policing made a presentation on response times and the intent to look at something going forward.

  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: the monthly reports 6.1 to 6.6 be received for information.

    Carried

Mayor Grantham asks if there any service agreements with the Municipality. Bill Dakin, Director of Financial Services indicates that there is a service agreement in place for IT.

Chair Brennan suggests that a future goal could be to provide service agreements for other areas as well.

Chief Campbell presents the Proposed 2025 Budget and was present for any questions.

Mayor Grantham asks where the Board Secretary salary is allocated in the budget. Chief Campbell indicates that is not in the budget and the change can be made to the Board expenses section of the budget to reflect that.

Member Haan wonders about the reserves and feel the annex of the building needs to come back to the board with timelines and cost. Bill Dakin, Director of Financial Services indicates the original scope of the project was 10 million and that there is 1 million in reserves to reduce the cost to 9 million. 

Member Haan also wonders about remuneration for the board under the board expenses in the budget. She feels that with the changes in the Police Act, the involved training and the extra time involved, that a review of the remuneration should be done, as it has been the same for more than 6 years.

Mayor Grantham wants clarification on who is responsible for the capital decisions financially, if it's the Municipality or the Board. Chief Campbell suggests that the building consultant could perhaps come back and make a presentation to review the project including any financial changes.

  • Moved byVice Chair Matt Hall
    Seconded byMayor Colin Grantham

    THAT: the Board receive report POL-2024-22 for information.

    Carried
  • Moved byMayor Colin Grantham
    Seconded byVice Chair Matt Hall

    THAT: the cost of the Police Secretary Salary and Human Resources Services be included in the 2025 Budget.

    Carried
  • Moved byMember Ineke Haan
    Seconded byVice Chair Matt Hall

    THAT: board request a report on the review of the remuneration; and
    THAT: it be linked to the cost-of-living increases and rise in parallel with Council.

    Carried
  • Moved byMayor Colin Grantham
    Seconded byVice Chair Matt Hall

    THAT: the board defer the 2025 Budget to the next meeting.

    Carried
  • Moved byVice Chair Matt Hall
    Seconded byMember Ineke Haan

    THAT: Report HR-2024-20, “Updated Job Description – Police Services Board Secretary,” dated October 23, 2024, be received for information, and further;

    THAT: The Board accept and approve the attached Draft Job Description for the Police Services Board Secretary.

    Carried
  • Moved byVice Chair Matt Hall
    Seconded byMayor Colin Grantham

    THAT: the board move into closed session at 11:10 a.m.

    Carried

Chair Brennan reports that the board moved into closed session to discuss the following:

  • One item in accordance with the Municipality's Procedure By-law (to approve In-Camera Meeting Minutes)
  • One item pursuant Section 44 (2)(b) of the Community Safety and Policing Act, 2019, as amended, regarding personal matters about an identifiable individual, including members of the police service or any other employees of the board.
  • Moved byMayor Colin Grantham
    Seconded byVice Chair Matt Hall

    THAT: the meeting adjourn at 11:15 a.m.

    Carried