Municipality of Strathroy-Caradoc
Regular Council Session
Agenda

Monday, October 21, 2024

6:00 P.m. - 11:00 P.m.

Hybrid Meeting (Council Chamber and Virtual)

Strathroy-Caradoc Municipal Office

52 Frank Street, Strathroy, Ontario

The Municipality of Strathroy-Caradoc acknowledges that it is located on Treaty 21 territory. We are thankful to the generations of people who have taken care of this land, including The Chippewas of the Thames First Nation, The Munsee-Delaware First Nation, and The Oneida Nation of the Thames.

 

Vision: Strathroy-Caradoc’s communities will provide economic opportunities, wellbeing and places to call home for residents and businesses.

Mission: We serve the communities of Strathroy-Caradoc by delivering modern municipal services, proactively planning for the future, and facilitating partnerships that advance our goals.

 

 

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1.

Roll Call

2.

Call to Order/Approve Agenda

• Recommendation

  THAT: the October 21, 2024 Regular Council Meeting Agenda be approved as circulated.

3.

Declaration of Pecuniary Interest

4.

Public Meeting

4.1

Public Meeting No. 1

The purpose of this public meeting is to consider the application for Zoning By-law amendment for 29 Caradoc Street South, Strathroy. (Aires and Anita Fernandes)

4.1.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting is to consider the application for Zoning By-law amendment for 29 Caradoc Street South, Strathroy. be hereby opened.

4.1.2

Report to be presented by the Planner

4.1.3

Comments in support of the proposed rezoning

4.1.4

Comments in opposition to the proposed rezoning

4.1.5

Comments and questions from Members of Council

4.1.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting is to consider the application for Zoning By-law amendment for 29 Caradoc Street South, Strathroy. be hereby closed.

4.1.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2024-117 regarding rezoning application ZBA 13-2024, be received for information.

• Recommendation

  THAT: By-law 99-24 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

4.2

Public Meeting No. 2

The purpose of this public meeting is to consider the application for Zoning By-law amendment for 62 McKellar Street, Strathroy. (Corbel Properties Inc.)

4.2.1

Motion to open the public meeting

• Recommendation

  THAT: the public meeting to consider an application for a Zoning By-law amendment for the property at 62 McKellar Street, Strathroy be hereby opened.

4.2.2

Report to be presented by the Planner

4.2.3

Comments in support of the proposed rezoning

4.2.4

Comments in opposition to the proposed rezoning

4.2.5

Comments and questions from Members of Council

4.2.6

Motion to close the public meeting

• Recommendation

  THAT: the public meeting to consider an application for a Zoning By-law amendment for the property at 62 McKellar Street, Strathroy be hereby closed.

4.2.7

Decision/Resolution

• Recommendation

  THAT: Report BBP-2024-118 regarding rezoning application ZBA 15-2024, be received by Council for information.

• Recommendation

  THAT: By-law 98-24 be referred to the Consideration of By-laws Section of the Agenda for consideration and approval.

5.

Approval of Minutes

• Recommendation

  THAT: the Regular Council Meeting minutes of October 7, 2024 be approved as written, and further;
  
  THAT: the Council Workshop Meeting minutes of October 1, 2024 be received for information, and further;
  
  THAT: the Special Council Meeting minutes of September 9, 2024 be approved as written.

5.1

Regular Council Meeting Minutes – October 7, 2024

5.2

Council Workshop Minutes - October 01, 2024

5.3

Special Council Meeting Minutes - September 9, 2024

6.

Drainage Matters

6.1

Kovacs Drain Branches 2024 – Court of Revision - EPW-2024-78

6.1.1

Resolution to open Court of Revision

• Recommendation

  THAT: the Court of Revision for Kovacs Drain Branches 2024 be hereby open.

6.1.2

Appeals

The Clerk has confirmed there were no appeals.

6.1.3

Questions from Council

6.1.4

Decision

• Recommendation

  THAT: Council receive Report EPW 2024-78 “Kovacs Drain Branches 2024 – Court of Revision” for information; and
  THAT: Subject to any appeals, provisional By-law No. 87-24 be referred to the Consideration of By-laws section of the agenda for third and final reading.
  

6.1.5

Resolution to close Court of Revision

• Recommendation

  THAT: the Court of Revision for Kovacs Drain Branches 2024 be hereby closed.

7.

Communications

• Recommendation

  THAT: Council receive the communication items for information.

7.1

Strathroy Middlesex Hospital Foundation/Community Futures Middlesex - Building Foundations Strathroy Project

A video celebrating the Building Foundations Project, of which the Municipality is a partner, can be viewed at https://www.youtube.com/watch?v=nLYukKQH1aE.

7.2

Resolution In Support of Southwest Community Transit Services

• Recommendation

  WHEREAS the County of Brant, Middlesex County, Municipality of Strathroy Caradoc, Norfolk County, Town of Tillsonburg, Municipality of East Zorra Tavistock, Grey County, Perth County, City of Stratford, Municipality of Lambton Shores, and Wellington County have successful utilized government funding to create and sustain local community transit through Southwest Community Transit; and 

  WHEREAS 85,000 riders have utilized the Southwest Community Transit services in the first have of 2024 alone, demonstrating significant community reliance on these services; and 

  WHEREAS the economic impact of this transit system is estimated to be $748,800,000 annually, largely due to its role in providing transportation to employment opportunities; and

   WHEREAS the current funding for this critical small urban and rural inter-community transit service is set to expire in March 2025, putting the sustainability of the service at risk: 

  THEREFORE BE IT RESOLVED THAT: The Municipality of Strathroy-Caradoc Council urges the provincial government to continue funding Southwest Community Transit beyond March 2025 to ensure the ongoing viability of this essential service for small urban and rural Ontario.

  BE IT FURTHER RESOLVED THAT: this resolution be circulated to the County of Brant, Elgin County, Middlesex County, Norfolk County, Oxford County, Municipality of Strathroy-Caradoc, Town of Tillsonburg, Municipality of East Zorra Tavistock, Perth County, City of Stratford, Municipality of Lambton Shores, Wellington County, Bruce County, Municipality of Bayham, Municipality of Thames Centre and other relevant stakeholders for their support and advocacy.  

7.3

Thames Valley District School Board

Initial Attendance Area Review Report - Adelaide Metcalfe and Strathroy-Caradoc (link to report).

7.4

Ontario's Big City Mayors - Request for Support of "Solve the Crisis" Campaign

7.5

September 2024 Payment Listing

8.

Notice of Motion

8.1

Councillor Brian Derbyshire - Not to Be Voted On

THAT: only Federal, Provincial, and Municipal flags be flown at the flag poles of municipality-owned properties.

8.2

Councillor Brian Derbyshire - Not to be Voted On

THAT: the Strathroy-Caradoc Fire Services Advisory Committee look into a report on fire calls, and further;

THAT: the report should consist of the number of full-time calls and the number of volunteer calls, and further;

THAT: the calls be broken down between emergency calls, fire calls, training activities, and community service activities.

9.

Reports from Departments

9.1

Financial Services 

9.1.1

Section 357 Application – 40 Caradoc St. N. - FIN-2024-22

• Recommendation

  THAT: Report FIN-2024-22 Section 357 Application – 40 Caradoc St. N. be received for information.

• Recommendation

  THAT: the Section 357 application for 40 Caradoc St. N. be approved for processing for a total credit to the tax account of $1,077.79.

9.1.2

Section 357 Application - FIN-2024-23

• Recommendation

  THAT: Report FIN-2024-23 Section 357 Application – 8691 Switzer Dr., be received for information.

• Recommendation

  THAT: the Section 357 Application for 8691 Switzer Dr., be approved for processing for a total credit to the tax account of $1,198.31.

9.2

Building and Planning

9.2.1

589 Victoria Street – Servicing Agreement - BBP-2024-119

• Recommendation

  THAT: Report BBP-2024-119 be received for information. 

• Recommendation

  THAT: Council approve the by-law entering into a Servicing Agreement between the Municipality of Strathroy-Caradoc and Timothy Lawrence Macdonald & Teresa Anna DeSantis, and further;
  THAT: By-law No. 100-24 be forwarded to the Consideration of By-laws section of the agenda.

9.3

Community Services

9.3.1

137 Frank St. - CS-2024-45

• Recommendation

  THAT: Council receive report CS-2024-45 “137 Frank St.” for information.

9.3.2

Holiday Bench Display – BIA and Municipal Partnership - CS-2024-48

• Recommendation

  THAT: Council receive Report CS-2024-48 titled Holiday Bench Display – BIA and Municipal Partnership for information.

• Recommendation

  THAT: Council approve/deny the use of Progress through Partnership (PTP) program funds to a maximum of $2,938.00, matching the funds provided by the Strathroy BIA, for the purchase of the Holiday Bench display as described in this report for the Downtown Strathroy.

9.4

Chief Administrative Officer 

9.4.1

Delegation of Authority By-laws - Revised, CAO-2024-31

• Recommendation

  THAT: Council receive Report CAO-2024-31 Delegation of Authority By-laws for information.
  

• Recommendation

  THAT: Bylaw 104-24 - Delegation of Council Authority Policy,  Bylaw 102-24 – Temporary Road Closure Bylaw and Bylaw 103-24 – Sale and Disposition of Land Policy be forwarded to Consideration of By-laws section of the agenda.

9.4.2

Listing of Outstanding Motions – 2022-2026 Council Term, CAO-2024-28

• Recommendation

  THAT: Report CAO-2024-28 “Listing of Outstanding Motions – 2022-2026 Council Term” be received for information.

10.

Reports from Boards and Committees

• Recommendation

  THAT: the reports from boards and committees be received for information.

10.1

St. Clair Region Conservation Authority Meeting Highlights - June 27, 2024

10.2

St. Clair Region Conservation Authority Meeting Highlights -September 19, 2024

10.3

Tri-Township Arena Board Meeting Minutes - September 8, 2024

11.

County Council Report

11.1

County Highlights - October 8, 2024

12.

Enquiries or Comments by Members

13.

Schedule of Meetings

• Regular Council Meeting - Monday, November 4 @ 6:00 p.m. - Council Chamber/Hybrid
• Finance Committee Meeting - Tuesday, November 12, 2024 @ 5:00 p.m. - Council Chamber/Hybrid
• Regular Council Meeting - Monday, November 18 @ 6:00 p.m. - Council Chamber/Hybrid
• Finance Committee Meeting - Monday, November 25, 2024 @ 5:00 p.m. - Council Chamber/Hybrid

14.

In Camera

Council may move into Closed Session for the purpose of discussing the following:

• One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
• Two items pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. (Adelaide Metcalfe Servicing) (OLT-23-000507 Hearing)
• Two Items pursuant to Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Adelaide Metcalfe Servicing) (OLT-23-000507 Hearing)
• One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality. (40 Metcalfe Street)

• Recommendation

  THAT:  Council move into closed session at _____ for the purpose of discussing the following:

  • One item in accordance with Council's Procedure By-law (to approve In-Camera Meeting Minutes)
  • Two items pursuant to Section 239(2)(e) of the Municipal Act, 2001, as amended, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. (Adelaide Metcalfe Servicing) (OLT-23-000507 Hearing)
  • Two Items pursuant to Section 239(2)(f) of the Municipal Act, 2001, as amended, regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Adelaide Metcalfe Servicing) (OLT-23-000507 Hearing)
  • One item pursuant to Section 239(2)(c) of the Municipal Act, 2001, as amended, regarding a proposed or pending acquisition or disposition of land by the municipality. (40 Metcalfe Street)

15.

Open Session Resume

• Recommendation

  THAT: Closed Session adjourn at ____ and Open Session resume.

16.

Report on Closed Session

Mayor Grantham to report on the Closed Session.

• Recommendation

  THAT: the direction in Closed Session be approved.

17.

Consideration of By-laws

• Recommendation

  THAT: By-law No.100-24, By-law No.101-24, By-law No. 99-24, By-law No. 98-24, By-law No.102-24, By-law No.103-24 and By-law No. 104-24 receive first, second and third and final reading.

• Recommendation

  THAT:  By-law No. 87-24 receive third and final reading.

17.1

By-law No. 100-24

Being a by-law to authorize the execution of a servicing agreement between the Corporation of the Municipality of Strathroy-Caradoc and Timothy Lawrence & Teresa Anna Desantis.

17.2

By-law No. 101-24

Being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Strathroy-Caradoc.

17.3

By-law No. 99-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (for the property municipally known as 29 Caradoc Street South).

17.4

By-law No. 98-24

Being a by-law to amend By-law No. 43-08, being the Comprehensive Zoning By-law of the Municipality of Strathroy-Caradoc (for the property municipally known as 62 McKellar Street).

17.5

By-law No. 87-24

Being a by-law to provide for the construction of the Kovacs Drain branches 2024 serving Parts of Lots 19 & 20, Concessions 3 & 4 in the Municipality of Strathroy-Caradoc in the County of Middlesex

17.6

By-law No. 102-24

Being a by-law to authorize the Chief Administrative Officer, Director of Engineering and Public Works and Clerk to exercise the powers of Council to temporarily close a municipal road.

17.7

By-law No. 103-24

Being a by-law to establish a policy for the sale and disposition of land.

17.8

By-law No. 104-24

Being a by-law to establish a delegation of Council Authority Policy for the Municipality of Strathroy-Caradoc.

18.

Adjournment

• Recommendation

  THAT: the October 21, 2024 Regular Council Meeting adjourn at ____.